Thank-you letters are becoming rarer day by day. Not everyone takes the time out to thank someone for a selfless deed by writing a thank you letter. It might be due to the fact that writing a thank-you letter requires time and effort, both of which are quite scarce. Although, a small thank-you letter or note can easily make anyone’s day in this hectic world. Thank-you letters are of numerous types. But mainly, we can differentiate between them by using two categories – formal and informal.
Formal thank-you letters are requisite in the corporate world. For instance, employees often write thank-you letters to their reporting managers after they are promoted. These letters need to have proper grammar and format. In simple words, they need to be appropriate for the corporate environment.
On the other hand, informal thank-you letters or thank-you notes don’t have to be so rigid in their structures. They are just a form of gratitude. Thus, the important thing to remember while writing them is to be as honest as you can be. And it’s also a good idea to practice writing and sending thank-you letters in various situations. It’s a habit that can greatly improve one’s reputation among their peers. Moreover, a thank-you letter even makes more impact if it is hand-written. Thank you letter for funeral donation also fall under the category of informal thank-you letters. To write a decent thank you letter for funeral donation, you will have to keep in mind some writing tips.
What is a Thank-You Letter for Funeral Donation?
Thank you letter for funeral donation are often written by a family member or a close friend of the deceased to anyone who donates for the said person’s funeral. Funerals can be quite costly, especially when a lot of people are struggling with finances due to poor market conditions. Thus, a funeral donation can help greatly to execute a funeral properly. If you do receive a funeral donation, it’s a good idea to write a heartfelt thank-you letter to the donor. The content of the letter depends upon a lot of subjective factors. In other words, you have to express what you feel in that thank-you letter, so that it feels genuine. The only important thing to remember here is to ensure that the tone is positive, and the content comes straight from the depths of your heart.
When is it Required?
A thank you letter for funeral donation is often required after you receive a donation for your loved one’s funeral. At times, some funeral arrangement supervisors or organizers also write thank-you letters for funeral donations. A lot of families are not able to afford funerals for their loved ones. That’s where the donations come in. In case of a natural disaster which leads to a lot of deaths, donations also come in handy.
At times, funerals must be organized for unidentified bodies. Those funerals also require donations too. All in all, it doesn’t matter who is writing the thank you letter for funeral donation. What matters is that the letter is honest and genuine. It also shouldn’t read like something that has been picked up from the internet. We’ll cover that in the next section, where we’ll elaborate on tips to help you write an effective thank you letter for funeral donation.
There are various tips that you can take note of in order to write better thank-you letters. However, the most important thing is honesty. Without actually meaning what you say, your letter will not have girth. Here are some tips that you can incorporate into your thank-you letter writing to enhance their quality:
First and foremost, you should make sure that the thank-you letter you write should speak to that person. Using vague language and making it sound bland will only reduce the interest of the reader. This is true for any letter. If you don’t make the reader feel as if the letter is talking to them on an individual letter, your letter will not be valued much. Thank-you letters are supposed to be very personal. If the reader thinks that the letter you’ve written could be directed to anyone, then it wouldn’t really count.
After all, there are tons of vaguely-written thank-you letters available online that you can pick and send to someone. Instead, you should pick your words carefully and try to personalize the letter as much as you can. For instance, you can make use of their names or the context. If the reader notices that you’ve remembered the little things, then your letter will be appreciated a lot. Once you’re done writing, place yourself in the reader’s shoes. If it sounds genuine enough to you, then it’s good to go.
2: Positivity and Sincerity
As a thank-you letter is something positive, the tone you use in it should also be positive. Of course, you cannot sound too cheerful in a thank you letter for funeral donation. However, it should still inspire hope. If you depress the other person, then your expression of gratitude will drown. Keep the language inspiring and hopeful. After all, life has to move on and time doesn’t stop for anyone. Keeping that perspective in mind, you should pen your letter in a way that it strikes a balance. It shouldn’t be too cheerful, neither should it be too depressing. If you want, you can make it sound sober. But all of that is quite subjective. It depends upon the kind of relationship that you have with the donor.
This is not to say that you shouldn’t be sharing your grief. Sharing the grief is one of the healthiest ways to cope with it. But you should keep the gratitude separate from it. If you want, you can divide your letter into paragraphs. In the first paragraph, you can talk about the one who has passed away and share your grief. In the second one, you can talk about the donation and how grateful you feel towards the donor.
3: Precise Grammar and Spellings
Another important factor to keep in mind is that you should use correct spelling and grammar. If your letter looks as if it has been written by a 12-year-old, the donor is less likely to take you seriously. It will also reflect badly on you as the donor might think that you’ve not put proper efforts into writing it. A lot of people often get irritated by poor grammar and spelling mistakes. It’s a good habit to proofread anything that you write. If you inculcate it, you won’t have any problem in writing anything.
Moreover, you will find that your content will be able to engage people even more. When it comes to thank-you letters, spellings and grammar doesn’t count that much. But if it isn’t legible enough to the reader, it defeats its own purpose. How can you express the gratitude you feel, if the other person isn’t even able to read the letter. Moreover, it will shift the focus from the feelings that you have expressed in the letter to your mistakes. Human brains are designed to notice mistakes and irregularities. In short, make sure that you proofread your letter or run it through a spell-check program.
4: Don’t make it too long
A thank-you letter to a funeral donor is supposed to be informal in nature. Informal thank-you letters or notes are often kept short as nobody has the time to read long letters these days. You have to make sure that your letter captures the attention of the reader and just doesn’t let it go. If you go on to write a whole novel, you will find that most readers will stop in between. They’ll want to continue reading it later when they are free.
However, for most of us, that time never comes. If we drop something in between, the chances of us going back to that very thing are quite low. Apart from that, this is the age of social media and the internet. Our collective attention spans are being shortened day by day due to the serotonin-laden content that we consume every day. Thus, most people won’t be able to sit through a long hand-written letter, even if it’s a thank-you letter. Make sure that it is short and sweet, and gets the message across.
5: Adopt a more conversational tone
Informal thank-you letters are supposed to have a more conversational tone. In other words, it should seem as if you’re talking to that person like you’d do physically. You should ask them how they have been. If you get straight to the gratitude part, it might feel a bit abrupt. All letters, no matter whether they are informal or formal, should have a structure. That lets the reader process the content a bit better.
Moreover, anyone who has lost their loved one and is making a donation for their funeral needs a loving conversation. Try to cheer them up in the letter and ask them about their mental health. It’s our responsibility to share the grief and ensure that no one ends up having a breakdown. Keep the tone informal and the content conversational. Write as if you are expecting a letter back from them. Chances are that they might even write one back!
6: Doodles, Drawings, Gifts are a plus!
If you are writing the letter by hand, it’s also a good idea to make some drawings or doodles. Of course, a lot of doodling and drawing won’t seem appropriate in a thank you letter for funeral donation. However, you can always make little hearts in your letters to let the reader know that you care for them. Chances are that the funeral donor will probably be a loved one of the deceased. Thus, little doodles can really help them cheer up and beat the grief that they are feeling.
The template below is just for your reference. The content should be more personalized and subjective. It should feel as if you’ve written the letter particularly for that person. It should not appear vague at all.
Dear Mr. XYZ,
Your donation has helped abc’s funeral a lot. Without your support, the funeral couldn’t have been organized. We are grateful to you for the same. Please accept this letter as a token of our heartfelt gratitude.
Dear Mr. Watson,
I know you loved Archie dearly. His passing has been a shock to all of us. But you’ve been really helpful to us with your donation. Without your support, we wouldn’t have been able to conduct this funeral. Thank you for your generosity from the bottom of my heart.
Dear Mr. Reynolds,
Our cemetery hasn’t been in a decent condition for a while. However, your generous donation will ensure that the residents of this town will receive a proper send-off. Not a lot of people care to donate to cemeteries. That’s why, we are writing this brief expression of our gratitude. We hope that more people take initiatives like these and think like you.
Mr. A. Richardson
I know it must’ve been shocking for you to hear about your friend’s death. I wish you were here, so that we could have shared our grief. But it’s amazing how you kept your head calm, and focused on helping Ted’s family with the funeral. I was there, and they told me that you sent them a hefty donation, so our good old bud would be sent off in a grand manner. Consider this a thank you from the bottom of my heart.
Your old bud,
Dear Mrs. Marge,
Not a lot of bosses care about their employees. More specifically, not a lot of bosses care about their employees once they’re out of the company. But you stood by Jan’s side even after she left the company. Today, you stepped up to help us with the finances after her passing. Thank you for the donation as it made Jan’s funeral possible. We have not been doing well financially and were really worried about the funeral expenses. But you came forward as an angel to ensure that Jan’s spirit rests easy. One lifetime isn’t enough to thank you enough.