Thank You Letter For After Interviews: How To, Templates & Examples

Thank You Letter For After Interviews

You completed the interview and are aware of the interviewer’s positive impact on you. Due to the huge number of your competitors, you cannot predict their favoritism. 

According to job interview statistics, more than 118 candidates applied for a single job. Out of all the competitors, statistics also showed that only 20% of the applicants are invited to an interview. 

If you have been given a chance to be interviewed, you should thank your interviewer. This article will show the key pointers of making a thank you letter for interview purposes. MailToSelf prepares guidelines and templates that you may equip.

What Is It?

An after-interview thank you letter is a simple letter in which you convey your appreciation to the organization for the interview. It allows you to express your enthusiasm for the position, clarify why you are a better match, and raise any concerns you may have overlooked. It is difficult to cover every possible scenario, but we have provided general guidelines on etiquette and writing, along with samples and templates for common use cases:

  • College
  • Nursing
  • Administrative Assistant
  • You are no longer interested in the position

When Is It Best To Send It?

It is preferable to write a thank you note while the interviewer still considers you. Ideally, the email should be sent as soon as possible and no later than 24 hours after the interview. 

Writing Guidelines

  1. Be precise and to the point. Your thank you letter should have a clear purpose of conveying gratitude for the opportunity.
  2. Maintain a professional tone. Excessive exclamation marks, slang, and emojis can all be avoided. Concentrate on writing succinctly and straightforwardly that reflects your understanding.
  3. A couple of compliments in your thank you letter is a perfect way to express your gratitude
  4. Recall the topics discussed in the interview. This way, the hiring manager or recruiter will be able to remember you. The hiring manager or recruiter must have met many candidates trying to fill the vacancy. You must ensure that you stand out.
  5. Try to remember the interview to the best of your ability. Think about the things you should have mentioned.
  6. Proofread before you send. In your thank-you note, typos and other errors will leave a bad impression.
  7. A respectful closing with good wishes and a professional signature should be included at the end of your message. You can also include questions or statements about the hiring process’s next steps and what you should expect. 

What If I Am Not Interested In The Position After The Interview? 

If you are not interested in the position anymore, you should still send a thank you letter to the hiring manager. It is a good gesture demonstrating that you respect the other person’s time and do not aim to disparage anyone’s participation in the application process. 

This is similar to a follow-up thank you letter written after an interview, but with the added intention of withdrawing your application and terminating the interview procedure. 

When Is It Required?

This type of letter is needed when you feel disinterested in the position after an interview. Some cases when you can write this letter are given below.

  • When you give an interview and feel like a certain job is not the right fit for you.
  • If you go for an interview for college admissions, you do not like the environment, and wish to drop your idea of going to college.
  • If you go for an interview for an internship but choose not to pursue it further.
  • If you are interviewing for a school teacher’s position, you should write this letter but feel like the school is not right for you. 

Writing Tips If You Are No Longer Interested In The Position After The Interview

  1. Starting from the format of the letter, you should write this letter using a formal letter format.
  2. The second thing to ensure while writing this letter is its tone. Write it politely and keep the tone very positive.
  3. Mention a straightforward subject line stating the purpose of writing this letter.
  4. Be very specific while writing this letter. Everything should be to the point and precise, from the subject line to the body.
  5. You should express your gratitude towards the interviewer and thank them for investing time in interviewing you. Inform them that you wish to withdraw your application as you are now uninterested in the profile.
  6. Respect the recipient’s time by keeping this letter short and crisp. Use simple words and easy language to write this letter.
  7. You can also inform the interviewer about the reason for your disinterest in the position in one or two lines. However, you should keep this part very short.
  8. Before signing off the letter, thank the interviewer again for the interview. 
  9. The last tip is to sign off respectfully. Some ensign notes you can use to sign off this letter are ‘Sincerely,’ ‘Regards,’ etc. 

Templates of a Thank You Letter For After An Interview

Template #1: Thank You Letter After College Interview


Your Address

Dear (Name of Interviewer)

Office of Admissions

College Address

Thank you for meeting with me and sharing information about the college. I had a great time exploring the campus. Thanks for sharing your experience, including filling me up on on-campus and off-campus housing options. I am especially interested in attending this institution because its philosophy department is known as one of the best in the country. I am especially excited about diversity programs and people. I hope to learn a lot about different cultures from the diversity of experiences available on campus. 

Thank you for making it all easy and explaining everything in detail. I appreciate your patience. Everyone was helpful. 

This college is highly recommended, and my resolve has strengthened after meeting you. I am hoping to meet you again when I join in the spring. Hope you have a great week/weekend.


(Your Name)

Template #2: Thank You Letter for After Nursing Interview

Dear Mr./Ms./Mrs. (insert name),

I greatly appreciate the opportunity to talk with you last afternoon (or the time of the interview) regarding the nursing staff position at (insert hospital). It was my pleasure talking to you about my experiences in the ER and pediatric divisions of the hospital. The conversation gave me great insight into what candidate your staff role desires.

Due to a lack of ER nurses, you emphasized during the interview that your ideal applicant would be ready to work some overtime. I am delighted to devote more time to patients, as I have done in the past at my former employment. I like my work and wouldn’t mind working a bit longer hours.

If this employment chance arises, I will use my communication abilities and meticulous attention to detail to help everyone I come into contact with in the workplace (insert hospital). As an established and experienced nurse, I can train newer nurses while maintaining consistent workload management (insert the previous workplace).

From my interaction with the nurses and staff at the hospital, it was evident that the work environment is very cordial, and I’d love to contribute to it.

I shall eagerly anticipate your reply. Please do not hesitate to approach me if you require any extra information.

Thank you for your time in reading this.

Warm Regards,

(sign your name)

(your name, as well as your credentials)

Template #3 

Dear Mr./Ms./Mrs. (insert name),

I wanted to express my gratitude to you for meeting with me this morning and discussing the open staff nurse job at (insert company/hospital). I loved hearing about the orthopedic wing renovations you’re doing and the many advantages they’ll bring to both your patients and your employees.

As I have worked in a cardiac wing similar to yours for several years, I believe I will fit the role like a glove. I also believe that my qualifications which we discussed in the interview, are very well suited for a cardiac wing like yours, which is equipped with similar instrumentation as my previous workplace. Coupled with that, my experience makes this a perfect job for me.

Our talk got me excited to work as a staff nurse at your hospital. I hope to hear back from you soon. In case you wish to gather any additional information from my end, please fell free to reach out to me any time.


[Your Name]

[Your Signature]

Template #4

Dear [Name of Interviewer],

I’m very grateful that you spoke with me at length yesterday regarding the nursing staff position. Based on our talk, [Hospital name] provides the energetic and hardworking environment I’m searching for.

I fully agreed when you mentioned how having someone who can offer an additional value and perspective to doctor-patient discussions is very important in your workforce. It’s an intriguing challenge, and I’ve been pondering it since our encounter. I’ve dealt with a lot of the same issues my previous institute dealt with in recent years, such as helping patients feel safer and more optimistic mentally. Prioritizing the standards of healthcare delivery has been a goal of mine. One of the ways I strive to achieve is through dilution of the medical conditions so that the patient can fully grasp the extent of their illness. This has been one of my most effective tactics for helping people overcome their fear of medical care.

I’m looking forward to use these tactics to create a hospitable and comfortable atmosphere at [Hospital name]. In case you need any additional details, you can reach out to me any time.

Sincerely yours,

[Your name here]

[Enter your email:] 

[Phone number]

Template #5

Dear Mr./Ms./Mrs. (insert name),


 I wish to convey my thanks to you for the time you spent last afternoon interviewing me along with (insert names of all the interviewers). It was a pleasure to meet you all, and I am glad for the chance to be assumed for a full-time nursing staff position with (insert company/hospital).

As we spoke yesterday, I have (insert time of experience) at (insert company/hospital name). I truly loved your cutting-edge facility and the high-quality care units you can provide for your patients. Having worked in various teaching hospitals, I understand and respect the possibility to engage with students.

I could sense that you genuinely care about your co-workers and patients. If chosen, I would particularly like to serve on one of the committees you had listed (mention other details from the interview).

As I continue my career as a nurse, I believe I would be an excellent fit for this role. I would relish the opportunity to collaborate with you on this job. Thank you very much for taking the time to read this and for considering my request. Please let me know if you need any additional information from my end.

I would like to hear from you as soon as possible.

Best Wishes & Regards

[Your name]

[Your Signature]

Template #6: Thank You Letter After Interview For Administrative Assistant Position

Dear Mr./Miss/Mrs. <Surname of the Hiring Manager/Recruiter>

Thank you for taking my interview <insert date of the interview> for the Administrative Assistant position. I truly enjoyed meeting with you and learning more about the position and <insert company name>.

The interview piqued my interest in the position and in working for such a dynamic organization. My experience, qualifications, and skill set meet the job requirements well. I am confident that I will be able to contribute to the company. My skills in <State your skills necessary for the job> would help the company realize its short-term and long-term goals.

I want to re-emphasize my enthusiasm for the Administrative Assistant role – it is the perfect opportunity I have been looking for. I hope to hear from you once the final decisions are made about this position. For any queries or additional information, please feel free to reach out to me at the phone number listed above.

Thank you so much for your time and interest.


(Candidate/your Signature)

(Candidate/your Full Name)

Template #7

Subject: Letter of Thanks from <Candidate/your Name> (Administrative Assistant)

Dear Mr./Miss/Mrs. <Surname of the Hiring Manager/Recruiter>

I wanted to reach out to thank you for taking the time to interview me <insert the date of the interview> about the Administrative Assistant Position at <insert name of the company>.

I truly enjoyed speaking with you and learning more about where the company is headed. I believe you have a very exciting year to look forward to with the recent plans and developments.

At such a juncture, I would love to contribute my skills and experience to consolidate your team’s efforts into realizing the company’s aspirations. My skills in <State your skills which are necessary for the job> would complement the drive to push for higher achievement.

I look forward to talking to you and working with your team soon, after you decide on the right candidate.      


<Candidate/your Signature>

Template #8

Subject: Letter of Thanks from <Candidate/your Name> (Administrative Assistant)

Dear Mr./Miss/Mrs. <Surname of the Hiring Manager/Recruiter>

I would like to express my appreciation and gratitude to you and your dynamic team for the kindness shown to me during my interview. This was for the Administrative Assistant position on <Write the date of interview>. I thoroughly enjoyed every aspect of the discussion. Consequently, I am now even more excited about the role of Administrative Assistant at <insert name of the company>.

I am aware of the importance of this role and the responsibilities associated with it. Based on my experience and skills, I am confident that I can make a valuable contribution to your department. My educational qualifications and skill set will be an asset to <insert name of the company>.

To reiterate, I shall bring the following to the table:

<State your plan of action and skills in bullet points>

Again, I am truly grateful to you and your team for taking out the time from your busy schedule and speaking with me. I am looking forward to seeing you in the second round.


<Candidate/your Signature>

<Candidate/your Full Name> 

Template #9: Thank You Letter After Interview But Not Interested

(Address of the Sender)

(Email Address of the Sender)


(Name of Receiver)

(Address of the Receiver)

Dear ______ (Name of the Recipient)

I want to thank you for the interview this morning. The interview was great, and your insights about the company were very helpful. I appreciate your professionalism and formal behavior. 

However, I have decided to take my application back. This is because the company’s work culture would not suit me. I appreciate your company and the employees too. But as I feel that I won’t be able to fit into the culture, I have decided to withdraw my application.

Thank you once again for taking the time to interview me. 



Template #10

Address of the Sender

Email Address of the Sender


Name of Receiver

Address of the Receiver

Subject: Thank You For the Interview/ Withdrawal of Application After Interview

Dear ______ (Name of the Recipient)

I am writing this letter to thank you for interviewing me for the _____ Course at the _____ University (Write the name of the course and university). I had a great time during the interview as you gave me some insightful information about the college and the course. Pursuing this course has been a dream for me but I would like to inform you that I am willing to take my application back. 

The reason for my withdrawal of application is that I got selected to another university in my home city. My selection here is more convenient for me as I will not be required to move cities. However, I appreciate and thank you for considering my application and finding my application to be worth the second interview round. I apologise for using your time. Thank you so much. Hoping to come to the _____ University for another course in the future. 



Sender’s Full Name

Template #11: Thank You Letter After A Bad Interview

Dear Sir/Madam,

I appreciate you giving me an opportunity to appear for the interview for the post of (post name) in your esteemed organization (Company name).

I may not have been able to discuss this during the interview. But I would like to bring to your attention that I have had over 4 years of experience managing a team of 30. I have had training in corporate communication and would like to bring my experience to use in my future role as well.

I hope you will give me another opportunity for the interview. And I shall forever be indebted to you for this.

Thank you once again for your valuable time and feedback.

Yours sincerely,

(your name)

(Your contact number)

(your email id)

Templates For Thank You Email After Interview

Template #12

Subject Line: Thank You (Interviewer’s Name)!

Hello (Interviewer’s Name),

I value your time meeting with me and discussing the (Position Name) yesterday. It was interesting to learn more about your business’s approach. After our conversation, I felt much more enthusiastic about working with (Company Name). (A particular issue you raised during the interview) piqued my interest.

Regarding (the forthcoming difficulty your interviewers stated), I was considering what you said. In my present/previous job at (your current position), I discovered that (include a brief breakdown of how you approached a related issue).

My background will enable me to succeed like your new (the name of the role you’re applying for). Please get in touch with me if you need any further information from me at this time. Looking forward to your response (the date agreed upon during the interview).

Thanks again for your time!


(Your Signature)

(Contact Details)

Template #13

Subject Line: I appreciate your efforts and suggestions, Mr./Ms. (Interviewer’s last name)

Greetings, Mr./Ms. (Last Name of Interviewer),

Thanks for speaking with me yesterday about (the position you’re looking for) with (Company Name). It was motivating to speak with someone who understands [the sort of business activity you covered] and to get knowledge of your views in the field.

I was persuaded that this position is a wonderful match for my professional and personal interests and one where I could make a significant contribution through the information you presented about your upcoming initiatives. Since (the reason you found it intriguing), I loved learning about (specific facts about the position the interviewer provided with you).

I also considered what you stated (the upcoming challenge your interviewers mentioned). In my former or present position as (your current position), I discovered that (a quick explanation of how you tackled a similar problem).

Last but not least, kindly find attached the specifics of several of my initiatives that we discussed, as well as a precise accounting of their commercial impact.

Please contact me if you require any extra information from me that could help with your choice. I’m excited about our planned phone chat the following week.

Once more, many thanks.

Best regards,

(Your Signature)

(Contact Details)

Template #14

Subject Line: It was nice speaking with you!

Hi (Interviewer’s Name),

It was enjoyable to talk to you. I enjoyed learning about the fascinating job opening at (company name).

I am expressing my interest in the position to you.

I managed a project like this when I was (Job description) in my prior position.

I have a particular solution that might assist (please focus on your ideas/thoughts), and I’d be glad to discuss it with you.

I’m looking forward to speaking with you and addressing any more inquiries you may have about my qualifications for this role.

Best regards,

(Your Signature)

(Contact Details)

Template #15

Subject line: Thank you!

Hi (Interviewer’s Name),

I appreciate the chance. Thank you. I can positively contribute to my position as a (job description) with (Company Name).

Among the other topics we discussed, I’d like to call your attention to (a specific point of discussion).

I’ve included a spreadsheet below; please look it over. I’ve listed a few crucial issues concerning it (a specific point of discussion). If you have any queries, I’d be pleased to respond.

Once more, I appreciate your time. I am excited about our next conversation.

Best regards,

(Your Signature)

(Contact Details)

Template #16

Subject line: Thank you!

Hi (Interviewer’s Name),

It was a pleasure talking to you. I’d be a wonderful fit for the job. My background in (discipline/field) will be a great asset as I tackle the difficulties ahead.

I’d be thrilled to work with your team and contribute to (your job requirements/business results).

If you have any queries about my expertise or prior achievements, don’t hesitate to contact me.

I’m eager for our call or meeting the following week.

Once more, I appreciate you getting in touch with me to talk about this chance.

Best wishes,

(Your Signature)

(Contact Details)

Wrap Up

Due to several competitors in a certain position at any job, having an interview with the company is already a privilege. Sending a thank you letter can make a positive impression and move you one step ahead of others.

Aside from considering interview purposes, you may send a thank you letter for employment purposes, such as thanking the company’s CEO after a job fair or job shadowing.

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