You have just delivered or attended a presentation and are wondering what to do now? You are at the right place. In this article, we will guide you on what to do after a presentation. To start with, you need to thank the person to whom you delivered the presentation or who delivered the presentation to you. There are a number of ways of doing this. You can thank the person verbally or through a written thank you note or letter. Though verbal words might not stay forever, written letters are eternal. So it is always a better idea to thank the recipient with a letter.
Thank you notes after the presentation are useful in reminding the recipient about you. It acts as a follow up after the presentation. Your thank you note will make your clients, potential customers and others aware of your kind gesture of showing gratitude. However, writing a thank you note after the presentation is not so easy. It is a technical follow up letter that should be written with due care and diligence. To help you with writing a perfect note of thanks, we have prepared a guide.
In this guide, we will go through what a thank you note is, when it is needed and we will also learn how to write it. The next part of this article has 6 sample letters to help you. You can take hints from the samples and write your personal thank you note.
What is a Thank You Letter After Presentation?
A note of thanks is required after you give a presentation or take one. This letter can be written to show your gratefulness and appreciation towards someone. It is a formal letter written in a formal format. It acts like a follow up note with those who attended your presentation. The recipients of this letter can be your prospective clients so it is very important to write this letter. This follow up thank you letter will also remind them about your presentation and might increase your chances of getting noticed.
Through this letter, you can also give more information to your clients and say anything that you couldn;t say during the presentation. You can subtly suggest your client to consider your offer again. Writing this letter will make you stand out and help strengthen your relationship with the recipient. If this letter is for a sales presentation, it can increase your chances of closing the deal. If this letter is for any other presentation, it will reflect your appreciation and gratitude towards the recipient of the letter.
You can send this letter as a handwritten note or as an email. Emails are more common in the business world so you may choose to send a thank you email to the recipient. However. If you are writing this letter to someone you have a personal relationship with and want to be remembered, then you may consider giving them a handwritten letter.
When is a Thank You Letter After Presentation Required?
A thank you note after the presentation is needed after the presentation is completed. It can be written in various situations. Some of them are described below:
- This letter can be written when someone who gave the presentation would like to thank the person who took the presentation.
- It can be written when someone from the group giving a presentation wants to thank the teammates for their support and hard work.
- You can write this letter as an attendee to the one giving the presentation to say thanks for their efforts.
- The school or college teacher can write it to the students giving a presentation to thank them for spreading awareness and knowledge on the topic.
- A sales person can write this as a follow up letter after giving a presentation to a client or prospective customer.
- You can write this letter to thank the employee who gave a presentation in the meeting for any project.
- The person who was presenting can write it to the attendees to thank them for taking out time to attend the presentation.
These are some situations when you can write a thank you note after a presentation.
Check out our next section to learn how to write a good thank you note.
Tips to Write an Effective Thank You Letter After Presentation
This section will guide you on how to write a thank you letter that is effective.
- Begin this letter with words of gratitude. As you are writing this letter to thank someone for investing their time with you, you should start it by saying so.
- You should use a catchy subject line and be very specific in writing the subject line. The subject of the letter or email determines if it will be opened or might go unnoticed. So you should make sure to write something that can make your letter get noticed.
- Follow the format of a formal letter while writing this note. As this thank you note is usually written for formal conversations, you should ensure that you follow the correct format.
A sample formal letter format is given below
Address of the Sender
Email Address of the Sender
Date
Name of Recipient
Address of the Recipient
Subject: Thank You for _____ Presentation Letter
Dear ______ (Name of the Recipient)
(Body of the Letter)
Sincerely,
(Signature)
Sender’s Full Name
- You should try to include a short presentation summary in your letter. This will remind the recipient about your presentation. Use this summary to highlight anything that you would like the recipient to focus on.
- Follow up with the recipient by asking them if they liked the presentation or not. You can also answer any questions that they might have through your letters.
- Keep this letter short and concise. Most people do not have the time to read longer letters so it is advisable that you keep your letter short.
- Finish the letter with a professional ending note. You can use ‘Sincerely’ as the ending note. Also make sure to sign the letter in your name. You can use your stamp also.
- Make sure to use the right salutations in the letter.
Following these tips will make sure that your letter is effective and well- written.
Sample Thank You Letters After Presentation
We have curated 6 thank you letter samples that you can send after presentations. You can use these letters to get help for writing your letter or you can even send these templates after making some customizations in them.
Sample 1- Thank You Letter after presentation to team members
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Presentation
Dear ______ (Name of the Recipient)
With this letter, I would like to thank you for giving your valuable time and input in making this presentation. With all of your efforts and hard work we were able to deliver our presentation on time and in perfect manner.
The audience and judges enjoyed our presentation a lot. And because of your dedication, we won the award for best presentation last night. It feels great to work with an amazing team like you. I am grateful to work with such a great team.
Once again, I would like to thank you for your efforts. Hope to present our business at more such seminars in the near future.
Sincerely,
(Signature)
Sender’s Full Name
Sample 2- Thank You Note After Presentation to the Employee
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for presentation
Dear ______ (Name of the Recipient)
I would like to thank you for delivering such an outstanding and amazing presentation last Monday. I am grateful to have an employee like you who is such a wonderful speaker. I am pleased to have you as a team member. Thank you for taking the initiative by participating and presenting our companies on such a big platform. Your work deserves appreciation.
Thank you once again for presenting our company’s values and aspects in all business conferences in such an interactive manner.
Sincerely,
(Signature)
Sender’s Full Name
Sample 3- Thank You After Presentation to Attendees
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for presentation
Dear ______ (Name of the Recipient)
With this letter I want to thank you for attending my presentation yesterday. I hope my presentation on ‘Drug Abuse’ will create a difference in everyone’s views. I am amazed to see how most of the people are not aware of illegal usage of drugs in our country. I am grateful to have such an amazing guest like you who has motivated me to speak on social topics and create awareness.
Thank you for inspiring me and supporting me in this cause. The kind of appreciation and moral support that you have given as an audience is invaluable. I hope to conduct a few more presentations for you on some major social topics. Once again, thank you.
Sincerely,
(Signature)
Sender’s Full Name
Sample 4- Thank You Note After Presentation for Sales Follow Up
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for presentation
Dear ______ (Name of the Recipient)
Thank you for giving me such a great opportunity to share my business proposal with you over yesterday’s lunch meeting. Thank you for expressing your interest in our new project. I hope your doubts and points are now solved after yesterday’s presentation.
As per our discussion, I will send you the email listing the required documents which you need to submit before October XX,XXXX.
I look forward to hearing from you. Hoping for a positive response from your side. Thank you once again for taking out valuable time from your hectic schedule to attend the presentation.
Sincerely,
(Signature)
Sender’s Full Name
Sample 5- Thank You After Presentation to Presenter by College Principal
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter after Presentation
Dear ______ (Name of the Recipient)
On behalf of my college management, I would like to thank you for speaking and presenting your ideas on ‘Sustainable development’. All the students enjoyed the presentation and they seemed very motivated. Your thoughts were very inspiring and insightful for everyone. Your way of presenting your important thoughts with a bit of humour made the event more interesting.
Once again, thank you for sharing your innovative ideas and thoughts with us. I would like to thank you for giving our college an opportunity to host you. We look forward to hosting many such events in our college having you as presenter.
Sincerely,
(Signature)
Sender’s Full Name
Sample 6- Thank You Note to Boss After Presentation
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter after Presentation
Dear ______ (Name of the Recipient)
I would like to take a minute to thank you for giving me such a golden opportunity to deliver the presentation in front of our client. Thank you for trusting me and keeping faith in me and giving me such an important project. It is an amazing experience to work with you and learn new skills from you.
Your valuable feedback is very much inspiring and insightful. Thank you for sharing your ideas.
Thank you so much once again for being a supportive and ever guiding boss. Hope to see myself working with you and taking this company to great heights in the coming future.
Sincerely,
(Signature)
Sender’s Full Name
