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Thank You Letter for Patient Referral: How To, Templates & Examples

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Title Attribute: Sending thank you letter for patient referral

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If you received a patient through a referral, then sending a thank you letter to the person who referred you can be a great idea. A thank you letter to the person who referred you is formal in tone. It’s a professional way of letting them know that you appreciate the confidence they have in you.

When you work in the medical field as a doctor, your patients are your lifeblood. For this reason, you’ll need to ensure that you have a steady flow of patients. One way you can get new patients, is through referrals.

What is a thank you letter for a patient referral?

A thank you letter for a patient referral is a formal way of letting the person who referred you, know that you appreciate their referral. This can be especially important for doctors, as referrals are one of the main ways you can end up getting new patients.

Referrals refer to when another doctor or medical practitioner, recommends your services to a patient they have. This usually happens when the scope of medical work is outside the purview of that doctor. Take for example a case where a patient goes to a general physician, and they recommend the services of an ENT they know, as the patient needs it. This is how various doctors in the medical field get new patients.

Other than being referred by other doctors in the medical fraternity, you can also be referred by patients, or even family and friends. No matter who refers a client to you, it’s always a good idea to send them a thank you letter. This ensures that they know you are grateful for the referral. It also helps build trust with the person who referred you, paving the way for more referrals in the future.

Instead, if you choose not to send a thank you note, this won’t affect your relationship with the person who referred you. But it won’t boost your relationship with them either. Next time they have a patient they want to refer, they could just as easily choose another doctor with the same specialization as you. To avoid this, you’ll need to develop a rapport with the people referring you. Sending a thank you note for patient referral is one way for you to build this rapport.

The thank you note for patient referral should be formal in tone, even when you’re sending one to a patient who referred you. You should appear professional in your thank you letter. The main purpose of the thank you letter for patient referral, is a way to present your professional gratitude to the person who referred you. This in turn ensures that they are more likely to remember you the next time they need to refer someone. In this way, you ensure that you get more referrals in the future as well.

A thank you letter for patient referral is a professional courtesy, that when done well, can leave a good impression on the referrer. By developing a rapport with the people who refer you, you increase the chances of them referring you in the future again. If someone has referred a patient to you, then consider taking time out of your schedule to send them a thank you letter. People who receive such letters feel special as well, and you can receive more patient referrals from them in the future. You should also state in your patient referral thank you letter to other medical practitioners, that you’ll also refer them.

When should you send a thank you letter for patient referral?

Writing a thank you letter for patient referral

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Any time you receive a referral from someone, consider sending them a patient referral letter. You should also take the time to customize your letter slightly, so that each letter reads unique. This is as the same people may send you multiple referrals. When this happens, it’s usually a good idea to send multiple thank you letters to them. This is as you want to put forward the idea that you’re grateful for all the referrals you’ve received.

However, you should also take care to not send too many thank you letters to the same person. If someone sends multiple referrals to you, then you can thank them for all those referrals, through one thank you letter. This helps you avoid the need to send a stream of letters, but you can still thank them for sending you patient referrals.

In case the person who referred you is a client, or someone outside the medical fraternity, you should also consider sending them a thank you letter. Sometimes, your older patients or people they know may also refer your services. Doctors you don’t know may also refer you. Sending a thank you note for patient referral is a great way to build a rapport with those who send you patients.

No matter who refers a patient to you, sending a thank you letter in return is a courteous way of showing your gratitude. The ideal time to send a thank you letter for patient referral, is soon after you’ve helped the patient that was sent to you.

Don’t wait too long to send your referral letter however, as then the referrer may forget. The right time to send a thank you letter for patient referral, is at a time when the referrer has fresh in their mind, that they referred a patient to you. Send your thank you letter for patient referral, ideally within a week of dealing with the patient.

This is soon enough for the referrer to remember the referral, and also gives you time to formulate your letter and send it to them.

Tips for writing an effective thank you letter for patient referral

Thanking referrers for sending patient referrals

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So now that we know that a thank you letter for patient referral is a formal document meant to showcase your gratitude, how do you write one? The exact contents of your thank you letter for patient referral won’t change as much your formatting of it.

This is as the tone of the letter should be slightly different depending on who you send it to. The kind of thank you letter you send another doctor, is different from the kind of thank you letter you would sent to a patient who referred you. You may also need to send thank you letters to acquaintances as well. Here are some basic tips on sending a thank you note to someone who referred a patient to you:

1. Keep it Professional

The tone of your thank you letter should be professional. This means that your wording, including how you address others, should be formal. Even if you know the person who referred you personally, try to keep the tone of the letter professional at all times.

2. Express Gratitude

The main purpose behind sending your thank you letter, is to show the person who referred you, how grateful you are for their referral. The main body of your thank you letter should be focused on being grateful, and letting them know that you’re thankful for their referral. This also helps the person who has referred you, feel special in return. That way, they are more likely to refer you in the future as well.

Through your thank you letter for patient referral, you’re mainly letting people know that you would like to receive more referrals from them in the future. But without using those words exactly. Being grateful for referrals is another way to express the same sentiment.

3. Offer Patient Referrals

An important part of your thank you letter, especially where it concerns other doctors, is offering referrals in return. This doesn’t apply should you be sending a thank you letter to a patient, or to an acquaintance of course, unless they are medical practitioners themselves.

Letting the person who referred you, know that you will refer them as well, helps improve the chances of them referring you in the future as well. For this reason, it’s always a good idea to mention that you would refer them as well when the opportunity arrives.

4. Proofread Carefully

Once you’ve finished writing your thank you letter for patient referrals remember to proofread it carefully. This is as you want to ensure that there are no spelling mistakes or grammatical errors in your thank you letter. A mistake could appear unprofessional, which is why proofreading your letter carefully, before you send it, is ideal. Tead through everything and until you think it’s time to send your thank your letter for patient referral. Once ready, you can email or mail the letter, as the case may be.

Sample 1

Writing a thank you letter for patient referral to another doctor

Dear Dr. (Name),

Designation/Specialization,

(Name of Clinic/Hospital)

Thank you for your referral of the patient named ______. I am grateful to you for your referral, and for showcasing confidence in my ability to help the patient. Should the opportunity arrive to refer a patient to you, I would be glad to do that as well.

I would like to express my thanks to you, for referring a patient to me. Thank you for thinking of me, and I hope that you will refer me again.

Yours Truly

Dr. (Your Name)

Designation/Specialization

(Name of Clinic/Hospital)

Sample #1 for Thank You Letter for Patient Referral

Sample 2

Writing a thank you letter for patient referral to an old patient

Dear (Name),

I received the patient you referred to me, and would like to take this opportunity to thank you for doing the same. I am grateful you thought of me when you heard of the patient. Thank you for showing your confidence in me and my abilities.

I would like to let you know that I am thankful for your referral, and hope that you’ll think of me again should you come across someone needing my services.

Yours Truly,

Dr. (Your Name)

Designation/ Specialization

(Name of Clinic/Hospital)

Sample #2 for Thank You Letter for Patient Referral

Sample 3

Writing a thank you letter for patient referral to a friend or family member who recommended you:

Dear (Name),

I would like to thank you for recommending my services to someone you know, and am grateful for your referral. I am thankful that you expressed confidence in my abilities, and thought that I could help the patient your referred.

Please continue to remember me should you need to refer a patient in the future as well. Through this opportunity, I would like to thank you for referring me, and I hope you refer me in the future as well.

Yours Truly

Dr. (Your Name)

Designation/Specialization

(Name of Clinic/Hospital)

Sample #3 for Thank You Letter for Patient Referral

Sample 4

Writing a thank you letter for patient referral to an acquaintance:

Dear (Name),

I would like to thank you for taking the time to recommend my services to a patient. I am grateful that you expressed confidence in my abilities, and thought that I could help the patient.

I hope that you think of me in the future as well, should you encounter someone who requires my services. Thank you for referring me.

Yours Truly,

Dr. (Your Name)

Designation/Specialization

(Name of Clinic/Hospital)

Sample #4 for Thank You Letter for Patient Referral

Sample 5

Writing a general thank you letter for patient referral:

Dear (Name)/(Dr. Name)

Designation/Specialization (if applicable)

Name of Clinic/Hospital (if applicable)

I would like to thank you for referring a patient to me recently, by the name of ______. I am grateful that you expressed confidence in my ability to care for them. I also hope that you continue to refer patients to me in the future as well.

Thank you for referring patient _____, and please think of me should you encounter someone who needs my services again.

Yours Truly,

Dr. (Your Name)

Designation/Specialization

(Name of Clinic/Hospital)

Sample #5 for Thank You Letter for Patient Referral

Conclusion

Use this guide to craft the perfect thank you letter for patient referrals.

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