in

Thank You Letter For Volunteering: How To, Templates & Examples

Thank you letter for volunteering Samples on Naviance

Image Source

There is no better way than giving time to a passionate cause close to your heart. Volunteers are the backbone of a thriving society looking for Samaritans in their need to amplify or bringing engagement to a cause. From taking time to volunteer at a church or local event, to teaching underprivileged children or taking care of the elderly at retirement center, volunteers are born saviors. They keep our faith in mankind intact.

With the rising tumult in the world, volunteers sanctify the dignity of mankind. From going beyond the comfort zone, putting the needs of others over themselves and working without expecting anything in return, these angels make sure every cause gets the attention it deserves. Even when they are fighting for a cause, holding peaceful protests, there is something that binds us to the humanitarian in a volunteer. If you have come across a volunteer, don’t forget to thank them for their support because you might need them around in future. A thank you letter for volunteering should mention your gratitude, and your good wishes. 

The thank you for volunteering should be friendly, empathic and forthcoming. Make sure to share a heartfelt message to the volunteer who have picked your weight without asking for anything in return. But before that find about more about it.

  • What is a thank you letter for volunteering
  • When is the thank you letter for volunteering required

What is a thank you letter for volunteering?

A letter of thank you for volunteering is an acknowledgement of a contribution by the person who has given his/her valuable time to a cause. Even though it is easier to contribute financially, the presence of a person is far more appreciable. The volunteer devotes not only his/her time to the cause but also their talent. Any social or political cause, can profit from different perspective and distinct experiences. Volunteers bring the best of this talent to give life support to the cause and expand is influence.

A letter of thank you for volunteering simply states the obvious. It thanks the people for sharing their experience. It also highlights how a cause has gained with the volunteers support and how the cause would never have been the same without their presence. The letter can also throw light to success of the event being dependent of volunteers and their dedication. 

A letter of thank you for volunteering can bring a person closer to the cause. It can be a source of encouragement, and something that they can hold for the future. Showing your gratitude towards their hard work is an easy way to engage and accomplishes the goal of turning the volunteer into a proponent of the cause. Make sure to thank the volunteer for any event you can relate to them so that the message is personalised. 

When is a thank you letter for volunteering Required?

This letter of thank you for volunteering is a great way to consolidate relationships. A new volunteer will feel special and wanted after receiving the letter of thanks. A volunteer who might not be looking forward to continuing for the cause might be completed to give it another chance. Another volunteer would feel honored to be remembered and might become one of the biggest supporters in the future. 

The thank you letter lets the volunteer know their contribution is not let unacknowledged. It can bridge the barriers and can also give reasons for them to remain in the loop. More volunteers can be good for a cause and its success. The thank you letter is targeted to all sorts of volunteers singularly and converts them into loyalists. 

Don’t forget, the volunteers are human beings. Like anyone else they like to be appreciated and thanked. You do not need to sugarcoat their contribution but a sincere word always has a lasting effect. Some thank you letters forget to communicate specifically to the volunteer and lose out on the attention. So make sure to address them individually and tell them you are forever in debt for their service. 

Image Source

Tip to write an effective letter of thank you for Volunteering

You now know everything you need to about the letter of thank you for volunteering. The art of writing a beautiful letter starts with thanking the person for their gracious contribution. Never underestimate the power of personalised letter. 

Here are some tips to help you write a Letter of thank you for Volunteering.

  • A personalised letter should directly talk about the roles of the volunteer and how they excelled in that effort. The letter should a message of thanks from the organiser or the person who benefited from the support of a volunteer. 
  • The letter should talk about the cause and how the volunteer has made the special impact.  You can highlight the personality traits (passion, values, purpose) of the volunteer that you found helpful for the job at hand. 
  • Make your letter an acknowledgement of their personal sacrifices (time, money) and if you noticed something special about your volunteer 
  • Use the letter to promote your cause. Tell them the objective of your cause and include them as important members rather than mere volunteers. 


Image Source

Sample letter of Thank You Letter For Volunteering Templates

Sample letter of Thank You Letter For Volunteering Template #1

Hi Joe (Volunteer’s Name)

Date 

I was so glad to see you join us at the volunteer program. You wouldn’t believe we were searching for a person of your skills for so long. Not only have you brought a new set of experience but you have my work so much easier.It was great interacting with you. Seeing you all pumped up and ready to go multiplied my enthusiasm. The compassion you have shown to the cause is simply mind-blowing. You are great at easing people and I cannot thank you enough for taking time out to read about our excursion and meeting beforehand. You have given us a head start which is highly appreciable. Not only are we on the way of achieving out goals, we are going to be working permanently on the program in the future because of your service.

I am personally thankful that we connected. I know you hold the cause very dear to your heart and were always prepared to go the extra mile. I should however congratulate you for having outdone all our expectations. You are a great asset to the cause and I hope you will work with us more closely with us in the future. Keep in touch. 

Your Friend

Gary (Volunteer’s Name)

(Name of the Organisation)

Phone:

Address:

Website:

Sample #1 for Thank You Letter For Volunteering

Sample letter of Thank You Letter For Volunteering Template #2

Hi Joe (Volunteer’s Name)

Date 

Thank you for your valuable support and hard work at the fundraiser gala. The event was a huge success. We hit our targets half way and are on our way to help build the community centre that we all dreamt of seeing come to life together. We wouldn’t have fulfilled the mission if we hadn’t met a financial prodigy like you. Now we can not only ensure nutritious food for the kids but will also promote the community centre where the deserving will get free eduction. 

Thank you for your generosity and support. Your willingness to give freely of your time and talent has come to our rescue. I know that you have always been into social service but our meeting felt ordained. No one can understand the plight of kids without families better than you. You are not only a great person but a compassionate soul. I couldn’t have got anyone more dedicated than you for the job. 

Thank you once again and hope to see you provide your valuable inputs in the development of our community centre.

Gary (Volunteer’s Name)

(Name of the Organisation)

Phone:

Address:

Website:

Sample #2 for Thank You Letter For Volunteering

Sample letter of Thank You Letter For Volunteering Template #3

Hi Joe (Volunteer’s Name)

Date 

I want to let you know about the excellent work you did at the volunteer seminar last week. I have seen you change the lives of young orphans with your dedication. They find your friendly, they respond to you instinctively and they consider your advice seriously. I have never the kind of response that you have received with any other volunteer in my life.

I have seen their social skills improve, their reading skills get sharpened and their retention skills get more advanced. If you were not a business executive you would have made a great teacher. You have the gift of empathy and you perseverance is infectious. I have seen other volunteers become more serious in their daily interactions and this is because you have raised the bar high. I am confident that the children will start to enjoy learning at school with your help.

Your ability to meet the children at their wavelength and lead up from there is simply phenomenal. I couldn’t have asked for a better volunteer than you. I look forward to seeing you continuing with our program and hope to see you inspire many more lives into taking the right direction. 

Gary (Volunteer’s Name)

(Name of the Organisation)

Phone:

Address:

Website:

Sample #3 for Thank You Letter For Volunteering

Sample letter of Thank You Letter For Volunteering Template #4

Hi Joe (Volunteer’s Name)

Date 

Thank you for generously dedicating your time and effort to the hospital. As you already we are swamped at the hospital become of the virus. Your support couldn’t have come at a better time since we are facing an acute shortage of medical staff. Your volunteer work at the army camp has been of great help. I have never seen you flinch or get flustered in front of patients. Several families has written in to thank you for your humanitarian effort at this difficult time. 

Your support has definitely lightened our workload. I have seen you work irrespective of the long hours and have seen you not care of your own well-being. In this unfortunate time, you are a gift from God. I am gratefully thankful for your selfless service and appreciate your bringing smiles into the lives of patients who have given up all hope. I hope to see you as our partner in eradicating Covid-19 soon. 

Thank you for your dedication and hard work.

Gary (Volunteer’s Name)

(Name of the Organisation)

Phone:

Address:

Website:

Sample #4 for Thank You Letter For Volunteering

Sample letter of Thank You Letter For Volunteering Template #5

Hi Joe (Volunteer’s Name)

Date 

Thank you for participating in the school volunteering program. As you already know we are on the mission of eradicating communicable diseases and have been looking for volunteers around the world. When we got your message we were highly elated. You have a medical background and we have seen your work do great wonders in quite a small while. You have not stepped back from working in inhabitable environment or going to the repost corners of earth. You work has brought us a lot of laurels and this is why we are writing to you to consider coming back and work for us.

Some of your colleagues on the medical trips haven’t stopped praying about you. We know that your dedication to the causes is unmatched. We have seen you bring a human face to the medical industry which is a welcome breath of change. I think you are extremely suited to work with us because you without the baggage that the medical industry is notorious for. You would love to have a fresh set of eyes along with us on our future journeys and hope you with consider coming with us. 

Gary (Volunteer’s Name)

(Name of the Organisation)

Phone:

Address:

Website:

Sample #5 for Thank You Letter For Volunteering
Informational Interview

Thank You Letter for Informational Interview: How to, Templates & Examples

Thank You Letter

Thank You Letter from Coach to Players: How to, Templates & Examples