Leaving an organization for a better offer can be a big transition that many people are more than pleased to make in their lives. Similar to any other significant transition in a person’s life, it is imperative to leave your organization with good feelings. Step into your new future with no ill-feelings and only pleasant memories.
While leaving your old organization, you should not only thank your professional contacts, clients, and co-workers but also send a thank you note to boss. Your boss is the individual who has been responsible and accountable for your working conditions in the office.
He or she may also have had a significant influence on your office’s ambiance. Irrespective of whether you were fond of your superior or not, it is regarded as a professional etiquette to write a personal note to him/her. While writing a thank you note to boss to express your gratitude and appreciation, the tone of the letter should be genuine.
It is considered to be a poor etiquette when you write a thank you note to your boss sarcastically. In case you are unable to write a genuine note, it is recommended not to write it at all after quitting your job at your old office. However, if you make up your mind to write one, include particular things you appreciate.
For instance, your superior could have had supported you whenever you made a good suggestion or came up with an innovative idea while working. Your boss could have also given additional time off while you faced a big crisis in the family.
It could also be a good practice for you to thank your superior for explaining the criticality of deadline or teaching fair work ethic. Your boss might have also taught you to increase your productivity. You can thank your boss for teaching you such valuable qualities while working under him/her. Such qualities are sure to come handy even in your future endeavors.
When you are resigning your current job after finding a better job, it is an excellent idea to quit the current job with a favorable impression. For instance, when you have to quit your current job, a formal thank-you letter to the boss can help in maintaining a cordial and professional relationship. After all, you may have to submit a reference letter from your current company’s superior for your new job.
Even if you do not have to produce such a letter, it is important to leave your co-workers and boss with a nice feeling. Every person you meet in the professional journey such as colleagues, peers, and bosses may play a big role in shaping up your career.
When you put down your papers, you may have the temptation to include many sentences about the kind of valuable lessons your boss has taught you. You may also want to jot down the way you were benefited from their professional development and training.
However, though it could be irresistible, it is not a great idea at all. Your thank you note to boss has to be short and state your position and title. It may also include your last working department and the effective resignation date.
After you have formally put down your papers, you may send a thank you note to your superior. You can mention how much indebted you are for their support in the note. You may also state how their support and guidance helped in grooming you for climbing up the success ladder.
Did your superior motivat3 you to undergo additional training courses, which helped you to bag a better offer? You can mention the same in your thank you note while resigning.
Top guidelines for writing a thank you note to boss after you quit your job
Check out the following guidelines, which are good to follow while writing a thank you note to your boss:
1) Your letter should be sincere
The letter is meant to express what you feel for your superior. After all, it is the only opportunity for you to do so. Your formal resignation letter simply explained the facts and nothing else. It is a letter where you expressed your appreciation for the support and help all through the years you spent at the organization.
Your letter should always reflect your sincere and genuine feelings. As such, this letter should be a reflection of your true expression. It should not appear fake or made up.
2) You should address the letter to your superior
It should ideally be a personal note addressed to your former superior. However, it would be a nice gesture to mark a copy to any team members or colleagues with you worked while under the same boss. Some people prefer to handwrite the note to add a personal touch. However, it is not mandatory to do so.
3) State details
The thank-you note should also state a minimum of one instance of how your superior helped you. It can look incorrect when you just give a general overview and do not elaborate on even one scenario. It can be an incident where your superior had motivated you. Alternatively, it can be an anecdote on how your boss allowed you to improve by recommending your name for further training.
4) You should use names
Your thank-you note to the boss is not a generic letter at all. As such, it is imperative to mention the names of your bosses and any other co-workers you would wish to add in that letter.
5) Proofread the thank you note carefully before sending it to the boss
Similar to any other professional document, it is important to proofread your thank you note before sending it to the boss. The letter should be checked thoroughly to ensure that all names mentioned there have been spelled correctly. Also, the letter should not have any spelling or grammatical mistakes. It should express your feelings genuinely.
You may hand-deliver the thank you note to your former boss. Make sure to mention your appreciation for their support, Also, include it was due to their help that you developed as an employee and qualified for the new job. In case you have plans to send copies of your thank you note to other team members or supervisors, you can send them by post.
At times the logistics of quitting an earlier job makes it tough or tricky to write a heartfelt thank you note to your boss. At the same time, it not too late to show your gratitude to a helpful supervisor.
Also, writing a thank you note to your boss after you resign can be as easy as writing a quick letter with a personal anecdote. Even a full professional letter can create a path for reconnecting again in the future.
Tips for writing thank you note to boss after quitting your job
1) Start your letter with memory lane
Are you planning to write a thank you note to a superior for any support offered to you previously? It is good practice then to remind him/her about how your professional relationship started. Begin the thank-you letter by going down the memory lane. Also, highlight the significance of the continued relationship for you as an employee.
2) Open a door for future reconnection
Just because you worked in a bigger workspace does not mean you had daily and lengthy interactions with your superior. Your intention should be to keep a door open for future career opportunities and networking. It should be despite the inconvenience faced by you concerning logistics while leaving the company.
3) Explain the reasons for changing the job
If you left the job because of a toxic working condition or due to insufficient opportunity, it can be tough to express your genuine gratitude. In scenarios such as these, use your thank-you note to mention any positive moment you remember on the job.
So, when things change in your previous organization, your ex-superior may presume he/she was not the cause. They may even show interest to you take you back on the job.
Mention major experiences in your note
Are you a part of an industry where several managers or workers tend to change jobs frequently? These can be jobs in the retail sector or media. If that is the case, you may write your final note the same way you drafted your cover letter.
It means simply highlight your major selling points. While doing so, you should be precise. Choose a single or a couple of major successes that you cherished at your work. Also, reinforce how your superior helped you to achieve your success.
All these sentiments should be expressed within the thank you note itself. This way, you can sell your skills for the last time. However, you still need to send a heartfelt thank-you message in the letter.
It is not essential to write a thank-you message to your boss after you quit your job. However, there are certain scenarios where it is suitable to say goodbye in your thank you note to boss. Show your appreciation for the experience and accomplishment you got while working under them in the company.