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Doctor Referral Thank You Letter: How To, Templates & Examples

A Doctor With A Sign

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If a health professional has referred a patient to you, then as a doctor it should be your minimum courtesy to thank the professional for the referral. In fact, sending a thank-you letter to express your gratitude to the health professional is considered good etiquette in the professional world.

There are chances that the patient could be sent elsewhere but the health professional has referred you for treating the patient. This means the fellow doctor has shown immense confidence in your abilities and the best way to express your appreciation is by sending a thank-you letter.

It is important that you acknowledge such doctors, who indirectly help in maximizing your business. When a doctor is referring his or her patient, in fact, you are generating business. Such persons are doing a great service to your business, that too without charging any fee. This is why you should consider sending a thank-you letter.

Rewards and gifts are one way of expressing gratitude but none comes closer to sending a letter. A thank-you letter expresses genuine appreciation which can have a greater impact on the recipient. Sending such letters to a fellow doctor will also help in strengthening your relationship with the doctor. This might lead to the doctor recommending other patients in the future as well.

That said, sending a thank-you letter can be done in two ways. One is by sending a handwritten thank-you letter and the other is by sending an email thank-you letter. Sending a handwritten thank-you letter shows the amount of effort and time you have invested in writing the letter. On the other hand, an email is also effective but will reach the recipient quickly when compared to handwritten letters.

In this article, we will explain what a doctor referral thank-you letter is, and when is the perfect time to send one. Apart from this, we will also give tips on how to write a thank-you letter to a doctor for a referral, and also share some samples of the same.

What Is A Doctor Referral Thank You Letter?

A Person Writing Thank You Message On A Paper

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In a typical business setting, a referral thank-you letter is written by a company to thank an individual for recommending services to his or her clients, friends, or family. Doing this will help the company establish a solid relationship with the individual and in the future can lead to more business referrals.

In this case, a thank-you letter is a letter that is sent from a doctor to a fellow doctor to express gratitude. The doctor writes this letter to show his or her appreciation to another health professional for recommending a patient for treatment.

In the medical world, there are many specializations available. For example, a general physician may come across a patient who has heart issues, in this case, the practitioner refers this patient to a cardiologist. Here, the cardiologist should show the minimum courtesy of thanking the practitioner for recommending the patient. The cardiologist can express his or her gratitude by simply writing a thank-you letter.

This brings us to the next question, when is the perfect time to send one.

When Is The Perfect Time To Send A Thank-You Letter?

You should send thank-you letters to your fellow doctors as soon as they refer their patients to you. If a fellow doctor has recommended his or her patient to you for treatment, then you should send a thank-you letter to the doctor immediately. Send the thank-you letter within 24 to 48 hours to the doctor if you are writing the letter via email. However, if you are looking to send a handwritten letter, send the letter as early as possible. Sending the letter immediately will be more effective.

That said, the next question is how to write a thank-you letter. Below are tips that can help you write an effective thank-you letter.

Tips To Write An Effective Doctor Referral Thank You Letter

Below are points that you can include in a thank-you letter.

Start The Letter By Including Greetings

Begin the letter by greeting the doctor. Use words like “Respected” or “Dear”. Then follow it up by adding the initials of the doctor’s title like “Dr.” and finally include the doctor’s name. Greeting them this way will show your professionalism. It also shows the respect you have for the person.

Thank The Doctor For The Referral

Express your gratitude to the doctor for the referral. You can talk about the patient and explain how the patient cooperated with you.

Be Specific

Try to add specific details like how the interaction with the patient was. How was your experience treating the patients? Including such details will create an impression in the mind of the recipient that the letter is from your heart and not a copy-paste letter. Such details help in personalizing the letter.

Express Your Gratitude To The Doctor Again

At the end of the letter, make sure to thank the doctor again for the referral. Expressing your gratitude again will show how much you value the favor done by the recipient. In addition to this, you can also reciprocate the favor by recommending your patients to the doctor if the need arises.

Ask For Other Referrals

Towards the end of the letter, politely ask for other referrals. By including this note, you are telling the recipient that you are open to treating other patients when the need comes.

Close The Letter By Including Your Contact Details

End the letter by using words like “Regards”, “Yours truly”, or “Yours sincerely” followed by the recipient’s name. In addition to this, include contact details like contact number and email address so that the person could contact you in the future.

Keep The Letter Short

Typically, the attention span of the reader is short. Writing a long letter will only complicate the letter. So, make sure to keep the letter short and to the point.

Proofread The Letter

Before sending the email thank-you letter, make sure to proofread the letter. Without any mistakes, the letter will look professional. Make sure the letter is free of grammar and spelling mistakes. You can use software to check the spelling and grammar of the letter. What you can also do is take the help of a friend or a family member to review the letter to spot any mistakes.

Let us now see some samples of writing a thank-you letter to a doctor for a referral.

5 Samples On How To Write A Thank-You Letter To A Doctor For Referral

The samples below are a combination of both handwritten and email thank-you letters.

Sample 1:

The sample below is an example of a handwritten letter.

[Sender’s Name]

[Sender’s Address]

[Date]

[Recipient’s Name]

[Recipient’s Job Title]

[Recipient’s Address]

Dear [Dr.] [Name of the recipient],

I thank you for referring Mr. Kim to me as a patient. He has been a good patient and has followed all the instructions religiously before getting treated. His treatment was a complex one but due to his calmness, the treatment went off smoothly. In fact, he was very happy with the treatment.

I also take this opportunity to thank you for helping expand my business. You have introduced my services to your patients which has immensely boosted my business. That was a generous act done by you. In the future, if one of my patients requires services that you provide, I will certainly recommend your name to the patient. Again, I express my gratitude for referring Mr.Kim to me. I hope that you continue your support in the future as well.

Yours sincerely,

[Your Name]

[Contact Number]

[Email ID]

Sample #1 Doctor Referral Thank You Letter

Sample 2:

Below is an example of an email thank-you letter.

To: [Recipient’s Email ID]

CC: [Your Email ID]

Subject: Thank You For Referring My Name To Your Patient

Respected [Dr.] [Recipient’s Name],

I am writing this letter to express my gratitude to you. Thank you for referring my name to your patient for eye treatment. You could have referred any other doctor’s name to your patient but you referred me. This shows the immense trust you have in me and I assure you that I will live up to your expectation.

My clinic will take good care of the patient and provide the best eye treatment services to the patient. Again thank you for referring my name to the patient. If you have any other patients who are looking for similar services, please feel free to contact me. I am enclosing my contact number so that you can call me.

Regards,

[Your Name]

[Contact Number]

Sample #2 Doctor Referral Thank You Letter

Sample 3 (Handwritten Letter):

 

[Sender’s Name]

[Sender’s Address]

[Date]

[Recipient’s Name]

[Recipient’s Job Title]

[Recipient’s Address]

Dear [Dr.] [Name of the recipient],

Thank you for referring my dental clinic to Ms. Julie. The kind act of yours has certainly helped my clinic’s business. Thank you for that. After examining her teeth, I found out that she has dental cavities. For that, I have set a treatment plan and also set a date to get her cavities treated. Please be assured that I will provide top-quality dental services to your patient.

One thing that I like about your patient is that she follows instructions carefully. I like patients who do the same and this makes my job easy. I also assure you that if any one of my patients requires the services that you offer, I will certainly recommend your name. If you have any patients that require similar services, let me know. I thank you again for recommending my services to Ms. Julie. Looking forward to meeting you one fine day.

Yours truly,

[Your Name]

[Contact Number]

[Email Address]

Sample #3 Doctor Referral Thank You Letter

Sample 4 (Email):

To: [Recipient’s Email ID]

CC: [Your Email ID]

Subject: Sincere Gratitude For The Referral

Dear [Dr.] [Recipeint’s name],

On behalf of my hospital, I sincerely thank you for recommending our services to your patient. We appreciate the trust and confidence you put in our services. I want to tell you that your patient had a successful surgery and is doing fine. We made sure that the patient’s stay at the hospital was comfortable. I also arranged a boarding place for the family members of the patient. We could arrange their stay at an affordable cost.

Again thank you for the referral. Looking forward to meeting you soon. I hope that you will keep supporting the hospital in the future as well.

Yours sincerely,

[Your Name]

[Contact Number]

Sample #4 Doctor Referral Thank You Letter

Sample 5 (Handwritten Letter):

[Sender’s Name]

[Sender’s Address]

[Date]

[Recipient’s Name]

[Recipient’s Job Title]

[Recipient’s Address]

Dear [Dr.] [Name of the recipient],

How are you? I am writing this letter to thank you for sending your patient to my clinic. I appreciate the sincere support you are providing to my clinic. Your patient has obediently followed all the instructions that were required for the procedure. The procedure was successful and I prescribed some medicines which will help in reducing the pain.

The patient will be fine in a few weeks. I cannot thank you enough for putting your faith in me and recommending my clinic to your patient. I will see that any patient that you send to my clinic gets treatment at an affordable fee. Again thank you for the referral. Please keep on supporting me and my clinic.

Yours truly,

[Your Name]

[Contact Number]

[Email Address]

Sample #5 Doctor Referral Thank You Letter

To Sum Up

A doctor referral thank you letter is a letter written by a health professional to thank a fellow doctor for recommending services to his or her patient. You have two options to write and send the thank-you letter. One is by sending a handwritten letter and the second one is by sending an email letter.

In this article, we have given a brief explanation of what a doctor referral thank you letter is, and we have also shared some tips to write an effective thank-you letter. In addition to this, we have also given some samples of both handwritten and email thank-you letters.

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