Saying thank you is an everyday etiquette that goes a long way. Saying thanks to people reflects your positive attitude of gratitude towards them. It is also a sign of respect and courtesy that you have towards the other person. Saying thanks to someone will just take a few moments for you but it will stay with the other person for a long time. Just like everyone else, saying thanks to judges of a competition is also important. It doesn’t matter if you are a participant or the organizer of the competition, if you get a chance you should thank the judges.
One way of thanking the judges is by sending thank you letters or notes to them. You can write thank you letters to all the judges of the competition. You should also take care that you do not send the same letter to all the judges. Try to write a customized letter to each of the judges. This can also be helpful to you as it will make the judges remember you. As judges usually travel in the same circles, this might also prove to be beneficial to you in the next competitions.
In this article, we will guide you on how to write a perfect thank you letter for judges. We have also curated some sample templates of thank you letters for judges that can be useful to you. You can use the templates as it is or take inspiration from them and write your own thank you letter.
Before learning about how to write this letter, let us first learn what this letter is.
What is a Thank You Letter for Judges?
Thank you letter for judges is a sincere appreciation letter written to the judges. It is a letter used to express thanks to the judges for their time and for choosing to judge the competition. It is a token of appreciation for the judges’ attention, advice, feedback and much more.
It is a formal letter that can also be used to remind the recipient about you and help you improve your contacts. Through this letter, you can reiterate your gratitude and appreciation towards the judges and form connections for the future. This letter can be sent as a handwritten letter or an email. Handwritten letters are appreciated for personal letters, though sending an email is not a bad option for formal letters. It is also easier to get the email addresses of the judges and send them a thank you email. However, you are free to send a physical letter to the judges if you have their postal addresses.
When is a Thank You Letter for Judges Required?
A thank you letter for judges can be written and sent to the judges after the competition or even before it. It depends on who is sending the letter. Given below is a list of people who can send this letter and we have also described when they can send it.
- If you are the organizer of the competition and have invited a judge who has now accepted your invitation, you should write a thank you note to them.
- Moreover, as an organizer you should also thank the judges for judging the competition after the competition has got over.
- Next, if you are a participant or a contestant, you can thank the judges through this letter after the competition. This letter can help you form formal relationships with the judges.
- Fellow judges can also thank each other for judging the competition. So if you are a fellow judge, you can send this thank you letter to the judges before or after the competition.
This letter can be given to the judges by anyone associated with the competition. One thing to note if you are writing this letter after the competition is that this letter should be sent immediately after the competition. You should not delay sending this letter as the letter might lose its importance if sent later. Imagine you give a gift to someone and the recipient thanks you for the gift after a month. Will you like the thanks given by him? The same goes for formal thank you letters as well. So make sure you write this letter as soon as possible.
Tips to Write an Effective Thank You Letter for Judges
Writing a letter is not a tough task. However, what is considered tough is writing an ‘effective’ letter of thanks. But to help you with writing this letter, we have listed some tips and tricks for you.
- You should not forget that this is a formal letter. So you must use the format of a formal letter to write it. You can check the sample format given below.
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Judging the ______ Competition
Dear ______ (Name of the Recipient)
(Body of the Letter)
Sincerely,
(Signature)
Sender’s Full Name
- You should always write this letter in a respectful tone. Do not forget that it is a formal letter so express your thanks and gratitude towards the judge in a respectful manner.
- Keep the letter short and crisp. People usually do not like reading longer letters. Also, the judges must be busy so if you write a longer letter, there are chances that it will go unread.
- Be very specific and write what you are thankful for. Only write what is required. Do not write unnecessary details in this letter.
- Mention that you are thankful to the judges and appreciate them for something specific to make the letter feel personalized. For instance, you can mention the feedback or reviews given by the judges. You can also talk about something specific that might remind the judges about you.
- End the letter with the correct ending notes. You can use ‘Sincerely’ to end the letter. Also, do not forget to sign the letter in your name.
If you start writing your thank you letter by following these tips, you will surely have a well- written letter in the end. However, to help you more, we have got some templates or samples of the thank you letter for judges. You can check out our next section to know more about these samples.
Sample Thank You Letter for Judges
We have curated 5 samples of thank you letters for judges. These are completely ready to use templates. You can use these templates to send them to your judges or you can also take hints from them and frame your own thank you letter.
Sample 1- Thank You Letter for Judges After Competition
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Judging the ______ Competition
Dear ______ (Name of the Recipient)
Thank you for judging the final round of the _____ Competition (Write the name of the competition). We were honored to have you as a part of our event and we appreciate you for taking out time for the event. Thank you for managing your schedule and accepting our proposal of judging the ____ Competition at the last moment.
We request you to please send written feedback to the students as every year, we hear them appreciate such feedback. They value the feedback more than the awards and prizes as it helps them learn about their mistakes and improve upon them. We will be grateful to you if you could take out some time to write a feedback to the participants.
We are looking forward to having you on board for our next competitions too.
Sincerely,
(Signature)
Sender’s Full Name
Sample 2- Thank You Letter for Judges Before Competition
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Judging the ______ Competition
Dear ______ (Name of the Recipient)
Through this letter, we aim to thank you for accepting the proposal of judging the ____ Competition (Write the name of the competition). Thanks for agreeing to come and be a part of our event. We would also like to inform you that we have made all arrangements for your stay at the ____ Hotel (write the name of the accommodation) near our college.
Please confirm the timings of your arrival so that we can also arrange the pickup service for you. You can also let us know if you have any specific requirements and we will make all the arrangements accordingly.
Once again, we thank you for accepting our proposal. Looking forward to meeting you on Monday.
Sincerely,
(Signature)
Sender’s Full Name
Sample 3- Thank You Letter for Judges
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Judging the ______ Competition
Dear ______ (Name of the Recipient)
I am writing to thank you for judging our annual ______ competition (Write the name of the competition). Everyone is aware about your achievements and the students were very excited to be a part of the competition that was benign judged by you. We extend our warmest regards to you for accepting our proposal and agreeing to come to our college.
Thank you for embracing our event and also giving individual feedback to the students. The students have been elated with your individual response to each of them. The students look up to you and appreciate your legacy. We appreciate your dedication and skills. Thank you for your patience and generosity with the students. We look forward to associate with you for our future events too.
Sincerely,
(Signature)
Sender’s Full Name
Sample 4- Thank You Letter for Judges from Co-Judge
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Judging the ______ Competition
Dear ______ (Name of the Recipient)
Through this letter, I intend to thank you for judging the _____ Competition at _____ School along with me. I appreciate your efforts and attempts at easing the process for me as I was a first time judge at the competition. I express my gratitude towards you for being such an easy co- judge to work with. Your skills are worthy of appreciation. Thank you for guiding me through the whole process of judging and also not making me feel left out. After the event, I didn’t feel like I was the only first time judge amongst the 4 of us.
I have heard the students appreciate you for being a great judge. After co- judging his competition with you, I have realised that the students were correct in appreciating you.
Looking forward to working with you again soon.
Sincerely,
(Signature)
Sender’s Full Name
Sample 5- Thank You Letter for Judges from Participant
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Judging the ______ Competition
Dear ______ (Name of the Recipient)
I am _____ (Write your name and introduction). I was the semi- finalist in the _____ competition (Write the name of the competition). I would like to thank you for judging the Competition. Thank you for giving your valuable feedback and letting me know where I went wrong.
I am glad to have been judged by you. I am hoping to follow all the advice you gave me throughout the competition and also hoping to win the next time. Once again, thank you for taking out the time to judge the competition and provide your valuable feedback to each of us.
Sincerely,
(Signature)
Sender’s Full Name
