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Thank You Letter After Resignation: How To, Templates & Examples

Thank You Letter after Resignation

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Leaving one job and moving to the other is a part of life. At times, we have to resign from a job for various reasons like moving cities, leaving work, switching portfolios, etc. But resignations should never be harsh. A simple thank you letter along with the resignation letter will help you express appreciation towards your boss, manager or your co-employees. You can write this letter on the last working day or even after resigning from the office. However, it is always better sooner than later, so you should try to write it as early as possible.

Regardless of the reason for resigning, you would not want to miss a chance of making good relations with your previous employer or your colleagues at the office. This thank you note or letter will surely act as a means of making good relations while expressing gratitude towards them. However, sometimes it can get tough to find the right words to write a thank you letter after resignation. To help you say goodbye along with expressing gratitude, we have prepared this guide. Here, we have provided a step by step list of rules you should follow while writing a thank you letter after resignation. Let us have a look at it.

What is a Thank You Letter After Resignation?

A thank you letter after resignation is a letter of gratitude written after resigning from a particular position. This letter can be written to the boss, colleagues, manager, or other staff members. This letter is a thoughtful gesture towards your co-employees and your employer at the workplace. Writing this letter also offers you an opportunity to provide your personal contact details to your co-employees which will ensure that you do not lose contact. It will also be beneficial for you as it will make it easier for you to ask for a letter of recommendation. It can be used to express humble feelings and gratefulness towards the company and the co- employees.

Writing a thank you letter after resignation will make your farewell pleasant. It will make others remember you fondly. Sending a handwritten thank you note after resignation would be a better idea than sending an email. As emails can usually be considered copy- pasted or generic, they do not feel too personal. Handwritten notes, on the other hand, reflect a personal touch and have the capacity to make the receiver feel valued.

This small gesture from your side will go a long way in making the other people remember you and your work. By writing this letter, you can maintain a professional yet amicable attitude with your co- employees.

When is a Thank You Letter After Resignation Required?

You can write a thank you letter on various occasions and to various people. A letter after resignation can be written to the boss, team, colleagues, employees, manager, etc. Some specific cases in which you can write a thank you letter after resignation are listed below.

  • A school teacher can write this letter to the principal or fellow teachers after resigning from the job of a teacher from a specific school.
  • The principal can write it to all the teachers to thank them for providing their services and being coordinative during their tenure.
  • You can write it to your boss if you have resigned from your office.
  • This letter can be written by an ex-employee to the colleagues after resignation.
  • You can also write it to anyone else with whom you had cordial relations at the office.
  • The manager can write this letter to the team to thank them for their continuous support and hard work.
  • You can even write this thank you letter to someone other than your team members.

A thank you letter after resignation can also be written to people other than those mentioned above.

Tips for Writing an Effective Thank You Letter After Resignation

As this letter is more like a farewell thank you note, we will cover some tips for writing it in this part. Following these tips will help you write a good thank you letter after resignation. Let’s get started.

  1. As this letter is usually meant for people at the workplace, it is a formal letter. You should choose to write it in the format of the formal letter. A sample format is given below.

Address of the Sender

Email Address of the Sender

Date

Name of Receiver

Address of the Receiver

Subject: Thank You Note

Dear ______ (Name of the Recipient)

(Body of the Letter)

Sincerely,

(Signature)

Sender’s Full Name

  1. Starting from the most important thing, you need to ensure that you write the correct details in this letter. Provide the correct name, address and other details.
  2. If you are handing this note to the receiver yourself, you can choose to skip writing the address.
  3. You should mention the subject of the letter before beginning to write the body. Some subject lines that you can use are given below
  • Farewell and Best Regards
  • Goodbye and Best Wishes
  • Thank You Note
  • Thank You
  1. Remember to respectfully address the receiver. Next, you should remember that you keep the tone of the letter formal and cordial as well.
  2. In the body of the letter, you can first express your gratitude towards the receiver.
  3. While informing them of your resignation, you can also notify them about your last working day at the office.
  4. You can inform the receiver about your next workplace or what you intend to do in the future.
  5. Remember to give some space to say thanks to them. You should write specific thank you messages to them while referring to what you are thankful for.
  6. Keep the tone of your letter positive and grateful.
  7. Before ending the letter, you can ask the person to stay in touch.
  8. If you are fine with maintaining contact with people in the future, then you can also mention your personal contact details here. You can include details like your personal phone number, email address, social media information, Skype details etc.

Sample Thank You Letter After Resignation Templates

A few templates for thank you letters after resignation are given below. You can choose to write these letters down on a paper and send them to your colleagues. You can choose the templates that suit your situation best.

Template 1- Thank You Letter by Teacher After Resignation

Thank You Letter by Teacher After Resignation

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Address of the Sender

Email Address of the Sender

Date

Name of Receiver

Address of the Receiver

Subject: Thank You Note

Dear ______ (Name of the Recipient)

As you are already aware, today is my last working day at the school. Leaving this job and the school was the toughest decision for me. But as I did not have any other choice, I had to take this step. The past 10 years have been very fulfilling for me as I had a great experience teaching at the _____ School. Now that I am shifting to the city of New Jersey, I have to bid goodbye to this place that is so close to my heart. More than a workplace, this school has been like a second home to me.

I am thankful to you for giving me an opportunity to work here and for making me a part of the school fraternity. Thank you for trusting me and providing me with this chance. Thanks for creating such a warm environment at the school and guiding me whenever I needed help. Hoping to stay in touch. I will come see you whenever I will be in the city. Have a great day.

Sincerely,

(Signature)

Sender’s Full Name

Sample #1 Thank You Letter After Resignation

Template 2- Thank You Letter to Boss After Resignation

Address of the Sender

Email Address of the Sender

Date

Name of Receiver

Address of the Receiver

Subject: Thank You Note

Dear ______ (Name of the Recipient)

As today is my last working day at the _____ Company (Name of the company), I want to take a moment to thank you. I am grateful to you for trusting me with the work and always letting me try my hands on new things. I am thankful to you for the guidance and help throughout the past 2 years. Under your guidance, I got promoted to the post of manager. I had a great working experience with you. The work that I learnt under your guidance helped me bag a good opportunity in Washington DC.

Now that I will be working at the _____ Company (Write the name of the new company), I would still like to stay in touch with you. My personal contact details are _____ (Phone Number) and ____ (Email Address). I hope to meet with you outside the office and have some great time with you. Wishing the best for you.

Sincerely,

(Signature)

Sender’s Full Name

Sample #2 Thank You Letter After Resignation

Template 3- Thank You Letter to Colleague After Resignation

Address of the Sender

Email Address of the Sender

Date

Name of Receiver

Address of the Receiver

Subject: Thank You Note

Dear ______ (Name of the Recipient)

As I have already turned in my resignation letter, tomorrow will be my last working day at the ____ Firm (Name of the Company). I wanted to extend my sincere thanks to you for your support during my time at the firm. I had a great working experience because my colleagues were as great as you. Your contribution towards my professional growth is commendable. I am grateful to you for your continuous support and help.

You were there to help and guide me whenever I needed support. It is your contribution to the team work that helped us to submit all our projects on time. I am glad to have a wonderful colleague like you. In you, I found not just a colleague but a friend. I hope to continue this friendship and keep in touch with you, always. My personal contact details are ______ (Email Address) and _____ (Phone Number). You can also connect with me on Instagram at ______ (Instagram Handle).

I hope you and the team continue doing the good work. Wishing you the best for your future.

Sincerely,

(Signature)

Sender’s Full Name

Sample #3 Thank You Letter After Resignation

Template 4- Thank You Letter by Principal After Resignation

Address of the Sender

Email Address of the Sender

Date

Name of Receiver

Address of the Receiver

Subject: Thank You Note

Dear ______ (Name of the Recipient)

I am writing this letter to inform you about my resignation. As I have resigned from the position of the Principal of the ______ School (Name of the School), my last working day will be _____ (Write the Date). I want to thank you for your contribution to the school during my tenure as a principal. I appreciate you for the hard work and patience with which you teach the children.

I have received positive feedback about you from the teachers as well as the students. I am glad that I got the chance to work with you. I wish you a great future and time ahead. Hoping to meet with you soon.

Sincerely,

(Signature)

Sender’s Full Name

Sample #4 Thank You Letter After Resignation

Template 5- Thank You Letter by Manager After Resignation

Thank You Letter by Manager After Resignation

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Address of the Sender

Email Address of the Sender

Date

Name of Receiver

Address of the Receiver

Subject: Thank You Note

Dear ______ (Name of the Recipient)

With this letter, I would like to thank you for your contribution towards my team during the past 2 years. I have resigned from the company and ____ is my last working day. I am joining the ______ Company (Name of New Company). Before leaving the company, I want to tell you that you were a valuable member of the team and it was my pleasure to lead a team with such great professionals.

Your worth deserves appreciation and I had a great time working with you. I feel grateful to get a chance to work with you. I hope to keep in touch with you. Wishing the best for you.

Sincerely,

(Signature)

Sender’s Full Name

Sample #5 Thank You Letter After Resignation

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