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Thank You for the Referral: How To, Templates & Examples

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Referrals are very important in any field, may it be jobs or admissions. They help in finding jobs, business, or even get admissions to college. Entry level candidates and experienced professionals, both find referrals to be very useful in finding a good job. Referrals and recommendations are a crucial part of every application too. A number of recruiters contact the references mentioned in the application to take recommendations about the candidates. Many others try to recruit someone who is referred by someone known like a current employee.

What is also important but is often missed is the etiquette of thanking someone for referrals. At times, we underestimate how much a referral can help us and thus we tend to ignore the one who gave us the referral. But this practice should be avoided. You should take a moment to thank someone who has given you a referral. They deserve a vote of thanks from your side. You can thank them in various ways. A simple way of thanking someone is by saying ‘thank you’ verbally. However, a better and more appreciated way is by writing a thank you for the referral letter. This letter is an attempt to show gratitude towards the recipient. 

In this article, we will give you some insights about a thank you for the referral letter. Starting from what this letter is and when it is needed, we will later learn some tips for writing it effectively. Lastly, we have listed a few samples for this letter. All our samples are completely free to use. They can be easily downloaded and edited to suit your needs.

What is a Thank You for the Referral Letter?

A thank you letter for referral is a formal letter written to express gratitude towards someone for giving you a referral. This is an important letter as it helps in building contacts and maintaining professional relationships. It is a means of appreciating the recipient and thanking them for their contributions towards getting you a job, client or anything else. You can send this letter to return a favor to someone for their referral. 

This letter can be useful on various occasions. It can be used to thank an individual who has recommended your services, business or products to someone. You can thank someone through this letter for appreciating your service in front of someone else and getting you a client or customer. 

This is a genuine effort at showing someone that you recognize and value their efforts. This letter can also be useful in forming valuable partnerships and increase the chances of getting similar referrals in the future. 

When is a Thank you for the Referral Letter Needed?

A thanks letter for a referral can be required whenever someone refers your work to a new person. Some specific instances in which you can write this letter are listed below.

  • You can write it when you want to thank a client who refers your business to their family or friend.
  • If any employee refers someone for a new position at your company, you can thank them through this letter.
  • If someone refers new customers to your business, you should write this letter to express your gratitude towards them.
  • You can thank someone for referring your services to someone else by writing a thank you for the referral letter.
  • You can thank a doctor for referring you to another specialist by writing this letter.
  • Through this letter, you can express your thankfulness towards a client for referring your business to others.
  • If your friend refers a course of your interest at some university to you, you should thank them by writing a thanks note or letter. 

This thank you letter can come handy at various occasions other than the ones mentioned here. You can simply write this letter whenever you feel like thanking someone for referring to you. 

Tips for Writing an Effective Thank You for the Referral Letter

Some effective tips for writing a thank letter or message for a referral are given below. We have covered all the crucial aspects that need to be addressed while writing a letter here. Make sure to go through these tips thoroughly before writing your letter.  

  1. Starting with the format of the letter, you should ensure that you follow the correct format while writing this letter. A sample format that can be used for writing a thank you for the referral letter is given below.

Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You for the Referral

Dear ______ (Name of the Recipient)

(Body of the Letter)

Sincerely,

(Signature)

Sender’s Full Name

  1. Next, while writing a formal you must ensure that all the details like name and address of the recipient are correct. Double check the spellings before sending this letter.
  2. Write a specific subject line for the letter. Your subject line should be clear and concise. You may use ‘ Thank You for the Referral’ as the subject line for this letter. 
  3. Choose a proper salutation to address the recipient. You may choose ‘Dear ____’, ‘Mr/ Ms’, etc. make sure to address the recipient in a formal way.
  4. Coming to the body of the letter, start by thanking the recipient for their referral. 
  5. Be very specific and mention which referral you are thanking them for.
  6. Briefly talk about how their referral has been helpful to you. Keep this part short and brief. Try to write only 2- 3 lines on this.
  7. Express your gratitude and also tell them how you would like to return the favor. 
  8. Make the recipient feel like you appreciate them for helping you.
  9. Thank the recipient one more time in the last paragraph. 
  10. Close the letter with a respectful and formal closing note like ‘Respectfully’, ‘Sincerely’, ‘Regards’, ‘Thanks and Regards’, etc.
  11. Keep the letter short and brief as it is a well known fact that shorter letters are more effective.
  12. Remember to proofread the letter once or twice before sending it.

Sample Thank You for the Referral Letter

A few sample templates of thank you for referral letters are given below. You may choose any of these templates to send them to someone who has given you a referral. These templates are easily downloadable and editable. All you need to do is click on download in Doc form and edit them on your system. 

Template 1: Thank You for the Referral

Template 1 Thank You Note for Referral

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Address of the Sender

Email Address of the Sender

Date

Name of Receiver

Address of the Receiver

Subject: Thank You for the Referral

Dear ______ (Name of the Recipient)

With this letter, I want to thank you for referring _____ (Write the name of the candidate) for the post of Key Account Manager for our new segment. I am extremely thankful to you for providing me with such a good reference.

Employee referrals always seem to be a great source for hiring. As per our policy if your referred candidate gets hired, we will offer you a reward of ______ (Write the Reward Value). We are hoping to select _____ but the last decision rests with _____ so I am waiting for a response from them. I will keep you updated about the job status of the candidate referred by you.

Once again, thank you for your referring ______ for the post.  

Sincerely,

(Signature)

Sender’s Full Name

Sample 1    Thank You For The Referral

Template 2: Thank You for the Referral

Address of the Sender

Email Address of the Sender

Date

Name of Receiver

Address of the Receiver

Subject: Thank You for the Referral

Dear ______ (Name of the Recipient)

I would like to express my sincere gratitude to you for referring our business to new customers. We are grateful to have customers like you and would like to thank you for trusting our services. We are grateful and delighted that you have selected us to refer to your friend as a service partner.

We would like to thank you and as a token of appreciation, we would like to provide you with a special discount on the next two services. We hope to keep serving you in the long term. Once again, thank you for referring our business and helping us grow our customer base.

Sincerely,

(Signature)

Sender’s Full Name

Sample 2   Thank You For The Referral

Template 3: Thank You for the Referral

Address of the Sender

Email Address of the Sender

Date

Name of Receiver

Address of the Receiver

Subject: Thank You for the Referral

Dear ______ (Name of the Recipient)

Thank you very much for notifying and referring me for the post of HR Manager at the _____ Company (Write the name of the company). I am grateful to you for taking out time from your hectic schedule and referring my profile to the hiring team.

Thank you for trusting me and keeping confidence in me. It’s because of your referral that today I have received an offer letter from the _____ Company. I am extremely thankful for your help.

Kindly let me know if I can be of any help to you. I would like to return the favor by helping you. Once again, thank you so much.

Sincerely,

(Signature)

Sender’s Full Name

Sample 3    Thank You For The Referral

Template 4: Thank You for the Referral

Address of the Sender

Email Address of the Sender

Date

Name of Receiver

Address of the Receiver

Subject: Thank You for the Referral

Dear ______ (Name of the Recipient)

Thank you for referring the XYZ Ltd. Interior Company to me for designing my new office’s interior. I was unaware about XYZ Ltd. being one of the best and prestigious companies. With the help of your reference, I could get my office interior done on an urgent basis and in a short span of time. The workforce of the company is great and they are professionals in their work. 

I am so happy with the work and design. I want to invite you to the inauguration event of our new office on XXXX (date), XX (day).

Hope to see you soon. Once again, thank you so much for your support and referral. Please let me know if I can do something to help you.

Sincerely,

(Signature)

Sender’s Full Name

Sample 4    Thank You For The Referral

Template 5: Thank You for the Referral

Address of the Sender

Email Address of the Sender

Date

Name of Receiver

Address of the Receiver

Subject: Thank You for the Referral

Dear ______ (Name of the Recipient)

I want to express my sincere gratitude for referring my grandfather to ABC hospital. We are happy to inform you that because of your help and referral my grandfather is doing fine now. Thank you for referring him to ABC hospital and for allowing emergency operation. We are grateful to you for guiding us on the treatment process of my grandfather. 

We are expecting him to get discharged from the hospital next week. It is because of your referral that he is alive today. Please let me know if I can be of any help to you. I will be grateful to help you. Thank you once again.

Sincerely,

(Signature)

Sender’s Full Name

Sample 5    Thank You For The Referral

Template 6: Thank You for the Referral

Address of the Sender

Email Address of the Sender

Date

Name of Receiver

Address of the Receiver

Subject: Thank You for the Referral

Dear ______ (Name of the Recipient)

I would like to extend my sincere thanks for referring me to the ABC course in XYZ college. I would like to inform you that I have got admission in college. Thank you for your recommendation as it means a lot for me to secure admission in one of the biggest colleges of the city. I am truly grateful to have you as a mentor and my biggest supporter. Thank you for believing in me and for your trust in my skills.

As a small token of thanks, please accept my invitation for dinner at _____ (Write the Venue) on the _____ (Write the Day and Date). Once again, thank you so much for referring me to my dream college.

Sincerely,

(Signature)

Sender’s Full Name

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