A lot of charity schools thrive on donations. Even private schools and aided schools receive donations from a number of generous people out there in the world. If you own a school then you must be aware about the value of the donations that your school receives. However, what is important to note here is that you should never forget to thank your donors. Donors are the generous people who donate anything for the betterment of your school. They deserve to be thanked for their contributions.
We might verbally thank our donors but verbal thank yous do not have a very deep impact. Another great idea that can be used to thank your donors is through well- written thank you letters. These thank you letters are effective in expressing your gratitude towards the donors. Writing thank you letters can also help you form a long lasting relationship with the donors and might also help you receive such donations in the future too.
To help you write a thank you note that can be effective in showing your gratefulness towards the donor, we have prepared a guide. This guide will take you through what a thank you note for donation is, when do we need it and how to write it. Our expert tips for writing a thank you letter for donation will help you excel in writing these letters. To help you further, we have also curated 6 templates for this letter.
What is a Thank You Letter for Donation to School?
A letter of thanks for donation to school is a sincere letter written to the donor for their generous donation to the school. It is a letter of gratitude and appreciation for the donor. This letter is also used to inform the donor about the reasons for which the donation will be used for. It acts as an acknowledgement for the donation. It is a great way for the school to show appreciation and recognition towards the donors.
This is a formal thank you letter written formally to the donors. As the school management shares a formal relationship with the donors, it should always write formal letters. This will also show your professionalism and reflect your graceful attitude. This is not a generic letter sent to everyone but it is a specific letter written for each donor. As the sum donated by each donor can be used for different purposes, this letter should be written personally to each of them.
It can be a handwritten letter or a typed thank you note. The mode of the letter will depend on the medium you are sending it through. If you are sending the letter through post or giving it to the recipient yourself, then you can consider a handwritten letter. However, if you are sending the letter through an electronic medium, then you only have an option of typing it and sending it through email.
When is a Thank You Letter for Donation to School Required?
A good time to write this letter is as soon as you receive the donation. It is always better to send thank you notes sooner than later. Sending this letter soon has many benefits. It will make the donor feel acknowledged and also has greater chances of being noticed and appreciated by the donor.
This letter can be written to any person making donations to school. This can be to a NGO, a businessman, any society, company or anyone else. This letter is basically required whenever a school receives a donation from someone.
Tips for Writing an Effective Thank You Letter for Donation to School
Let us now learn how to write an effective thank you note for donation to school. Some tricks that will be helpful in writing this letter are listed below:
Make sure to follow the correct format while writing this letter. A sample format is given below for your reference.
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Donation to _____ School (Write the name of the school)
Dear ______ (Name of the Recipient)
(Body of the Letter)
Sincerely,
(Signature)
Sender’s Full Name
- This letter should be accurate and crisp. Write only what is needed and do not talk about unnecessary things. Make sure the details about the recipient are correct.
- Mention where the donations will be used and what for. This will let the donor visualize the effect of their donations.
- Express your gratitude towards the recipient of the letter and use heartwarming words.
- Do not give a generic letter to your donors. Give a personal touch to your letter by talking about their donations and how they helped you.
- Sign the letter in your name and use an appropriate ending note like ‘ Sincerely’.
Sample Thank You Letter for Donation to School
To help you with writing a thank you note to the donor, we have curated some sample letters. Below are 6 sample templates that can be used exactly or can be easily modified to suit your needs. Read ahead to know more about writing this thank you letter.
Sample 1- Thank You Note for Donation to School
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Donation to _____ School (Write the name of the school)
Dear ______ (Name of the Recipient)
On behalf of ABC school, I am writing this note to thank you for your contribution towards the development of our school. We are grateful to you for your donation of XXXX (Write the donation amount) for the development of a new building.
Our school provides education to specially abled students coming from low income groups. Till last year, we had 100 students enrolled in our school but this year we got 50 new students in our school. Due to shortage of funds, we were unable to build classrooms and other required infracture. Now with your help and contribution we can make 2 new classrooms. Your donation will go towards the construction of the classrooms, setting up smart classes and other infrastructure.
We are thankful to all the members of your society who have made contributions towards the development of our school. Your act of kindness will help to brighten the future of these children. Once again, thank you so much. We are glad to be associated with you.
Sincerely,
(Signature)
Sender’s Full Name
Sample 2- Thank You Letter for Donation to School
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Donation to _____ School (Write the name of the school)
Dear ______ (Name of the Recipient)
I would like to thank you for the donation made by your company towards the building of the school for blind children. Your contribution will create a huge difference in the lives of these children.
I am so grateful for your kind action. Due to the lack of schools for blind students, hundreds of students don’t get basic education. Now with your kind help and with help of other donors, we will soon build a new school for blind students. The layout of the school is ready and the construction work will start from 21st October. Within a few months, we will be able to witness a grand school for blind students.
Thanks once again to your company for the contribution and support. Thank you for considering our trust for your CSR donations.
Sincerely,
(Signature)
Sender’s Full Name
Sample 3- Thank You Note for Donation to School
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Donation to _____ School (Write the name of the school)
Dear ______ (Name of the Recipient)
Thank you for supporting education and bearing expenses for five orphaned children. Donors like you help us to provide education to these students and make them educated. We hope everyone is as kind as you. If others also make such generous donations, all orphan kids will be able to get access to education opportunities.
Our school is thankful towards you for your generous act of supporting and building the future of these orphans. On behalf of my school management, I would like to thank you for your donation. You will be getting the best wishes of those five kids too.
Thank you once again for your kind support and help.
Sincerely,
(Signature)
Sender’s Full Name
Sample 4- Thank You Letter for Donation to School
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Donation to _____ School (Write the name of the school)
Dear ______ (Name of the Recipient)
On behalf of the management of our school I would like to thank you for your contribution towards the setting up of smart classes in our school. It is because of your initiative that the young students of our school can learn from smart classes. They can now experience the modern digital way of learning.
We are indeed thankful and grateful to you for your support towards the development of our school. Due to lack of funds, the children of the school were still learning through the old setups. However, due to your generous donation of projectors, we can now install smart classes in all rooms. The children of the school will remember your contribution.
We will be hosting a small event to honour your contribution on 21st October, Monday. We would like to grace the vent with your presence. Looking forward to seeing you at the event.
Sincerely,
(Signature)
Sender’s Full Name
Sample 5- Thank You Note for Donation to School
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Donation to _____ School (Write the name of the school)
Dear ______ (Name of the Recipient)
On behalf of XYZ school, I would like to extend my gratitude towards your kind donation for our development of the school laboratory and library.
Thank you for your generous donation. The aid provided by you will help us to build better infrastructure and install new equipment in the laboratories. We will also be making an addition to the collection of books in our school library.
Again, I would like to appreciate you for your kind contribution and support. I would like to extend my sincere thanks to you.
Sincerely,
(Signature)
Sender’s Full Name
Sample 6- Thank You Letter for Donation to School
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Donation to _____ School (Write the name of the school)
Dear ______ (Name of the Recipient)
We would like to thank you for your generous donation towards our school fund. Our school will be using the donation made by your NGO to replace the old blackboards in all classrooms with the new whiteboards. As we all are aware of the harmful consequences of chalk dust, we have been wanting to make this replacement since long. With your valuable donation now we can upgrade our traditional setup with modern facilities.
On this Teacher’s Day, we are having a small celebration and we would like to invite you to join us on this occasion. Being a donor for the last five years, we are truly grateful to your NGO for the continuous support.
Again, we would like to thank you for your efforts and love for the children of our school.
Sincerely,
(Signature)
Sender’s Full Name
