The COVID- 19 pandemic has been one of the most stressful times for everyone. Though most places have started functioning like before, we need to remember that the pandemic is still not over. Keeping a track of our work assignments while struggling through the pandemic is not an easy task. With most offices working remotely, it is even more tough for employees to manage work. However, all the employees try to give their best to work even during these tough times. It is more important than ever to show your appreciation towards the employees in these testing times. They also deserve to be thanked for their continuous support and contribution towards the company.
A good way of appreciating and thanking the employees during the pandemic is by writing a thank you letter to them. This thank you letter can be effective in making the employees feel valued and appreciated. This letter can also be helpful in motivating them to do better and achieve the heights of success. This can help ease anxiety and be a positive sign for them to do their best.
In this article, we will guide you on how to write a thank you letter to employees during pandemic perfectly.
What is a Thank You Letter to Employees During Pandemic?
A thank you letter to employees during pandemic is a gratitude note written with a purpose to thank the employees for giving their best. It is a motivational letter written with the dual purpose of thanking the employees and motivating them to keep working hard. This letter is useful as it helps in making the employees feel connected to the organization and those at the head positions. It will also help ease anxiety caused due to the pandemic and can be effective in relieving stress. An appreciation and thank you note for the time and hard work is the best gift a manager can give to the employees.
This is a formal yet personal letter written to each employee. You may choose to send customized notes to each employee or pick a standard note to send to all employees. Sending this note is easy regardless of the distance or location differences. If sending it physically is not possible, you can always choose sending it as an email.
When is a Thank You Letter to Employees During Pandemic Needed?
A thank you letter to employees during pandemic is a specific letter that can come handy whenever you feel like thanking your employees. It can be written in the various situations as well:
- When you want to thank the employees for a specific project completed during the pandemic, you can write this letter to them.
- If you feel like thanking the employees for contributing to the company while working remotely, you should consider writing a thanks letter.
- You can write this letter to thank the employees for working remotely and inform them about reopening of the office physically.
- This letter can also be written when you want to show appreciation towards the employees for their time and hard work during the pandemic.
- Through this letter, you can show gratitude towards your employees and thank them for working for your company during the pandemic.
In easy words, a thank you letter to employees during pandemic can be written whenever the employers feel like showing gratitude towards the employees.
As we have gone through what this letter is and when it is needed, let us now move onto the next section. Here, we will cover some specific tips on how to write this letter.
How to Write a Thank You Letter to Employees During Pandemic?
Writing a thank you letter to employees is not a very difficult task. All you need to do to write a good letter is follow the tips given below. We have prepared a step by step guide for you to help write an effective letter easily and quickly. Let’s get started!
- Starting from the first things first, let us learn about the format of this letter. As it is written by an employer to an employee in a formal setting, it should be written using the format of a formal letter. A sample format that you can use for writing this letter is given below.
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Note
Dear ______ (Name of the Recipient)
(Body of the Letter)
Sincerely,
(Signature)
Sender’s Full Name
- The next thing to pay attention to is the subject line of the letter. You must ensure that you write a crisp and concise subject line and this is the most important part of your letter. The first thing that the recipient will look at is the subject line of the letter. It should clearly denote what your letter is about and the purpose of writing the letter.
- Next is the salutation of the letter. You should address the recipient with a respectful salutation. You may use ‘Dear _____’ or you may write ‘Mr/ Ms’ to address the recipient of this letter.
- Coming to the body of the letter, firstly you should start with thanking the recipient.
- You can show your gratefulness towards them for the work they do to serve your company.
- You should remember to keep this letter short and brief as shorter letters are assumed to be more effective.
- You should thank them for any specific thing that you may like. Also, use this letter to appreciate them for the time and efforts they invest for the company.
- Write the letter in a positive and heartwarming tone to show them that you are truly grateful.
- Do not write any negative aspects in this letter as it may bring the tone of the letter down and make it lose its meaning.
- If you are writing this letter to inform the employees about reopening of the office, you can mention that in the next line. You can also write how excited you are to have all the employees back to the office.
- Keep the letter limited to 2- 3 paragraphs only as this is the ideal length of a formal letter.
- Before signing off, thank the recipient once again.
- Sign off with a warm and respectful ending note. Some examples of ending notes are given below.
- Thanks and Regards
- Thank You
- Sincerely
- Regards
- Respectfully
Writing a thank you letter is a small yet effective gesture. You must consider writing it if you too want to show your appreciation towards those who help your company achieve heights of success.
Sample Thank You Letter to Employees During Pandemic
A few samples of this thanks letter that can be written to the employees are listed below. You can use our ready to use templates to send them to the employees. These are letters written with perfection and will help ease the letter writing task for you.
Sample 1- Thank You Letter to Employees During Pandemic
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Note for ____ Project
Dear ______ (Name of the Recipient)
I hope you and your family are doing well. I am writing this letter to thank you for your contribution towards the ______ Project (Write the Name of the Project). Taking up this project was a big deal for our company due to the prevailing pandemic. Managing a project as big as ______ remotely is a very big task. We appreciate you for handling all the operations related to the project well and delegating all the related tasks properly. It was an enormous task but went smoothly because of your hard work. Your work is commendable and we want to thank you for your contribution.
Thank you for your contribution towards making all our projects successful and being associated with us even during the pandemic. I wish you good luck and good health. Stay indoors and stay safe. Once again, thank you so much for working for our company.
Sincerely,
(Signature)
Sender’s Full Name
Sample 2- Thank You Letter to Employees During Pandemic
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Note for Working Remotely
Dear ______ (Name of the Recipient)
Through this letter, we at the _____ Firm (Name of Firm) would like to extend our sincere thanks to you for working remotely and completing all the tasks on time. We appreciate you for taking up all the tasks promptly and completing them on time. We are all aware about the difficulties that the pandemic has put us through. You have been strong enough during this time and have not let your work get affected. We appreciate you for the same.
Working remotely is not easy but you have made sure that all the work gets completed on time. You have also managed the team well and delivered all projects well. Thank you for not letting the pandemic come into your way and always leading our company on the path of success. We are grateful for your support.
Sincerely,
(Signature)
Sender’s Full Name
Sample 3- Thank You Letter to Employees During Pandemic
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Note
Dear ______ (Name of the Recipient)
With this letter, I would like to thank you for your support towards our company. You have been an asset to us and your efforts in delivering all the projects timely are commendable. I appreciate you for all the efforts you have made while working remotely. I would also like to inform you that as the lockdown restrictions have been eased, we are reopening our office premises. The office timings will be the same _____ (Mention office timings). However, you will be supposed to come to the office on alternate days and work from home on other days.
The days allotted to you for coming to the office are Monday, Wednesday and Friday. Hoping to see you soon at the office.
Sincerely,
(Signature)
Sender’s Full Name
Sample 4- Thank You Letter to Employees During Pandemic
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Note
Dear ______ (Name of the Recipient)
We want to thank you for being associated with our company during these tough times. The pandemic has been challenging for everyone but you have not let your strength get shattered. Thank you for working for us and for contributing to the company with your ideas and work.
We appreciate your contribution towards the _____ Company (Write the name of the company). As a token of appreciation, we are sending a _____ Coupon worth _____ (Mention the details of the gift). We hope you like this small gift from us. Stay safe and stay healthy.
Sincerely,
(Signature)
Sender’s Full Name
Sample 5- Thank You Letter to Employees During Pandemic
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Note
Dear ______ (Name of the Recipient)
Through this letter, we would like to thank you for your time and hard work. We appreciate your work and are grateful for your association with us. Thank you for choosing to be a part of the _____ family during this pandemic. Having a motivated employee like you is our privilege and we appreciate you for giving your best.
To help you and your family during these tough times, we are sending a small gift. We have attached a ____ Voucher worth _____ (Mention the details of the gift). We hope this small token of appreciation from us will be helpful to you. We hope things get better soon and we get to meet in the office premises soon. Until then, stay healthy and safe!
Sincerely,
(Signature)
Sender’s Full Name
