There might be many occasions where a teacher has received gifts or thank-you letters from parents. Whether it is taking extra classes or helping students to improve their grades, occasions like these give an opportunity to the parents to express their gratitude to the teacher. Likewise, there are many occasions where a teacher might need to send a thank-you letter to a parent.
As you know, parents play a vital role in a child’s education. After school, they are the ones who take care of the children’s education, be it giving a helping hand to complete their homework or helping them to prepare for examinations. Although they are busy with their office work, they ensure to take some time off, from their busy schedule and invest time in their children’s education.
Apart from overseeing the child’s education, some parents also actively get themselves involved in school or college activities. Whether it is funding books to the school library or helping the administration in organizing a school or college event, parents get themselves involved in such activities. So as teachers, for such occasions, it would be a nice gesture if you could express your gratitude by sending a thank-you letter to the parents.
Sending thank-you letters to parents will certainly put a smile on their faces and most importantly encourage them to continue with the good work. In these letters, you can appreciate their efforts in keeping their children’s education on track. Also, if the parent has contributed to the school or college in some way, you can thank them for that. These letters also help in developing a closer relationship between the parent and the teacher.
In this article, we will give a brief explanation of what a thank you letter to parents from teacher is, and also explain how to write an effective thank-you letter to parents. In addition to this, we will also share some samples of thank-you letters written to the parents.
What Is A Thank-You Letter To Parents?
Typically, a thank-you letter is a letter written to express gratitude to a person for doing something special. For example, if a person has received a gift, then that person can send a thank-you letter appreciating the kind gesture. If a person has received an invitation to a conference, that person can also send a thank-you letter expressing his or her appreciation for the invitation.
In this case, a thank-you letter is written by a teacher to a parent to express gratitude. The teacher can express his or her gratitude to a parent for many reasons. For example, a thank-you letter can be written to parents to appreciate them for motivating their children to participate in debates, sports events, etc. Writing such a letter to the parents will not only make them happy but also encourage them to motivate their children to participate in future events as well.
Now, the question is when is the appropriate time to send a thank-you letter to a parent.
When Is The Ideal Time To Send A Thank-You Letter To A Parent?
The ideal time to send a thank-you letter varies, depending on the situation. Suppose the parent has put efforts into helping his or her child in their education, you can send a thank-you letter immediately after the academic year has been completed.
When it comes to occasions such as a parent helping a teacher in organizing a field trip or a parent funding a school event, the teacher should send the thank-you letter immediately. The letter should be sent after the event has occurred. Sending the letter immediately will be more fruitful than sending the letter late.
What Is The Ideal Medium To Send A Thank-You Letter
When picking the ideal medium, you have two options. One is sending a handwritten thank-you letter and the other way is by sending an email thank-you letter. Sending a handwritten letter will allow you to add a personal touch to the letter. However, sending an email to the parent is cost-effective and reaches the parent quickly when compared to a handwritten letter.
In this article, we will share samples of both handwritten and email thank-you letters.
Let us now learn some tips on how to craft a thank-you letter to parents.
How to Write Thank You Letter To Parents From Teacher
Below are some points that you can include while writing a thank-you letter.
Begin The Letter By Greeting The Parent
Start the letter by using proper salutation. Use words like “Dear” or “Respected”. Follow up these words by adding “Mr/Mrs” along with the parent’s name. Any letter starts with a proper salutation and without it, the letter is incomplete. Greeting the parent is the proper way of starting the thank-you letter.
Say Your Thanks
Begin the body of the letter by thanking the parent. Briefly describe the reasons for which you are thanking them. It could be the parent helping the child in their assignments or preparing the child for the exam. Whatever may be the reason, include the reason in the letter for which you are thanking the parents.
Add Additional Details If Any
You can add any additional details that you think are necessary to mention in the letter. For example, you can include specific details like how the parents helped their children in their studies. Did the parent help in giving a solution to a particular math problem or help the child learn a concept in Physics? By mentioning specific details, you will be able to personalize the letter. This will help in connecting with the parent at a deeper level.
Keep The Message Simple
See that you keep the message short, simple, and straightforward. Focus on those points that you think are relevant to include in the letter. Make sure to avoid writing a long letter which will make the letter complicated.
Write In A Friendly Tone
Write the message in a friendly tone. Craft the letter imagining you are writing the letter to someone who is close to you and accordingly use the appropriate words. But make sure not to sound too friendly.
Again Thank The Parent At The End
In the end, again make sure to reiterate your gratitude to the parent. Include the reason and thank the parent. Expressing your gratitude again will emphasize the fact that you have a deep appreciation for the parent.
Close The Letter By Including Your Name And Contact Details
After writing the body of the letter, end the letter by using words like “Regards” or “Yours truly”. Then, follow it up with your name and contact details like email address and contact number. If you are writing a handwritten letter, then you should also include your signature at the end.
Proofread The Thank-You Letter
It is a good practice to proofread the letter. Check if any spelling or grammar mistakes are there. Also, see if you have correctly spelled the names of parents. You should also check if you have entered the correct email id, and other such tiny details.
That said, let us now see some samples of thank you letter to parents from teacher.
5 Samples Of Thank You Letter To Parents From Teacher
The 5 samples below are a mix of handwritten and email thank-you letters.
Sample 1:
Below is an example of a handwritten thank-you letter.
[Sender’s Name]
[Sender’s Job Title]
[Sender’s School Name]
[Sender’s School Address]
[Date]
[Recipient’s Name]
[Recipient’s Address]
Dear [Mr.] [Name of the recipient],
How are you? I am William’s teacher. I am writing this letter to express my sincere gratitude to you and your wife for helping your child with his studies. William told me that you were very supportive of his education. In fact, whenever William had any doubts regarding solving mathematical problems, you were always available to guide your child. That is very caring of you.
With your support, the child has immensely improved in Math. The recently conducted exams show that William has improved his grades. Kudos for that. Apart from Math, your child has also performed very well in other subjects too. I can say that this was possible because you got involved in your child’s education. Again, I thank you for supporting William in his education.
Yours truly,
[Your Name]
[Email ID]
[Contact Number]
[Signature]
Sample 2:
The sample below is an example of an email thank-you letter.
To: [Recipient’s Email Address]
CC: [Your Email ID]
Subject: Thank You For Supporting The School Event
Respected [Mrs.] [Recipient’s Name],
How are you? I want to thank you for supporting the school’s annual event that was recently held. With your support, we could make the annual event grand. Helping us by introducing us to the premier event management company in the city, made our annual event spectacular. All the lights and stage accessories were up to the mark. In fact, many of the attendees appreciated the lighting of the stage.
I also want to take this opportunity to let you know your son is a bright child. He has done remarkably well in the class this year. Once again, I thank you for supporting our school event. I am proud of the fact that I have a student whose parents are so supportive. I hope that you continue to do so.
Regards,
[Your Name]
[Contact Number]
Sample 3 (Handwritten Letter):
[Sender’s Name]
[Sender’s Job Title]
[Sender’s School Name]
[Sender’s School Address]
[Date]
[Recipient’s Name]
[Recipient’s Address]
Dear [Mr.] [Name of the recipient],
I hope you are doing fine. I want to show my deep appreciation to you for helping us out on the recently concluded school field trip. You are aware of the fact that every field trip needs parent participation. Due to the last-minute unavailability of the other parent, you were asked to accompany us for the trip. Without any hesitation, you accepted the offer. Thank you for that.
During the whole trip, I could see that your daughter was very happy that you were with her on this trip. In fact, not only your daughter but all the other students were very happy with your presence. They especially loved the muffins that you made for them. Again I thank you for your help and especially for agreeing to participate in the field trip at short notice.
Yours truly,
[Your Name]
[Email ID]
[Contact Number]
[Signature]
Sample 4 (Email):
To: [Recipient’s Email Address]
CC: [Your Email ID]
Subject: Thank You For Attending The Teachers-Parents Meeting
Respected [Mr.] [Recipient’s Name],
I am writing this letter to thank you and your wife for attending the Parents-Teachers meeting held yesterday. I would like to say that it was a pleasure meeting you and your wife. This time the meeting was a great success because every child’s parents participated in the meeting. Thank you for your time.
I hope that our meeting was able to provide you with some insights into your child’s progress in the class. Although a bright student, your child needs to put a little more effort into some subjects that we have discussed in the meeting. A little more effort can immensely improve the grades that will boost your child’s confidence. I look forward to you and your wife attending the future meetings as well. Again thank you for attending the meeting and if you have any queries, please feel free to contact me.
Regards,
[Your Name]
[Contact Number]
Sample 5 (Email):
To: [Recipient’s Email Address]
CC: [Your Email ID]
Subject: Thank You For Attending Your Child’s Musical Event
Respected [Mrs.] [Recipient’s Name],
I am Shelly’s music teacher. I am grateful to you for being present at the event for supporting your child in her musical performance. Your presence there immensely boosted her confidence and you can see the result. She has performed extremely well and in the end, got a standing ovation. After the performance, she told me that she was elated to see you at the event.
I again thank you for attending the musical event and hope that you would continuously support her by attending events in the future as well.
Regards,
[Your Name]
[Contact Number]
To Sum Up
If you are looking to write thank you letter to parents, then this article will help you do exactly that. In this article, we have given a detailed explanation on how to write thank you letter to parents from teacher. We have also shared the samples of the same. Follow the samples to write a thank-you letter to a parent.
