Thank You Letter After Job Fair: How To, Templates & Examples

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Job fairs are a wonderful opportunity for people seeking jobs to connect with a whole spectrum of recruiters in a single place and occasion. Hiring managers also look for suitable candidates at such job fairs. Job seekers can make the most of this confluence and use this as a platform to perform well in interviews and land their dream jobs. One of the most significant cogs in networking and connecting with job fair hiring managers and recruiters is sending them a thank you letter after the job fair is completed.

In this article, we will get to know the nitty-gritty of sending a thank you letter and why sending it is so important. We will also discuss, how to write this thank you letter and give you some ready to use examples.

What is a Thank you letter after job fair?

Thank you letters are in general, a way of showing gratitude. In this case, a thank you letter after a job fair is sent to the recruiters and hiring managers for participating and organizing the fair. This effort on their part is what is going to result in you making a significant leap in your career growth. So, a thank you letter after a job fair is a recognition of this contribution by the recruiters and hiring managers.

Why must you send a Thank you letter after job fair?

Job fairs provide recruiters and employers with a platform to showcase the talents of potential hires. These job fairs happen at a frenzied pace and the candidates who want to get recruited must stand out from the crowd. Keep in mind that in job fairs, recruiters meet scores of potential candidates and they do not have a lot of time to deeply assess each candidate. So, the candidate who makes a memorable and positive impression has the edge.

One sure shot way to make a lasting impression is by sending a thank you letter after the job fair concludes. This thank you letter will serve as a reminder of your candidature to the recruiters. It could also have the added advantage of reinstating your interest in joining their firm. It will also open up a line of communication with the recruiters outside of the job fair atmosphere. A thank you letter reaffirms your commitment to the position and also makes you come across as a genuine candidate.

When must you send a Thank you letter after job fair?

Typically, the thank you letter must be sent immediately after the job fair ends. The sooner the thank you letter is sent, the more vividly the recruiters and the employers remember your candidature. Again, as mentioned before job fairs are open to all and so it is most likely that multiple people have applied for a single job. So, your thank you letter must reach the employers before they make the decision on whom to hire.


How to write a Thank you letter after job fair?

Coming to writing the thank you letter itself, there are some suggestions if followed will make for an excellent thank you letter. These are just suggestions and not carved in stone. You can modify these to suit your needs.

–      Identify the correct recipient of the thank you letter:

The basic step in sending a thank you letter is identify the intended person for the letter. This is actually very easy to identify. All recruiters hand out business cards during job fairs so that you can contact them at a later date if necessary. The business cards usually contain their contact details. Address the letter specifically to the recruiter who facilitated your interview.

–      Introduce yourself:

Although you might think you have already introduced yourself during the interview process, make sure you do so in the letter too. Because the recruiter would be meeting a lot of people at the job fair, it is unfair to assume they remember everything about you. If you had spoken about something personal or unique you can bring that up as well.

–      Thank you statement:

The main objective of writing the thank you letter is personally thank the recipient for their efforts in participating in the job fair and for speaking and interviewing you. So, ensure you thank them explicitly for doing you the favor of giving you their time. Make sure you are polite and sincere in the letter and surely this will make a very good impression on the recipient.

–      Show interest in working for them:

The best way to tell them that you are very interested in working on their team is by telling them exactly that. You can start by evincing interest in what the company does and how your skills can contribute to the organization. The focus of the letter should be on the thank you statement. So, you can scale down when writing about your own skills since you would have mentioned these during the interview.

–      Thank them again:

Always remember to close out the letter with a final word of thanks. This will reaffirm your gratitude towards them.

–      Provide your contact details:

Close out the letter with your signature. After signing the letter make your you add your correct contact details, so that they have a way of contacting you if they so choose to.

What are some tips to keep in mind while writing a Thank you letter after job fair?

Below are some tips that will help you write an excellent thank you letter.

–      Keep the letter short. Brevity is always your friend. The letter should not be more than a page long.

–      Keep the language of the letter simple.

–      If you had met multiple people for a single job, ensure you write individual thank you letters to each of them.

–      Address the recipient correctly in the letter.

–      Provide correct contact details at the end of the letter.

Job fairs are ideal places to start your career

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What are some of the examples of Thank you letter after job fair?

Example 1:

Mark Reynold




Sub: Thank you for organizing XXX job fair

Dear Mark,

My name is Stuart Joe and we met on 10th November at the XXX event (mention the name of the event) in XXX (mention the name of the city). It was a pleasure to meet you and thank you for speaking to me about your organization XXX ( name of the company) and explaining in details the company’s mission and objectives.

I was extremely impressed with the recent growth that your company has achieved, and I am interested in seeking an opportunity with your esteemed organization. I would like to restate my interest particularly for the position of a Finance Manager that we had discussed. It will be a privilege if I am considered for an interview for the position stated. I have done a MBA in Finance & Accounts from XXX college, and I am currently working as a Junior Finance Manager in XXX organization. I believe that my experience in Finance and Accounting would make me an excellent candidate for this role.

I have attached my resume along with this letter for your kind perusal. I can also provide you with several professional references. If you need any further information please do not hesitate to contact me. Once again, I would like to thank you for your time and patience for talking to me about your company and answering all my queries. I look forward to hearing from you .

Yours Sincerely,

Your name

Your phone number

Your email address

Sample #1 Thank you letter after job fair

Example 2:

Joe Smith




Sub: Sincere thanks for organizing XXX job fair

Dear Mr. Smith,

I am writing this letter to thank you for taking out time to speak to me at XXX job fair. I thoroughly enjoyed our brief discussion on the work and the great content that you create at XXX Advertising firm. Your company has worked for some of the biggest brands and clients in New York city and it was indeed an honor to see the great work.

I specially chose to pursue a course in Design and Animation from XXX college in the hope that one day I could join XXX ( name of the organization) one day. I would like to reaffirm my interest in the internship opportunity you explained to me as a junior creative in the creative department. I will be graduating on February 2022 and I am available to join your team from March onwards.

I have attached my resume for your reference. I would also like to show you my portfolio of work. If you are free next Monday I can come and visit you in your office. Thank you once again for your time and consideration at the XXX job fair. I am very excited to pursue an opportunity with your renowned firm and hoping to hear back from you soon.

Warm Regards,

Your name

Your phone number

Your email address

Sample #2 for Thank you letter after job fair

Example 3:

David Jonas




Sub: Heartfelt gratitude for conducting XXX job fair

Dear Mr. Jonas,

Thank you for taking time out to talk to me at XXX job fair on Tuesday. I have been interested in XXX company since a long time and this event was a perfect opportunity for me to know more about your organization. It was extremely kind of you to talk about the company and the new products to be launched.

As I had mentioned during our conversation, during my internship with XXX company I had worked extensively on new product launches. I have a detailed understanding of the plan and the processes involved for new launches from product development to marketing of the product. I have also assisted the research team in conducting consumer researches to get an in depth understanding on consumer behavior and insights. After a discussion with you on the job profile, roles and responsibilities for XXX position in your company, I am convinced that I will be an ideal fit for the same.

I am sending my resume along with this letter. And I have also uploaded the resume in your company job portal. I would welcome an opportunity to meet you for an interview. Also, I am open to moving to any of the locations that you are currently hiring.

Warm Regards,

Your name

Your phone number

Your email address

Sample #3 for Thank you letter after job fair

Example 4:

Matt Henry




Sub: Thank you for organizing XXX job fair

Dear Mr. Henry,

Thank you so much for your time and consideration in speaking with me at XXX job fair. I have always been interested in pursuing an opportunity with XXX (name of the company). I learnt a great deal about the company and the positions available through our conversations at the job fair.

I would like to reinstate that I am very much interested in applying for XXX position in your organization. We had discussed my qualifications in Sales and Marketing and my experience as a sales manager. I have attached my resume for your reference. I was also very much impressed with the training model that your company has for all new joiners. This is a great way to induct new comers into an organization. I strongly believe that being a part of such a prestigious company will certainly be a great step for my career.

I look forward to the opportunity of meeting a member of your company to further discuss about this role. Please feel free to contact me by phone at XXXX ( mention your number) or you can email me at XXX ( mention email id). I once again would like to thank you for speaking to me at XXX job fair.

Yours Truly,

Your name.

Your phone number

Your email address

Sample #4 for Thank you letter after job fair

Example 5:

Ben Carter




Sub: Thank you for meeting me at XXX job fair

Dear Mr. Carter,

Thank you for giving me the opportunity to meet you at XXX job fair on 2nd November. It was great to learn about your company’s vision for Digital Marketing. I have always had a great interest in the digital world and I believe my qualifications and experience in Digital marketing would make me a great fit for XXX organization (name the organization).

I would love to connect regarding a potential career opportunity with XXX (name the organization) and look forward to hearing from you in the future.

Thank you once again for your time!


Meghan Smith

Your phone number

Your email address

Sample #5 for Thank you letter after job fair
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