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Thank You Letter for a Post Residency Interview: How to, Templates & Examples

Thank You Letter for a Post Residency Interview

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The interview forms an integral part of the residency application process. It is a means by which the program managers can find out if you are a right fit for the program or not. Post interview communication is another important aspect to look at. The first thing after attending a residency interview is to thank your interviewer. You can thank the interviewer by sending a post residency interview thank you letter. A post residency interview thank you letter is a formal way of thanking the coordinator of the program that you have applied for.  

However, the first thing to note is if you should send a thank you letter after a residency interview or not. To answer this question, you need to remember if your program coordinator has specified that the thank you letter is not needed. If so, you must immediately drop the idea of sending a post residency interview thank you letter. However, most program coordinators are silent on the question and the discretion of sending the post residency interview thank you lie on you. It is important to follow the instructions given by the program coordinator regarding the post interview communication.

If you choose to send a thank you letter after your residency interview, then you must read ahead to find out more about such a letter. We have got some tips on writing post residency interview thank you letter along with some post residency interview thank you letter samples.

What is a Post Residency Interview Thank You Letter?

A post residency interview thank you letter is a letter of thanks written to the residency program coordinator or the interviewer to thank them. Though most programs neither encourage nor discourage write a thank you letter, it is always better to show your courtesy by writing one. The letter acts as a reminder for the interviewer to consider your application again. At times, post residency interview thank you letters can help you move upwards in the rank list of the coordinator and get you accepted in the program of your choice. 

The contents of the thank you letter are more important than just sending or not sending one. If you wish the program coordinator to prioritize your application over others, then you must use the thank you letter as an opportunity to stand out from the other applicants. A post residency interview thank you letter is a sincere letter of thanks that is written to show gratefulness and courtesy towards the program coordinator. It is a token of appreciation for the people who took out time for you and acts as a follow-up letter too.

When is a Post Residency Interview Thank You Letter Required?

A post residency interview thank you letter is required after you attend a residency interview for any program. You must send a post residency interview thank you letter to follow up with your interviewer and remind them about your application. It is a way to thank the interviewer for taking out time to interview you. 

You must send this letter immediately after your residency interview. Sending this letter after some days or weeks is not at all useful and it might also have a negative impact. If you send a thank you letter after one week of your interview, the program coordinator might see this letter as an afterthought or an unnecessary correspondence. So it is better to send the post residency thank you letter immediately after the interview.

Tips for Writing an Effective Post Residency Interview Thank You Letter

Writing an effective post residency interview thank you letter requires consideration of a number of factors. Given below are some tips that will help you in writing an effective letter of thanks to your residency program coordinator or interviewer.

  • A post residency interview thank you letter is a formal letter so you must write it in the format of a formal letter only. The format for the same is given below for your reference.

Sender’s Address

Sender’s Email Address

Date 

Receiver’s Name

Receiver’s Job Title 

Name of the College/ University

Address of College/ University

Subject: Thank You Letter Post Residency Interview

Dear ABC,

(Body of the Letter)

Sincerely,

(Signature)

Sender’s Full Name

  • The content of the letter should be written formally and you must avoid the usage of any slang or informal words. Remember that your relationship with the program coordinator or the interviewer is a formal one, so do not try to get candid with them through this letter.
  • You can send this letter as an email also as it can be a convenient way of communication with the college that you have applied to. However, you can also send a handwritten letter if you wish to do so.
  • The letter should be brief and concise. Keep the body of the letter to the point and avoid exaggerating on any point while writing a post residency interview thank you letter.
  • Try to include something specific from the interview in your letter. This will leave a positive impact on the receiver. You can mention any topic that interested you or made you feel connected with the interviewer or anything that makes the program unique. You can also talk about why you are interested in the program.
  • Address the letter to each person whom you conversed with during the residency interview. If there were more than one interviewer, then send the letter to each one of them separately. 
  • Keep the letter simple and professional. Do not try to woo the interviewer by talking about your skills and interests extensively. The letter might not have a huge impact on the outcome of the selection procedure so it is advisable to keep the letter simple and straightforward.
  • If you are having the question of when to send the post residency interview thank you letter, the answer to it is ‘Sooner is better’. Send the letter as soon as possible. Do not wait for a day or more unnecessarily before sending this letter. Write it when the experience of the interview is still fresh in your mind.
  • Check your letter for any spelling or grammar errors before sending it. Proofread it at least one or two times. 
  • End the letter with formal closing lines like ‘Sincerely’. Sign the letter with your full name. 

These were some of the tips and tricks that will help you to write an effective thank you letter after a residency interview. 

Post Residency Interview Thank You Letter Samples

Given below are some post residency interview thank you letter samples. These post residency interview thank you templates can be used as it is. They are also easy to customize. You can add any personal details you want to and send these to your program coordinator. However, if you do not wish to use these samples as it is, you can take help from them and write your personalized post residency interview thank you letters.       

Post Residency Interview Thank You Letter Sample #1 for Dental Institute

Post Residency Interview Thank You Letter Sample #1

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Sender’s Address

Sender’s Email Address

Date 

Receiver’s Name

Receiver’s Job Title 

Name of the College/ University 

Address of College/ University

Subject: Thank You Letter for a Post Residency Interview

Dear ABC (Name of the College Program Coordinator),

I would like to thank you for taking out the time from your hectic schedule to interview me for the residency program at your dental institute. I am amazed to know various aspects of the program offered by your institute. After this interview, I am more excited to join this residency program.

Thank you once again for taking my interview and giving me a walkthrough of the benefits and course structure of the dental residency program. Please contact me if you have any further questions. Hope to hear from you soon.   

Sincerely,

(Signature)

Sender’s Full Name

Sample #1 for Thank You Letter for a Post Residency Interview

Post Residency Interview Thank You Letter Sample #2 for MBA Program

Sender’s Address

Sender’s Email Address

Date 

Receiver’s Name

Receiver’s Job Title 

Name of the College/ University

Address of College/ University

Subject: Thank You Letter for a Post Residency Interview

Dear ABC (Name of the Program Coordinator),

With this letter, I would like to thank you for interviewing me for the MBA residency program at _______ college (Name of the College).

Today’s discussion was very informative and it was nice to meet you and your department staff. After today’s interview, I feel more enthusiastic about this MBA program. I feel I will gain a lot of experience and knowledge regarding the corporate world.

Thank you once again for taking the time out of your busy schedule to interview me for the MBA residency program. Kindly contact me on my email if you have further questions. I look forward to hearing from you soon.

Sincerely,

(Signature)

Sender’s Full Name

Sample #2 for Thank You Letter for a Post Residency Interview

Post Residency Interview Thank You Letter Sample #3 (Letter to Tour Guide)

Sender’s Address

Sender’s Email Address

Date 

Receiver’s Name

Receiver’s Job Title 

Name of the College/ University

Address of College/ University

Subject: Thank You Letter for a Post Residency Interview

Dear ABC (Name of the College Tour Guide),

Following the residency interview today at ______ College, I would like to thank you for giving me a residency tour of the college campus. I enjoyed the campus visit thoroughly and I am glad and grateful to know about the residence program at our college. 

I find your program to be very interesting and encouraging. It was my pleasure to meet you and I want to thank you again for taking out time from your hectic schedule and give me college campus tour. 

Sincerely,

(Signature)

Sender’s Full Name

Sample #3 for Thank You Letter for a Post Residency Interview

Post Residency Interview Thank You Letter Sample #4 for Residency School

Sender’s Address

Sender’s Email Address

Date 

Receiver’s Name

Receiver’s Job Title 

Name of the College/ University

Address of College/ University

Subject: Thank You Letter for a Post Residency Interview

Dear ABC (Name of the Interviewer/ Program Coordinator),

Following the interview today, I want to extend my sincere thanks to you for taking out time and interviewing me for the High School. I am grateful to you for considering me as a potential candidate for the premier school. During the interview, I felt that I will be a right fit for the school and I felt really connected to the Wellness Initiative taken by the school. 

If selected, I would like to become a part of it and contribute to it in all possible ways. Thank you again for considering me as a candidate for the school. Hoping to see you soon, now as a student at the school.

Sincerely,

(Signature)

Sender’s Full Name

Sample #4 for Thank You Letter for a Post Residency Interview

Post Residency Interview Thank You Letter Sample #5 for Nursing Program

Sender’s Address

Sender’s Email Address

Date 

Receiver’s Name

Receiver’s Job Title 

Name of the College/ University

Address of College/ University

Subject: Thank You Letter for a Post Residency Interview

Dear ABC (Name of the Interviewer/ Program Coordinator),

I am writing this letter to thank you for the residency interview that you conducted today for the Nursing Program at _______ University (Write the name of the university). I am very impressed by the Nursing program offered by the university. The course curriculum and structure of the program impressed me. I would be grateful if I get the opportunity to pursue the Nursing program as it will help me pursue my interest in Nursing.

I enjoyed having an insightful conversation with you and talking about our travels to India and other South Asian countries. I am really looking forward to living at the residential campus in New York. I feel I would be a great fit for your program as I have all the necessary skills and my passion lies in the straight line as the course structure of the program. Hoping to meet you again and study at the university soon.

Sincerely,

(Signature)

Sender’s Full Name

Sample #5 for Thank You Letter for a Post Residency Interview
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