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Thank You Letter After Interview But Not Interested: How To, Templates & Examples

Thank You Letter for Not Interested After Interview

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An interview is an integral part of every application and selection process, may it be a job, college or hostel admissions. Every recruiter considers interviewing the candidates before making the final selection as it helps them understand the candidate better and know more about their skills. Interview is also an opportunity for the candidates to position themselves as the right fit for the role or job. Moreover, interviews are a two way process. It is not just about the interviewer asking questions from the candidates. At the end, the candidate is also given a chance to inquire about any doubts they may have. But at times, after the interview, we do not feel like we are interested in the role any longer.

It is always a good idea to let the interviewer know that you are no longer interested in the role and they can drop your process there. Informing them saves their time and helps them look for the next ideal candidate for the position. A good way of doing this is by writing them a thank you letter after the interview. This thank you letter aims to thank the interviewer for investing their time in interviewing you. It also intends to inform them that you do not wish to pursue the position further. This letter shows your respect towards the interviewer’s time and efforts. 

You go for an interview but do not feel interested in the role, instead of forgetting about that interview you should take out some time to write this letter. 

To help you with writing a thank you letter after interview but not interested, we have prepared a letter writing guide for you. We will cover all the basics about this letter starting from what it is, when it is needed and how to write it. Finally, you will also find some ready to use templates that you can send to your interviewer by simply downloading and editing.

Let’s get started!

What is a Thank You Letter After an Interview But Not Interested?

A thank you letter after interview but not interested is a sincere letter of thanks written to the interviewer. It is written with an aim to thank the interviewer and inform them about your disinterest in the job. By writing this simple letter, you can save your ad the interviewer’s time. This letter intends to intimate the interviewer about your disinterest in the position and aims to inform them about going ahead with some other candidates. 

This is like a follow- up thank you letter that is sent after an interview but with another additional objective. You can take back your application or drop your process through this letter. This is an official or a formal letter written with formal etiquette. It is a positive gesture that shows that you value the other person’s time and do not intend to make fun of anyone’s involvement in the application process. This letter can also be written by the interviewer to let the interviewee know that they are not interested in his application. It will save interviewee’s time as they may start hunting for some other position rather than waiting for a reply from one.

When is a Thank You Letter After Interview But Not Interested Needed?

A thank you letter after interview but not interested is needed after you come back from an interview. The best time to write this letter is as soon as possible. It is always better to write this letter within a few hours of the completion of the interview or max within a day. There is no point in writing this letter days after your interview as the interviewer might have processed your application and made a decision by then. 

A thank you letter after interview but not interested is basically needed when after an interview, you feel disinterested in the position. Some cases when you can write this letter are given below.

  • When you give an interview and feel like a certain job is not the right fit for you, you should write this letter and let the interviewer know.
  • If you go for an interview for college admissions and do not like the environment and wish to drop your idea of going to college, you should write this letter. 
  • As you are the interviewer, after taking an interview you feel that the person is not the right fit for the role, you should let them know through this letter. 
  • If you go for an interview for an internship but choose to not pursue it further, you should write this letter.
  • You should write this letter if you go for an interview for a school teacher’s position but feel like the school is not right for you.

Tips for Writing an Effective Thank You Letter After Interview But Not Interested

Some effective tips and helpful tricks for writing this letter are given below. Follow these tips for writing a constructive letter.

  1. Starting from the format of the letter, you should make sure that you write this letter using a formal letter format. A sample format is given below for your reference.

Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You For the Interview/ Withdrawal of Application After Interview

Dear ______ (Name of the Recipient)

(Body of the Letter)

Sincerely,

(Signature)

Sender’s Full Name

  1. The second thing to ensure while writing this letter is its tone. You should write it politely and keep the tone very positive.
  2. Mention a straight forward subject line stating the purpose of writing this letter.
  3. Be very specific while writing this letter. From the subject line to the body, everything should be to the point and precise.
  4. You should express your gratitude towards the interviewer and thank them for investing time in interviewing you. Politely inform them that you wish to withdraw your application as you are uninterested in the profile now.
  5. Respect the recipient’s time by keeping this letter short and crisp. Use simple words and easy language to write this letter.
  6. You can also inform the interviewer about the reason for your disinterest in the position in one or two lines. However, you should keep this part very short.
  7. Before signing off the letter, thank the interviewer once again for the interview. 
  8. The last tip is to sign off respectfully. Some ensign notes that you can sue to sign off this letter are ‘Sincerely’, ‘Regards’, etc. 

Sample Thank You Letter After Interview But Not Interested

A few sample letters written for the purpose of informing the interviewer about your disinterest are given below. You can use thank you letter after interview but not interested templates in entirety. All you need to do is add your personal details like address, name, etc. and they will be ready to be sent to the recipient. 

Template 1

Template 1 Thanks Note

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Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You For the Interview/ Withdrawal of Application After Interview

Dear ______ (Name of the Recipient)

I would like to express my sincere thanks to you for interviewing me today morning. The interview was great and the insights you gave me about the company were very helpful for me. I appreciate your professionalism and formal behaviour. 

However, I would like to inform you that I have decided to take my application back. This is because I feel like the work culture of the company would not be suitable for me. I appreciate your company and the employees too. But as I feel that I won’t be able to fit in the culture, I have taken the decision of withdrawing my application.

I want to thank you once again for taking out the time to interview me. 

Sincerely,

(Signature)

Sender’s Full Name

Sample #1 for Thank you letter after interview

Template 2

Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You For the Interview/ Withdrawal of Application After Interview

Dear ______ (Name of the Recipient)

I am writing this letter to thank you for interviewing me for the _____ Course at the _____ University (Write the name of the course and university). I had a great time during the interview as you gave me some insightful information about the college and the course. Pursuing this course has been a dream for me but I would like to inform you that I am willing to take my application back. 

The reason for my withdrawal of application is that I got selected to another university in my home city. My selection here is more convenient for me as I will not be required to move cities. However, I appreciate and thank you for considering my application and finding my application to be worth the second interview round. I apologise for using your time. Thank you so much. Hoping to come to the _____ University for another course in the future. 

Sincerely,

(Signature)

Sender’s Full Name

Sample #2 for Thank you letter after interview

Template 3

Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You For the Interview/ Withdrawal of Application After Interview

Dear ______ (Name of the Recipient)

With this letter, I would like to thank you for coming to our company premises for your interview. We appreciate you for taking out time to come for the interview and we were amazed by your amazing job experience and skills. However, we would like to inform you that due to your knowledge about the ____ Software, we cannot select you for the position.

We will have to go ahead with someone who has knowledge about this software as it is an integral part of our working system at the company. We wish you good luck for your future and hope you find a job suitable for you. 

Thank you once again for coming for the interview.

Sincerely,

(Signature)

Sender’s Full Name

Sample #3 for Thank you letter after interview

Template 4

Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You For the Interview/ Withdrawal of Application After Interview

Dear ______ (Name of the Recipient)

I am writing this letter to thank you for considering my application and calling me for the interview for the position of ____ Intern at your company. (Write the name of the position and company). The ____ Company is a huge name in the market and I will be glad to be associated with the company. However, as my college is starting next month and I will have to move to _____ City for college, I will not be able to work for this internship.

The college gave a circular today afternoon stating that we will be required to attend college from next month. I would like to withdraw my application for the internship. However, I am grateful to you for interviewing me and am looking forward to working with you in future. 

Sincerely,

(Signature)

Sender’s Full Name

Sample #4 for Download Sample in docx Format

Template 5

Template 5 Thanks Message

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Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You For the Interview/ Withdrawal of Application After Interview

Dear ______ (Name of the Recipient)

I want to express my gratitude to you for interviewing me today morning. It was a great interview and thank you for answering all my queries. After getting some insights about the school and the work culture here, I feel like I might not be the right fit for the school. 

The dress code that the teachers are required to follow at the ____ School (Write the name of the school) is not suitable for me. I was not aware about it at the time of applying so I proceeded with my application. However, now that I know I would like to withdraw my application.

I thank you for considering my application and investing time in interviewing me. You may proceed with the process with other applicants. I hope I haven’t wasted much of your time. Thank you.

Sincerely,

(Signature)

Sender’s Full Name

Sample #5 for Download Sample in docx Format
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