Here’s how you can make your reply to a “Thank You” message both personal and professional

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Most common reply to “Thank you” message whether personal or professional is, You are welcome. There is simply nothing wrong with this reply. But you may be surprised to know there are various ways of replying to a Thanks message other than this. In recent times, people use innovative phrases to acknowledge this sentiment i.e. “Thank you”.

Reply to “Thank you“ message can be both personal and professional. The tone of voice differs in a formal vs an informal reply. It also differs from a written response to a spoken one. Even in informal replies, the tone may differ from a casual response to a genuine “Thank you”. You may also choose to use a colloquial term to respond to a friend. So, the possibilities are endless, to reply to “Thank you” message. It is worth exploring the several possibilities of replying to a note/message of acknowledgment, both personal and professional.

Common reply to “Thank you” message

There are quite a few everyday responses to “Thank you” message, whether personal or professional. Before we delve deeper into this, here are few examples.

  1. You’re most welcome.
  2. The pleasure is all mine
  3. My pleasure.
  4. Appreciate it.
  5. That’s all right.
  6. No problem at all.
  7. No worries.
  8. Don’t mention it.
  9. It’s my pleasure
  10. Anytime.
  11. It’s the least I can do.
  12. Glad I could be of help.

Personal or Informal reply to “Thank you” message

When a friend or a family member responds to us with a “Thank you”, many a time we choose to ignore it. Maybe because, we take these relations for granted. But, they too deserve a kind response and an acknowledgment.

The reply to “Thank you“ from a family member to your best buddy can differ. Both are personal situations, yet they sometimes demand two different responses. We will illustrate below, the different ways of reply to “Thank you” message.

a) Ways to reply to “Thank you” message from a family member/ neighbor/friend

Happy that I could be there for you : We are always willing to help our family members if they need our assistance. It’s an immensely gratifying feeling to help someone in need. And when that person acknowledges your help, a simple reply, seems like a compassionate response.

Anything for you/ It’s the least I can do for you : When times are tough we always look for a friend or a family member for support. We are extremely indebted to those who stand by us in such trying times. Its quite obvious that the reply to “Thank you” message in such cases are filled with emotions. The response also needs to be equally gratifying. A response like, Anything for you, is a way of saying that you will do anything that is possible within your powers.

b) Casual reply to “Thank you” message

Anytime:  If you are close to someone, this is a good way of responding. It gives the image that you are always willing to help when your friend is in need.

No worries: This response is ideal if the assistance you offered is not a big deal to you and you feel your efforts do not require any compensation. This conveys humbleness and humility.

That’s okay: Use this response, if you feel a verbal “Thank you” is more than adequate. And to convey that no more appreciation is necessary for your kindness.

I am sure you would do the same: Among good friends this is the perfect reply to “Thank you” message. It conveys the strength of your bond and the depth of your friendship. This means there is no need to thank each other for such things. If the situation were reversed then the other person would behave in the same manner as you did.

Using emojis to reply to “Thank you” message: In today’s digital world, there are lots of ways to express our emotions. Sometimes visuals speaks more than words. There are several heart- warming emojis, you can use the appropriate emoji to reply to “Thank you“ message.

Professional reply to “Thank you” message

In a formal setting, respect and politeness are very important while responding to “Thank you“ message. You should avoid using a casual tone and emojis. Always maintain a professional tone. Also in a formal occasion, “Thank you” is very commonly used, as there are various opportunities to thank a person. So, it’s good to know some responses to a “Thank you“ message in the professional world.

It’s my pleasure:  This is a positive and warm way to reply to “Thank you” message. It conveys the message that you are happy to help your colleagues and clients. In a work place, My pleasure, also demonstrates that you are excited and passionate about the work you do.

I’m happy I could be of service:  This is a more formal way of saying “No problem”. It also conveys that you are happy to fulfill all your assigned tasks and jobs. It is also a smart way to impress the Senior management.

It was not a problem at all:  The response conveys that you are glad to help your colleagues or boss. That, helping them wasn’t a botheration for you at all and you most willingly will help them again.

How to reply to “Thank you” message via email.

In a workplace it is an everyday occurrence to receive a “Thank you“ email. It could be a casual “Thank you“ for the work completed or an appreciation mail from your boss or client. Remember, you need to be more professional while replying via email. It is necessary to reply to “Thank you“ email. Other than being professional, it strengthens your relationship with clients/colleagues or even your boss.

It gives me great joy to hear that the campaign was a success:  It surely feels great to respond to congratulatory mails. You can express your thrill of having accomplished the job with a response like this. It shows your joy and is also an acknowledgment for a “Thank You”.

 I’m glad to hear that it all worked out well:  The client may send a “Thank you” note for a strategy that you shared which worked out very well. You can simply say that you are glad that your advice led to a positive outcome.

Few responses which are both Personal and Professional:

There is always a clear distinction between a professional reply to “Thank You” message and a casual or a personal response to a friend. But there are a few responses which can be used in both personal and professional settings.

You’re most welcome:  Probably the most common of those responses. But being common doesn’t lessen its value. It conveys that you acknowledge their gratitude without being fancy.

Don’t mention it: There are times when we are consistently helping someone. For example, buying some vegetables and daily essentials for a neighbor who is sick. Or, babysitting our nephew or niece. Or when a colleague asks you to fill in for him/her at work. We are then constantly being thanked. Saying, Don’t mention it, is a way of accepting their thanks. It also a subtle way of letting them know you are happy to continue helping them.

Not a problem at all: This is a casual response to someone thanking you for assistance that did not take a lot of effort on your side. It also means that even in the future such favors can be asked of you.

Really it’s nothing: This expression can be used when someone is overtly thankful. In such scenarios, It’s nothing,  is a way of letting the person know he need not keep thanking you. You were not in an unfavorable situation by helping them.

I was happy to be of assistance to you:  This is another way of saying “No problem”. It can be a personal or professional way of accepting a “Thank you”. It is ideal for written correspondence/messages.

When acknowledging and responding to a “Thank you” message sincerity is of the utmost importance. Along with being sincerity there are other factors like tone, tenor, body language and posture which convey a lot of emotions. For example, when accepting “Thanks” verbally a genuine smile conveys more sincerity than a thousand words. Body language and posture determine the respect you convey to the person thanking you. Crossing your arms, looking away and not making eye contact give off a very negative vibe. Making eye contact and nodding in acknowledgment of what the other person is saying makes them think you are genuinely interested in what they are saying.

“You’re welcome” might be a socially accepted default reply to “Thank you” message for both personal and professional situation. But as we can see here it does not have to be. An understanding of the different ways to reply to “Thank you” messages will make accepting praise with grace easier. It can also add an enormous amount of depth to your relationships in both the personal and the professional worlds. Definitely, the one size doesn’t fit all rule applies here and the responses to “Thank you” messages must be tailored to fit the mood, occasion, recipient and surrounding.

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