Have you been recently promoted? Or did you get a pay rise for your extraordinary work at your company? Whether you get a promotion or a pay rise, the one thing you must not forget to do is, express your gratitude to those people who helped and recognized your talent. Showing gratitude to them will make them feel happy.
When expressing your gratitude, the one person that you must keep in mind is your immediate manager or supervisor. They are the people who are instrumental and directly involved in awarding you with a promotion or a pay rise. Apart from these people, you should also thank those seniors or colleagues who have supported you and played a key role in your career advancement. In short, express your appreciation to all those people who have played a key role in your success and helped you in achieving a pay rise or promotion.
One of the ideal ways of expressing your gratitude is by writing a thank-you letter. In this article, we will explain what a thank-you letter is, and how to write thank you letter for promotion or pay rise. We will also tell you when is the perfect time to write one and provide a few examples of writing thank you letters for promotions or pay rise.
That brings us to the first question: what is a thank-you letter?
What Is Thank You Letter For Promotion Or Pay Rise?
Getting a promotion comes with huge perks, be it an increment in the salary, a coveted title, or advancement in the career. It does make sense to send a thank-you letter to all those individuals who had made this possible. You can send a thank-you letter to your manager, mentor, colleagues, or anyone who was directly involved in getting you a promotion or a pay raise.
A thank-you letter is a way of expressing your gratitude towards those people who found you worthy of awarding promotion or a pay rise. It shows that you have taken the time and effort to craft a beautiful handwritten note which in today’s world is rare. It also shows how kind and sincere you are. Although this is a small act, the thank-you letter will have a positive impact on your supervisors.
In fact, getting appreciation letters will make anyone in the management role feel good because these letters recognize their contribution to your recent success. These letters highlight their continuous support throughout your career and thank them for their involvement in achieving this milestone. By doing this small act, your supervisors will most likely remember you for any future promotions.
This brings us to the next question, when is the best time to write a thank-you letter.
When Is The Best Time To Write A Thank-You Letter To Your Supervisors?
After getting a promotion or a pay rise, you will be elated with the achievement. Of course, you deserve a big congratulation for what you have achieved and certainly, you need to celebrate this momentous occasion. However, while you are celebrating, remember not to delay writing a thank-you letter. In the excitement, there are chances that people tend to delay important work or totally forget them.
If you delay sending a thank-you letter to your boss or anyone involved in your success, the impact that it has to create gets subdued. So, the ideal time of sending a thank-you letter should be one to two days after you receive your promotion or a pay rise. Sending the letter immediately will show genuine gratitude for the promotion that will put a big smile on the recipient.
Now, let us see the tips on writing a thank-you letter for promotion or pay rise.
How To Write Thank You Letter For Promotion Or Pay Rise
Before writing a thank-you letter, you need to know the format of writing one. Below is a format that you can use when crafting one of your own.
Start The Letter With A Greeting
A good way of starting a thank-you letter is by greeting your recipient. Start the letter by using words like “Dear” or “Respected”. Also, add Mr, Ms, or Mrs after these words.
Let The Recipient Know The Reason Behind Your Letter
Why are you writing a thank-you letter? State the reason. Here your reason would be thanking your boss or other people for the promotion or a pay rise. At the beginning of the letter, state the reason first and then proceed with other important aspects of writing a thank-you letter.
Express Your Gratitude For What They Did For You
Express your appreciation by writing a few sentences about how the recipient got involved in helping you achieve this milestone. Write these sentences in an enthusiastic tone.
Personalize Your Letter
Include some instances where the recipient has helped you in achieving this milestone. It could be going out of their way to recommend you for promotion or helping you in enhancing your skills which helped you get that promotion. It could also be advocating for you, for a pay raise. Whatever be the instances, including them will certainly personalize the letter. Doing so will distinguish your letter from the generic ones.
Assure The Recipient That You Will Continue The Good Work
Assuring your manager or a senior leader that you will continue to do good work to the best of your abilities. You should tell the recipient that you won’t disappoint them with your new position and carry the best work forward with more zeal and enthusiasm. This will build the recipient’s trust in you and your abilities.
Again Thank The Recipient For The Promotion Or Pay Rise
When concluding your letter, the best way of doing it would be again thanking the recipient for the help that he/she has given to you.
End The Letter With A Signature
Close the letter by including your signature. At the end of the letter, include words like “Yours sincerely” or “Respectfully” with your name. Doing so will let the recipient know the details of the sender.
There you go. This is how you format a thank-you letter. To write an effective letter follow the points below:
- Send the letter within the time
As mentioned above, timing is everything. Sending the letter in one or two days after receiving the promotion or a raise is the ideal way of acknowledging the contribution of the recipient.
- Keep it short and to the point
Writing long letters won’t be effective. Long letters will make the whole message confusing. So, keep the message short and concise.
- Keep the tone of the letter professional
As you write the letter to your upper management, having a professional tone is required. It shows respect and maturity. Avoid using an informal tone that will put the recipient in an uncomfortable position.
- Avoid grammatical mistakes
Make sure to check the spelling and grammar. Neglecting them will make the letter unprofessional. So, it is ideal to read the letter again to avoid such mistakes.
That said, let us now see some examples to write thank-you letters.
5 Examples On How To Write Thank You Letter For Promotion Or Pay Rise
Example 1:
Date: DD/MM/YY
Recipient’s Job Designation:
Recipient’s Company Or Organization Name:
Subject: Thank you for the promotion
Dear [Mr./Ms./Mrs.] [Name Of The Recipient],
Thank you for the promotion to the role of senior manager and for supporting me throughout my career. I am grateful to you for recognizing my hard work and skills which made me eligible for this new role. I am eagerly looking forward to beginning to work in the new position.
Your guidance on how to handle difficult situations has made me resilient. Throughout my career, you helped me hone my skills that significantly contributed to the development of my career. I also sincerely appreciate the time you took to advocate my candidacy for the promotion. Thank you for that.
I promise you that I will work even harder and see that I don’t disappoint you. Once again, thank you for the promotion to the role of a senior manager. It wouldn’t have been possible without you.
Sincerely,
[Your First Name] [Your Last Name]
Signature
Example 2:
Date: DD/MM/YY
Recipient’s Job Designation:
Recipient’s Company Or Organization Name:
Subject: Thank you for a pay rise
Respected [Mr./Ms./Mrs.] [Name Of The Recipient],
I sincerely thank you from the bottom of my heart for considering me eligible for a pay rise. I am aware that at this point of the year, it is rare to see a rise in pay for employees. But you have considered me for it, that makes me feel special. I also feel elated that you have recognized my work. Thank you for that.
I have learned a lot under your leadership and you have pushed me to work harder every time. Your backing and my grit to succeed have helped me earn such a reward. I will continue to work on honing my skills and also promise to work hard to keep your trust in me. Again, thank you for recognizing my work and rewarding me with a pay rise.
Sincerely,
[Your First Name] [Your Last Name]
Signature
Example 3:
Date: DD/MM/YY
Recipient’s Job Designation:
Recipient’s Company Or Organization Name:
Subject: Expressing my gratitude for promotion
Dear [Mr./Ms./Mrs.] [Name Of The Recipient],
Thank you for recognizing my hard work and rewarding me with a promotion. I believe that achieving this milestone couldn’t be possible without your constant backing and support. The knowledge that you have imparted to me truly helped me in advancing my career. Particularly, your feedback helped me better my skills which I think made me eligible for this promotion.
I promise you that I will never disappoint you and keep honing my skills for much better opportunities. Thank you, again, for considering me worthy of the promotion.
Sincerely,
[Your First Name] [Your Last Name]
Signature
Example 4:
Date: DD/MM/YY
Recipient’s Job Designation:
Recipient’s Company Or Organization Name:
Subject: Thank you for raising my pay scale
Dear [Mr./Ms./Mrs.] [Name Of The Recipient],
Thank you for advocating for raising my pay scale. This reward surely makes me work even harder. I also appreciate you for thoroughly following up with the upper management regarding my salary. Under your guidance you made me achieve the targets that made me suitable for the hike in my salary.
I am blessed to work under such a leadership where persons like you take care of their staff. I will continue to provide good work in the future and hope to have your constant support in the future as well. Again, thank you for the monetary gain.
Respectfully,
[Your First Name] [Your Last Name]
Signature
Example 5:
Date: DD/MM/YY
Recipient’s Job Designation:
Recipient’s Company Or Organization Name:
Subject: Thank you for the promotion
Dear [Mr./Ms./Mrs.] [Name Of The Recipient],
I am writing this letter to thank you for the recent promotion. This company has given me a lot of opportunities, and I am sincerely grateful to the company. You have constantly backed my abilities and this wouldn’t have been possible without your role in my professional development. Your feedback was particularly instrumental in my development. Thank you for all that you have done for me.
I look forward to future responsibilities and challenges that come with this promotion. Again, I sincerely thank you for the promotion.
Respectfully,
[Your First Name] [Your Last Name]
Signature
To Sum Up
If you have recently been promoted or got an increment in your salary, it is important to appreciate the people who have helped you achieve this milestone. Doing so will put a smile on their faces and most importantly they will keep you in mind for any other such promotions in the future.
The ideal way of expressing your gratitude towards your boss or anyone who helped you in achieving your milestone is by writing a handwritten thank-you letter. A thank-you letter is a way of expressing gratitude for someone who has done a favor for you.
Writing a handwritten letter will show the recipient that you have taken the time and effort to write the letter. It also tells the care, and respect you have for the recipient. In this article, we have explained how to write thank you letter for promotion or pay rise with examples. Follow them to create your own personalized thank-you letters.
