There are a number of people whose work goes unnoticed. They might just be doing their job but we should also know that without them our life wouldn’t be as easy as it is. Acknowledging their work and thanking them for it is a great practice. One such job that is extremely necessary for our daily life is the work of cleaning staff. The cleaning staff makes sure that your place is clean and properly managed. By doing their task, they ensure that your place is maintained and is hygienic. However, they don’t expect a gratitude note in return for their services, but giving it will only show your kindness and warmth towards them.
Appreciating our staff for their jobs should be a practice we all should adopt. An unexpected thank you note from your side might make the day for your cleaning staff. This gesture will surely be appreciated by them and will also help in making your relationship with them better. This letter will also let them know that you are aware about their work and appreciate it. Through this letter, you can also thank them for going the extra mile and making your life more sorted and easier.
If you are wondering how to write a thank you letter to cleaning staff, you are at the right place. In this article, we will guide you on how to frame this letter perfectly. We will start by discussing what a thank you note to cleaning staff is, when it is needed and then move on to the writing tips. Let’s dive into learning more about it!
What is a Thank You Letter to Cleaning Staff?
A thank you letter to cleaning staff is a gratitude note meant to show thankfulness towards the cleaning staff for completing their job. You can write this letter to appreciate them doing their work well. This is a letter written to show gratitude towards those whom we often forget. It is aimed at telling them how they make our lives easier and contribute to it in unnoticed ways. Through this letter, you can tell them that you count on them and appreciate their hard work.
Along with this thank you note, you can also send a tip to the cleaning staff to help them. Sending a tip is an appreciative move as it will be helpful to the staff and also show them that you appreciate their hard work. It will also encourage the cleaning staff to work better and harder.
To make this letter more meaningful, you should consider handwriting it. Handwritten letters take time and reflect the efforts made by the sender. They show that you have truly made efforts to show your gratitude. They are much better and more meaningful than the copy- pasted templates sent as messages online.
When is a Thank You Letter to Cleaning Staff Needed?
There is no specific time to write a thank you letter to cleaning staff. You can write it at any moment when you feel like showing gratitude towards your cleaning staff. However, it can be written on various occasions and to different cleaning staff. Some of the cases in which you can write this letter are given below:
- If you are a hotel manager, you can write this letter to thank the cleaning staff at your hotel.
- As a visitor of a hotel, you can thank the cleaning staff or the housekeeping service through this letter.
- You can write this letter to thank the staff responsible for cleaning your home.
- You can also write a thank you letter to cleaning staff at your office to thank them for keeping your office clean.
- If you have a school, you can thank the cleaning staff of your school by writing this letter.
- You can write this letter to the cleaning staff of your society to thank them for keeping your society clean and tidy.
- The head of the cleaning operations can also write this letter to their staff members.
There are many more instances in which you can write this letter. However, the main gist of when this letter is needed is whenever you want to thank your staff for providing their services and keeping your place clean. Let us now move on to the next section which will cover some tips and helpful tricks for writing a thank you letter to cleaning staff.
Tips for Writing an Effective Thank You Letter to Cleaning Staff
A thank you letter to cleaning staff is like any other thank you note that you may write to express your gratitude. Writing this letter is very easy if you follow a few tips. Let us look at some helpful tips for writing this letter.
- The first thing to take care of while writing this letter is its format. The format of the letter basically depends on the relationship you share with the recipient. As we usually share a formal relationship with our cleaning staff, we should consider writing this letter using a formal letter format. A sample format that you can use is given below:
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Note
Dear ______ (Name of the Recipient)
(Body of the Letter)
Sincerely,
(Signature)
Sender’s Full Name
- While writing the letter, make sure that you write the correct details of the recipient.
- The subject line of the letter should denote the purpose of the letter clearly. You can write anything specific like ‘Thank you for Cleaning ____’, ‘Thanks for Keeping my Home Clean’, etc.
- You should address your cleaning staff with love and respect. You may choose to address them by their name like ‘Mr/ Ms _____’ or you may choose to write ‘Dear ____’.
- Start the letter by expressing your thanks towards the recipient, that is, the cleaning staff. You should try to talk about what you are thanking them for. Be specific but elaborate on the main aspect of the letter.
- Try to tell them how their services have been helpful to you. Also mention how they have helped you and have eased your task.
- Keep your letter short and brief.
- You can also accompany your letter with a token of appreciation like a tip.
- End the letter by thanking them again and sign off the letter with love and gratitude.
These tips can be very helpful in writing thanks notes to the cleaning staff in an effective manner. Next, we have some sample templates for this letter. These templates can be used in ready form and can also be edited easily. Let us have a look at them.
Sample Thank You Letter to Cleaning Staff
Given below are 5 samples of letters to cleaning staff. You can choose any of these to send to your cleaning staff.
Sample 1- Thank You Letter to Cleaning Staff at Hotel
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Note
Dear ______ (Name of the Recipient)
I am writing this letter to thank you for your services in Room ___ of the hotel. I have been staying in the room for 3 days and I appreciate you for maintaining and cleaning the room properly. You may think that nobody notices your work but that is not true. I had a wonderful time during my stay and enjoyed being there as I knew that everything would be clean and orderly.
I appreciate the staff for their services and contribution in maintaining the room. As a token of appreciation, I am leaving a tip of ____ along with this letter. Please accept this tip. Thank you, once again for your services.
Sincerely,
(Signature)
Sender’s Full Name
Sample 2- Thank You Letter to Cleaning Staff at Office
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Note
Dear ______ (Name of the Recipient)
Through this letter, I would like to extend my sincere thanks to you for maintaining a hygienic environment in our office. It is due to your sincere efforts that our office premises remain clean and tidy. Thank you for always making sure that the premises are up to mark. Your work deserves appreciation.
Thank you again for being so efficient and doing an excellent job. Your positive attitude towards your work and the office is commendable. I appreciate and thank you for the same.
Sincerely,
(Signature)
Sender’s Full Name
Sample 3- Thank You Letter to Cleaning Staff at Home
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Note
Dear ______ (Name of the Recipient)
I am writing this letter to let you know that you are doing a great job. You have taken your work seriously and I appreciate you for giving your 100% to your job. Thank you for managing the cleaning services at my home and maintaining it properly. You have always tried to maintain a hygienic environment at my place and your efforts at keeping the house clean are really impressive. You have my utmost respect for the work you do.
Lastly, I would like to inform you that I am willing to increase your pay to ____ (Write the Revised Pay). I hope this helps you in some way. Looking forward to seeing you tomorrow morning. Take care.
Sincerely,
(Signature)
Sender’s Full Name
Sample 4- Thank You Letter to Cleaning Staff by Manager
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Note
Dear ______ (Name of the Recipient)
Through this letter, I would like to thank you for your consistent efforts towards our cleaning company. Your work is commendable and deserves to be appreciated. I am grateful to have been associated with you through the cleaning service. I look up to you for taking your jobs seriously and giving your 100% to it. I appreciate your dedication dn mindfulness towards your job.
The way you try to maintain cleanliness and a hygienic environment is really impressive. The use of masks and gloves while working is also commendable. I appreciate you for completing your task and taking all the necessary precautions. You have been on time everyday since you joined the services. I appreciate you for being punctual and honest towards your job. Your services are of help to everyone in the neighborhood. Always continue your work like this and keep providing your good services. Wishing you good luck! Take care.
Sincerely,
(Signature)
Sender’s Full Name
Sample 5- Thank You Letter to Cleaning Staff in Society
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Note
Dear ______ (Name of the Recipient)
With this letter, I would like to thank you for managing the cleaning work in our society. It is because of your sincere efforts that the environment of our society is so clean and tidy. From the buildings to the society compounds, all the places are clean and well maintained. I appreciate the efforts you make to maintain a hygienic environment in our society.
Even after the festivities of last week, the compound was well clean today morning. I know that it takes a lot of effort and hard work to clean the mess after an event and festival. Your work deserves appreciation and I along with all the other society members want to appreciate you for your services. We appreciate your dedication towards your job. Keep working hard towards your job and providing four our environment and surroundings.
As a token of appreciation, I am sending a tip of _____ (Write the amount) for you. If you want any help in future, feel free to contact me at ______ (Write the contact number).
Sincerely,
(Signature)
Sender’s Full Name
