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How Soon Should You Send A Thank You Email After A Phone Interview

Thank you

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Offering gratitude is one of the best personalities a person could possess. Saying thank you is a habit that everyone must inculcate in their day to day life. The two simple words hold great meaning, when said face to face to someone or as an email, a message, or a letter as well.

Showing gratitude goes a long way, especially when you are interviewing for a job. It is the most popular method of following up with your potential employer and must be done to place a good impression. But how soon should you send a thank you email after a phone interview? To understand ‘how soon,’ let’s first understand why you should send a thank you email after a phone interview.

Why should you send a thank you email after a phone interview?

Let us assume that you just got off the phone with a hiring manager from a company that you have always wanted to work for. After a round of interviews over the phone, you are sure that you are the perfect fit for the role described, but the hiring manager has said they would get back to you. Things are out of your hands right now. What can you do?

There are many other ideal candidates that the hiring manager would have interviewed, and it is wise to assume that each candidate interviewed possesses the same qualifications as you do. You can sit back and wait for them to get back to you, or you can take things on your hands and stand out from the crowd.

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Did you know that only a handful of candidates send a thank you email after an interview and stand out from the crowd? Everyone knows that sending a prompt thank you email always looks good and is the most popular and accepted method of following up.

Is there any other reason why a thank you message is the accepted method of follow-up?

Yes, there is! A thank you email shows gratitude for considering one’s candidature. It neither demands an answer nor tries to persuade.

Should you send a thank you email, after a round of phone interview?

You probably must!

Is that mandatory?

Oh no! It isn’t!

Does a follow-up thank you email help a potential candidate in any way?

It probably might give you an edge over the others, assuming that only a few potential candidates have sent thank you messages!

How does it help?

Gratitude adds a positive impression when you have already added a positive connection with the interviewer.

How soon should you send a thank you email after a phone interview? Well, that depends on how your interview was!

How soon should you send a thank you email after a phone interview?

Sending a thank you note after a phone interview can be overwhelming to some people. ‘What if the hiring manager thinks I am desperate?’ or ‘Would a thank you email mean I am trying hard to be seen?’ are some thoughts that may occur and confuse you. But the best practice is to send an email following the phone call.

Not every person who attends a phone interview is thankful for the opportunity. To some, the interview might not have gone as planned or the opportunity to be unsuitable. Several factors determine whether a thank you note after a phone interview is needed. Should you send a thank you note if you are not considering the position? Should you send one if the salary does not fit your expectations? There are several factors to consider, but in a world where everything is perfect, how soon should you send a thank you email after a phone interview?

There are certain standard etiquettes to be followed to send a thank you note, and in a technology driven society, emails are the most widely acceptable mode of communication. An email is delivered immediately, and the ideal time to send one is within 24 hours of the phone interview. Sending one post 24 hours would mean that the position interviewed for and the hiring manager’s time wasn’t important to you to warrant an email of gratitude immediately.

Here are some best practices to be followed while sending an email to the hiring manager after a phone interview.

  • You have just 24 hours to send the email, so draft your email immediately after the interview. The interview events will be fresh in your mind, which makes it easier to be thankful for.
  • Keep the content brief and simple as the interviewer may just scan through the email.
  • Make sure that the interviewer’s email is correct. You can review it by going through the contact information given before.

Don’t forget to send the thank you email within 24 hours of the interview. Email is and the quickest way to put your name back in the hiring manager’s mind. The sooner you send, the more it reflects on your positive behavior.

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