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Thank you Letter after Interview for Administrative Assistant Position: How To, Templates & Examples

Giving a Successful Interview

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For many young professionals and college graduates, the position of the Administrative Assistant is a good place to start their careers. This is especially true in the corporate setup.

As an Administrative Assistant you will be tasked with many clerical and administrative responsibilities. Your performance in this role will greatly affect your growth in the future. You will spend your time in the office making meeting and travel arrangements for superiors and clients, preparing reports and maintaining organized filing systems. You may even have to direct and answer calls. A lot of your time will be spent on learning by making detailed meeting minutes.

To be selected for this role you must have the necessary qualifications. That will depend on the company you apply to. Generally, a prospective Administrative Assistant must have proficient communication skills, working knowledge of MS Office and excellent managerial skills.

During the interview, a hiring manager or recruiter can assess most of these qualities. So be well-prepared. But one important thing that cannot be gauged immediately is character. This is where you can make a difference, by writing a thank you letter after interview for administrative assistant position. It Is certain to leave a good impression on the recruiters.

What is a Thank you Letter after Interview for Administrative Assistant Position?

A thank you letter after interview for Administrative Assistant position is written to the recruiter or the hiring manager. The purpose of this letter is to express gratitude for the opportunity. Many candidates apply for a single position. But not everyone gets a call for the interview. Also, the Human Resource department of a company works overtime to fill a vacancy. So it is difficult for them to take out the time for an interview. By writing a thank you letter to them you appreciate their hard work and dedication.  

When is a Thank you Letter after Interview for Administrative Assistant Position Required?

Role of an Administrative Assistant

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You should write a thank you letter after interview for any job that you apply for. This small gesture speaks volumes about your character. For entry level positions such as the Administrative Assistant, candidates usually apply to multiple places. They get busy with the grind of landing a job. Not many applicants think about writing a thank you letter after interview to the hiring team.

So by writing a thank you letter, you stand out from the crowd. Not only do you come across as a courteous candidate, but also a reliable one. You can learn many skills on the job. But it is hard to train somebody’s character. Also, soft skills like leadership, punctuality, reliability and gratitude are cherished by good companies. These attributes decide the rate and reach of your success, which trickles down to the company’s prosperity.

Tips on Writing a Thank you Letter after Interview for Administrative Assistant Position

Typing the letter

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A good follow-up email or letter can be the deciding factor behind getting the job. To help you write the perfect thank you letter after interview for Administrative Assistant position, here are some key pointers:

  • Be precise and to the point. Your thank you letter should have a clear purpose of conveying gratitude for the opportunity. Do not stray from the point and add unnecessary details about you and your life.
  • Impose a word limit on yourself. If you are writing the letter by hand, do not exceed one page. If you are sending an email, try to finish it in 500 words or fewer. Nobody has the time to read a lengthy letter. A long, irrelevant letter may end up working against you. So be careful.
  • Recall the topics discussed in the interview. While writing the thank you letter, refer to those exact points. This way the hiring manager or recruiter will be able to remember you. The hiring manager or recruiter must have met many candidates trying to the fill the vacancy. You must ensure that you stand out.
  • Mention your educational qualifications, experience and skill set in the thank you letter. Highlight attributes which are particularly important for the role of the Administrative Assistant in that company. By doing this, the hiring manager or recruiter will not have to look for your resume or portfolio again while considering you. Save them some time. They will appreciate it.
  • Try to remember the interview to the best of your ability. Think about the things you forgot to mention. Was there any information important for the position that slipped your mind back then? If yes, then make a note of that in the letter. Did you promise the hiring manager to share some job-related information with him/her? Do not forget to mention that in your thank you letter.
  • Without sounding needy or desperate, communicate your interest in the position of Administrative Assistant. Talk about how much you liked the work environment and the team, which increased your enthusiasm for the role even further. Do not sound too casual though. Keep the tone formal.
  • In case the company is looking to hire urgently, emailing the letter is a better option than writing by hand. Handwritten letters may take days to be delivered. You need to ensure that your thank you letter is received as soon as possible. Don’t risk losing an opportunity due to slow postal service.
  • After the interview is over, do not wait for days to send out a thank you letter. The hiring manager or recruiter would have forgotten all about you. Or worse, the team might have selected another candidate as their new Administrative Assistant. To increase your odds of being selected, mail the thank you letter within the same day as the interview. 

Samples of Thank you Letter after Interview for Administrative Assistant Position

Here are some samples to help you write the perfect letter after interview for administrative assistant position.

Sample 1

<Candidate/your Full Name>

<Your Address>

<Your City, State, Zip Code>

<Your Phone Number>

<Your Email>

<The Date>

<Name of the Hiring Manager/Recruiter>

<Name of the Department>

<Name of the Company>

<City, State, Zip Code>

Subject: Letter of Thanks from <Candidate/your Name> (Administrative Assistant)

Dear Mr./Miss/Mrs. <Surname of the Hiring Manager/Recruiter>

I want to thank you a lot for taking my interview <insert date of the interview> for the position of the Administrative Assistant. I truly enjoyed meeting with you and learning more about the position and <insert name of the company>.

The interview piqued my interest in the position and in working for such a dynamic organization. I sincerely believe my experience, qualifications and skill set meet the job requirements well. I feel positive that I will be able to make productive contributions to the company. My skills in <State your skills which are necessary for the job> would help the company realize its short-term and long-term goals.

I would like to re-emphasize my enthusiasm for the role of Administrative Assistant – it is the perfect opportunity I have been looking for. I hope to hear from you once the final decisions are made related to this position. For any queries or additional information, please feel free to reach out to me on the phone number listed above.

Thank you so much for your time and interest.

Sincerely,

<Candidate/your Signature>

<Candidate/your Full Name> 

Sample #1 for Thank you Letter after Interview for Administrative Assistant Position

Sample 2

<Candidate/your Full Name>

<Your Address>

<Your City, State, Zip Code>

<Your Phone Number>

<Your Email>

<The Date>

<Name of the Hiring Manager/Recruiter>

<Name of the Department>

<Name of the Company>

<City, State, Zip Code>

Subject: Letter of Thanks from <Candidate/your Name> (Administrative Assistant)

Dear Mr./Miss/Mrs. <Surname of the Hiring Manager/Recruiter>

I wanted to reach out to thank you for taking the time to interview me <insert the date of the interview> about the Administrative Assistant Position at <insert name of the company>.

I truly enjoyed speaking with you and learning more about where the company is headed. I believe you have a very exciting year to look forward to with the recent plans and developments.

At such a juncture, I would love to contribute my skills and experience to consolidate your team’s efforts into realizing the company’s aspirations. My skills in <State your skills which are necessary for the job> would complement the drive to push for higher achievement.

I look forward to talking to you and working with your team soon, after you decide on the right candidate.      

Sincerely,

<Candidate/your Signature>

<Candidate/your Full Name>

Sample #2 for Thank you Letter after Interview for Administrative Assistant Position

Sample 3

<Candidate/your Full Name>

<Your Address>

<Your City, State, Zip Code>

<Your Phone Number>

<Your Email>

<The Date>

<Name of the Hiring Manager/Recruiter>

<Name of the Department>

<Name of the Company>

<City, State, Zip Code>

Subject: Letter of Thanks from <Candidate/your Name> (Administrative Assistant)

Dear Mr./Miss/Mrs. <Surname of the Hiring Manager/Recruiter>

I really appreciate your taking the time out of your schedule to interview me for the position of Administrative Assistant open at <insert name of the company>.

Thank you so much for speaking with me about your department and its role in the larger company.

I truly believe that my experience and skill set make me an ideal candidate for the role. With my <State your skills which are necessary for the job> I will fit in with your department well. I assure you that I will bring attention to detail and enthusiasm to any task assigned to me.

After the interview, I am even keener to join this position. The information you shared with me regarding the opportunities and responsibilities align perfectly with my own goals and aspirations. For any query or additional information, please reach out to me on the number mentioned above.

Thank you again for considering me for this position.

Best Regards,

<Candidate/your Signature>

<Candidate/your Full Name> 

Sample #3 for Thank you Letter after Interview for Administrative Assistant Position

Sample 4

USE THIS WHEN THERE ARE MULTIPLE ROUNDS OF INTERVIEW

<Candidate/your Full Name>

<Your Address>

<Your City, State, Zip Code>

<Your Phone Number>

<Your Email>

<The Date>

<Name of the Hiring Manager/Recruiter>

<Name of the Department>

<Name of the Company>

<City, State, Zip Code>

Subject: Letter of Thanks from <Candidate/your Name> (Administrative Assistant)

Dear Mr./Miss/Mrs. <Surname of the Hiring Manager/Recruiter>

I would like to express my appreciation and gratitude to you and your dynamic team for the kindness shown to me during my interview. This was for the Administrative Assistant position on <Write the date of interview>. I thoroughly enjoyed every aspect of the discussion. Consequently, I am now even more excited about the role of Administrative Assistant at <insert name of the company>.

I am aware of the importance of this role and the responsibilities associated with it. Based on my experience and skills, I am confident that I can make a valuable contribution to your department. My educational qualifications and skill set will be an asset to <insert name of the company>.

To reiterate, I shall bring the following to the table:

<State your plan of action and skills in bullet points>

Again, I am truly grateful to you and your team for taking out the time from your busy schedule and speaking with me. I am looking forward to seeing you in the second round.

Sincerely,

<Candidate/your Signature>

<Candidate/your Full Name> 

Sample #4 for Thank you Letter after Interview for Administrative Assistant Position

Sample 5

<Candidate/your Full Name>

<Your Address>

<Your City, State, Zip Code>

<Your Phone Number>

<Your Email>

<The Date>

<Name of the Hiring Manager/Recruiter>

<Name of the Department>

<Name of the Company>

<City, State, Zip Code>

Subject: Letter of Thanks from <Candidate/your Name> (Administrative Assistant)

Dear Mr./Miss/Mrs. <Surname of the Hiring Manager/Recruiter>

Thank you for interviewing me on <Insert date of the interview> for the position of Administrative Assistant at <Insert name of the company>. I truly enjoyed learning more about the responsibilities of an Administrative Assistant and the spirit of your company.

I am very excited about this position and am particularly interested in grabbing this opportunity to grow alongside your department. As we discussed in our interview, my educational qualifications, experience and skills will fit well with your team. My <State your skills which are necessary for the job> will definitely contribute to your company and help in realizing its goals.

Please reach out to me on my phone number listed above, in case of any query or further inquiry. I look forward to hearing from you soon.

Sincerely,

<Candidate/your Signature>

<Candidate/your Full Name> 

Sample #5 for Thank you Letter after Interview for Administrative Assistant Position
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