in

Thank you Letter for Sponsorship: How To, Templates & Examples

Thank you letter for sponsorship

Having proper finances and a financial support is a privilege for many. You need money in almost everything you do. Be it for your studies, for organizing any event, for sports, everywhere finances become a major factor. And getting the right financial support is always appreciated. Be it in the form of donation for charity, be it sponsorship for an event, for education. Getting the right amount of monetary help ensures that the task in hand will be executed in a proper and timely manner.

Sponsorship is financial help you get as a support for your event, for your education. It is indeed a fortunate occasion to get such financial support to meet all kinds of expenses for your event or for your education. Be it for a charity event, for education, for your school annual function, sports event, sponsorship becomes an important part of it. Having the privilege to get the support, guidance and mentorship from a sponsor calls for appreciation. Being able to acquire the right amount of finances and getting the assistance from your sponsor should always be appreciated in the form of a thank-you letter for sponsorship.

Who is a sponsor and what do you mean by sponsorship?

A sponsor is an individual person, a team of people or a company who may choose to invest, majorly financially, for a given event. In return, a Sponsor can ask for brand promotion, their company or product endorsement in the event. The amount you receive from the sponsor to invest for your event is what sponsorship consists of. This additional sum of amount is like the cushion where you can fall back on. Such a support ensures that the preparations for your event can go ahead without any hassles and concerns. Hence, sponsorship becomes a major factor behind the success of any given major event.

What is the importance of a thank you letter for sponsorship?

Having established the basics about sponsors, sponsorship, finances, you also would need to understand the need for appreciating such financial support and help. Writing a thank you letter for sponsorship may appear to be trivial for you, but it helps in many ways than you can account for. With such a backing and support, it is also important to acknowledge and appreciate the sponsorship you have received from your sponsor. Here are a few points which will help you understand the importance of a thank you letter for sponsorship.

  • Getting proper financial support and sponsorship from a sponsor is a privilege. You tend to establish a relationship which can help you not just with the current event in hand, but also for your future events. It is important to maintain a healthy and friendly relationship with your sponsor. And sending a thank you letter for sponsorship can help build that relationship.
  • Many sponsors and delegates are of the opinion that their efforts and sponsorship is not given due recognition. In that case, they do not feel the need to associate with that event or event organizers again. In short, even sponsors feel good when their efforts and contribution is appreciated.
  • Sending a thank you letter for sponsorship can help in reminding the sponsor not just about the event, but about you, your brand, your company. This always help in the longer run. Always remember, it is the sponsor who has the resources which you need to make your event a success. It is important to stay in touch with the sponsor and to ensure the sponsor stays in touch with you too.
  • Thank you letter for sponsorship appreciates the time, effort and money given by the sponsor. Your interaction face-to-face may not always be remembered. Once the event is done and the sponsor receives such a letter, they will tend to remember you and they feel appreciated.
  • Thank you letter for sponsorship shows how professionally capable you are. You follow the protocols and ensure to build a healthy relationship. An added advantage for you just by writing a thank you letter for sponsorship.

How to write a thank you letter for sponsorship?

Having established the importance of thank you letter for sponsorship, you may be now worried as to how to write one. There are a couple of things which you should keep in mind before you send the thank you letter for sponsorship. Just a simple note with ‘Thank you’ written on it, will do no good. But do not worry, here are a few pointers which can help you while you sit to write a thank-you letter for sponsorship.

  • Ensure to begin the letter by stating your purpose of writing the letter. This makes it easier for the reader to understand the contents of the letter and saves a lot of time.
  • Begin the letter by writing the name, company name, address of the Sponsor. The same is shown in the letter template below.
  • Include the date in dd/mm/yy format.
  • Use proper salutation like, Mr., Mrs., Ms., and if you are unsure of the salutation, ensure to mention the full name of your sponsor, first and last name.
  • Ensure to mention the event they had sponsored for. The event is your brand, likewise the sponsor has his/her own brand/ company. Ensure to highlight the name in the thank you letter for sponsorship.
  • Keep the letter short and straight forward. Do not use long and complicated sentences. Also avoid the use of too many jargon and ornamental words just to fill your letter.
  • Make use of words like, ‘appreciate’, ‘gratitude’, ‘help’, ‘grateful’. These words give a positive outlook to the thank you letter for sponsorship.
  • You may choose to include the amount of sponsorship in the letter. This can help in reminding the sponsor about the amount they had given for the event. And can help to negotiate for future events as well.
  • End the letter by using. ‘Yours sincerely’, ‘thanking you’. This shows your professional etiquette.
  • Mention your designation, your Company name and your contact information at the end of the letter.
  • Always use a A-4 size of paper for typing the letter. This is professional etiquette. If possible, print the letter in your company’s letter head.
  • Prefer to type the letter than sending a handwritten letter. Many a time, handwriting can get messy, and the lines may get disrupted in the flow of words. A typed letter looks good, presentable, and clean.
Thank you letter for sponsorship

Template for Thank you letter for Sponsorship

Keeping all the above-mentioned pointers can get a little tricky and messier. But remember, appreciating someone’s contribution and efforts is not an exceedingly difficult task. But getting the words in right order to put across your intentions can be a difficult task. You may find it difficult to write the perfect thank you letter for sponsorship. There are different scenarios where you will need sponsorship and as per the different scenarios the content of letter will be altered. Here are a few sample letters or letter templates for your reference which you can make use of. The sample letters are written in such a way that you can choose to directly copy-paste them. You can also make your own little changes and send across to your sponsor.

Template 1, Thank you letter for Sponsorship of Event

THANK YOU LETTER FOR SPONSORSHIP (the subject of the letter)

To,

Mr./Mrs./Ms. (First and Last name of Sponsor)

(Sponsor’s Company Name)

(Sponsor’s Company Address)

Date: (dd/mm/yy)

Dear Sir/ Madam / First and Last name of sponsor,

It gives all us at (your company name) immense pleasure to let you know the event (mention the name of the event) was a grand success. With your generous sponsorship of (mention the amount) and brand name, we were able to get participation of over 500 people. This has been the best outcome in the past few years. We appreciate your contribution, not financially but also your support, mentorship and guidance have helped us in a big way.

We take this opportunity to thank you and your entire team for the unwavering support and guidance. And we look forward to associating with you in future events too.

Thanking you.

Yours sincerely,

(Your name)

(your designation)

(your Company name)

(your contact number)

Sample#1  Thank you letter for Sponsorship

Template 2, Thank you letter for Sponsorship of Sports Event

Dear Sir/ Madam / First and Last name of sponsor,

We, at (your Company name) appreciate your generous sponsorship of (amount of sponsorship) for the event (your event name). Considered as one of the major sports events in the state, with the involvement of your brand name, we were able to get participation from across the state.

The sports events went on for a span of a week. We were able to organize the events in orderly fashion along with the travel and stay arrangements for all. Your generous contribution has helped us achieve such great heights of success. And we appreciate your constant support and your faith in us for making this event such a big success.

Thank you for helping us out, and we look forward to continuing this relationship for future events as well.

Thanking you.

Yours sincerely,

(Your name)

(your designation)

(your Company name)

(your contact number)

Sample #2 Thank you letter for Sponsorship

Template 3, Thank you letter for Sponsorship of Charity Event

Dear Sir/ Madam / First and Last name of sponsor,

We appreciate your generous contribution of (amount of sponsorship) towards the noble cause of (mention the charity name or charity cause). With a brand like (Sponsor’s company name), associating for the very first time with us, we received a tremendous response. The success of the event is because of your association and generous contribution.

Not only this, we were also able to raise an additional (charity amount received) in charity from the participants at the event. As you already know, we will be giving all this money towards the noble cause of (mention the noble cause).

This would not have been possible without your support and guidance. We appreciate your association with us for the event and look forward to such association in future as well.

Thanking you.

Yours sincerely,

(Your name)

(your designation)

(your Company name)

(your contact number)

Sample #3 Thank you letter for Sponsorship

Template 4, Thank you letter for Sponsorship of Education

Dear Sir/ Madam / First and Last name of sponsor,

It is a dream come true that I was able to enrol for (mention your educational course) in one of the most prestigious institute, (your institute name) in town. Your generous sponsorship has helped me with my education and I know otherwise, I would not have been able to pursue higher studies.

Thank you for thinking of me as a capable candidate for your sponsorship and helping me out with your generous sponsorship plan. I feel grateful and humbled by your gesture. And would extend my gratitude and thanks. I assure you, I will make the best use of this opportunity.

Thank you once again for your support and generous sponsorship.

Thanking you.

Yours sincerely,

(Your name)

(your contact number)

Sample #4 Thank you letter for Sponsorship

Template 5, Thank you letter for Sponsorship of Child

Dear Sir/ Madam / First and Last name of sponsor,

We at (your company/ institute name) have received the generous sponsorship of (amount) from (Sponsor Company name). And we are pleased to inform you that your contribution will be used for further education of Master / Miss (child’s name) who is currently residing at (charity home).

We extend our gratitude and heartfelt respect for such a generous donation for a noble cause. This money will make a great difference in the child’s life, and we assure to keep you posted about the progress as well.

Such generous sponsorship brings hope in us that we will be able to provide for each child in need. Thank you once again for your support and thoughtful contribution.

Thanking you.

Yours sincerely,

(Your name)

(Your designation)

(Your company name) (your contact number)

Sample #5 Thank you letter for Sponsorship

Thank you letter

Thank You Letter for Sponsoring my Education: How To, Templates & Examples

The letter

Thank You Letter for Sponsorship of Event: How To, Templates & Examples