What to say in a thank you email for an interview

Image Source

Please raise your hand if you’ve ever felt intimidated while preparing for a job interview.

Well, there’s good news.

Preparing and following up on an interview doesn’t have to be a nightmare. With the appropriate strategy and interview etiquette at your disposal, you could easily ace that job interview.

Want to make a great impression on potential employers?

Appear confident at job interviews. It will help you make a better impression and improve your chances of getting the role.

Further, a thank-you note after an interview is a great way to make a professional connection with a prospective employer. More often than not, we are confused about what to say in a thank-you email after a job interview.

A thank-you email shows that you want the job and you appreciate the time the company has spent with you.

In this post, we’ll be taking a closer look at what to write in an effective thank-you email. Regardless of the stage of the interview, a simple follow up speaks volumes about your positive attitude.

P.S: We have also included some sample templates for you!!

Tips to Write a Formal and Effective Thank-You Email

Clear subject lines make a great opening.

A good subject line has the effect of getting the reader to open your email. In formal settings, you might want to keep it as clear, brief, and concise as possible.

A word of appreciation speaks volumes.

An interview is a platform for the candidate and employer to get to know each other. A thank-you note is your way of expressing gratitude at the efforts and time invested by the interviewer(s).

It’s important to be sincere, authentic, and express your appreciation.

Express your interest (or not) in the employer or brand.

An interview is an assessment not only of skills, but also helps to determine whether a candidate is a right fit for a position.

Fair enough? Say, you’re genuinely satisfied and would want to go ahead with the process.

Go ahead and reaffirm your interest while following up with the interviewer.

You can ask for company literature, such as an annual report, and say that you look forward to reading any reports they provide you with.

It also helps to let them know if you’re not interested. If you think that the job wouldn’t be a good fit, it’s fine to express as much in your email.

Take up a specific area that you might have discussed in the interview.

It may happen that a job applicant needs further clarity over an interaction with a prospective employer.

This will most likely be an important topic for discussion, and it might be a good idea to bring it up in the thank-you email and during further rounds of your interview. It’s important that you are on the same page as the interviewer.

A professional close makes a good impression.

Make sure to include a proper closing/sign-off in your emails.

Provide relevant contact details, such as an email address or phone. If you have any social media channels, you may provide links as well.

We have provided some examples to help you write better thank-you emails.

Example 1:

Subject line: Thank you!

Hi [Interviewer’s Name],

It was great speaking with you. The position sounds like a great fit for me. My experience in (discipline/field) will stand me in good stead to take on the challenges ahead.

I’d be excited to join your team and help with (business outcomes/your job specifications).

Please feel free to revert with any questions you might have regarding my experience, and past accomplishments.

I look forward to our call/meeting next week.

Thanks again for connecting with me to discuss this opportunity.

Best wishes,

Your Name

Email Signature

Contact details

Example 2:

Subject line: Thank you!

Dear [name of interviewer],

Thank you for taking the time to connect.

I wish to express my interest in the role. I’m certain that I would be able to make a positive impact on (Company name), based on my skills and experience.

I have more than (number of years) of (job specification) experience, that would be valuable for your organization as it is launching (a new product/service offering).

On a personal note, it was a pleasure to talk to you about [a common/shared interest].

Please feel free to contact me if you need any more information about my past accomplishments, and how I might contribute to the role. I look forward to our meeting next week.

Best regards,

Your Name

Email Signature

Example 3:

Subject Line: Great speaking with you!!

Hi (Interviewer’s Name),

It was a pleasure to speak with you. I had a great time learning about the exciting job opportunity at [company name].

I would like to express my interest in the role.

In my previous role as (Job specification), I have handled a similar project.

I found a specific solution that I’d be willing to discuss with you that I think would help [focus on your ideas/thoughts].

I look forward to hearing from you and would be happy to answer any other questions you might have regarding my experience, for this position.

Best regards,

Your Name

Email Signature

Example 4:

Subject line: Thank you!

Hi [Interviewer’s Name],

Thank you for the opportunity.

I’m certain that I will be able to contribute positively to my role as a (job specification) with [Company Name].

Among other things that we spoke of, I would like to draw your attention to (a specific point of discussion).

Please have a look at the spreadsheet that I have attached below. I have outlined a few key points concerning the same (a specific point of discussion).

I’d be happy to answer any questions you might have.

Thank you again for your time. I look forward to our next meeting/call.


Your Name

Email Signature

Example 5:

Hi (Interviewer’s Name),

I wanted to thank you for taking the time to connect with me.

It was a pleasure to learn about the challenging job role that we spoke of (date of conversation).

I wish to express my interest in the role. I will be looking forward to any updates you might have.

Please feel to contact me with any questions or concerns in the meantime.

Thank you again for your time.


Your Name

Email Signature

Example 6:

Hi (Name of Interviewer),

Thank you for speaking with me regarding the Marketing Manager position. I enjoyed speaking with you and getting to know more about your insights on the role.

I believe that my experience and skills will be valuable to contribute to my role as(job specification). My career highlights are:

7+ years of experience in working across business development and customer service verticals.

Experience in managing marketing campaigns and associated activities.

A proven track record of building strong client relationships to gain trust and credibility for the organization.

I’m very interested in this role. The organization culture at (Name of Company) is all the more reason this job would be a great fit.

I will be happy to contribute to (name of role) at (Name of Organization).

Thank you again so much for your time and consideration.

Best regards,

Your Name

Email Signature

A few pointers to keep in mind before, during, and after the interview:

1. Preliminary research about the company would give you that extra edge over your competition. Consider setting up news alerts or checking up within your network of acquaintances, friends, or professional connections.

2. Put your questions into writing. It will act as a reference while you’re in an interview.

3. Practicing a mock interview can help bring your attention to involuntary nervous gestures or topics that require preparation.

4. Have a good opening introductory statement when the interviewer asks you to introduce yourself.

5. Don’t beat about the bush when it comes to sensitive questions. Stick to the facts and maintain eye contact.

6. It’s important to ask questions. Ask questions about the industry the company is a part of. Let’s assume that a company is in the manufacturing industry. It’s good to know about upcoming regulations that may significantly impact the company.

7. You need to remain professional at all times. This applies to dress codes and the way you conduct yourself. Avoid using language that inappropriate, such as slang, etc.

8. Do your homework. LinkedIn would be a good starting point. If the interviewer’s name is mentioned, check out the interviewer(s) profile, look upon their interests, and then try to relate to the same during your interview.

9. Greet your interviewer. Make eye contact smile, and shake hands firmly.

10. It is important to reiterate your interest. Say that you are grateful for the opportunity.

A job search or interview can be stressful. Follow these tips and you will feel more in control and improve your prospects.

Remind yourself of all your positive attributes, so your confidence and competence will shine through.

How Do I Hide Recipient Email Addresses While Sending A Mass Email in Outlook?

Writing a heart-felt thank you note for your hard-working employees