Patients are the lifeblood of a doctor working in the medical area. As a result, you’ll need to have a consistent stream of patients. Referrals are one approach to getting new patients. But not all referrals fall right.
According to referral statistics, almost 20 million times a year in the United States, patients are sent to a specialist who is not the right match for their specific health condition. So having an honest and considerate doctor who prioritized the needs of his patients and handed legit results of the client’s condition deserves to be thanked.
Rewards and gifts are one way of expressing gratitude, but none comes closer to sending a letter of thanks. MailToSelf prepares helpful tips and templates that can be used for medical professionals like you.
What Is It?
In a typical business setting, a company’s referral thank-you letter is written to thank an individual for recommending services to their clients, friends, or family and loved ones. Doing this will help the company establish a solid relationship with the individual and, in the future, can lead to more business referrals.
The doctor writes this letter to show their appreciation to another person for recommending a patient for treatment. No matter who refers a client to you, sending them a thank you letter is always a good idea.
When Should You Send It?
You should send thank-you letters to your referral as soon as they refer a patient to you. Send the thank-you letter within 24 to 48 hours to the doctor if you are writing the letter via email. However, if you want to send a handwritten letter, send the letter as early as possible.
Writing Guidelines
- Start The Letter By Including Greetings: Begin the letter by greeting the referrer. Use words like “Respected” or “Dear.” Then follow it up by adding the initials of the referrer’s title, like “Dr.” and finally include the name. Greeting them this way will show your professionalism.
- Thank The Person For The Referral: Express your gratitude to the person for the referral. You can talk about the patient and explain how the patient cooperated with you.
- Be Specific: Try to add specific details, like how the interaction with the patient was. How was your experience treating the patients? Including such details will create an impression in the recipient’s mind that the letter is from your heart and not a copy-paste letter. Such details help in personalizing the letter.
- Keep it Professional: Your wording, including how you address others, should be formal. Even if you know the individual who suggested you, maintain a professional tone throughout the letter.
- Offer Patient Referrals: An important part of your thank you letter, especially where it concerns other doctors, is offering referrals in return. This doesn’t apply should you send a thank you letter to a patient or an acquaintance unless they are medical practitioners themselves.
- Close The Letter By Including Your Contact Details: End the letter by using words like “Regards,” “Yours truly,” or “Yours sincerely,” followed by the recipient’s name. In addition, include contact details like contact number and email address so that the person can contact you in the future.
- Proofread Carefully: Once you’ve finished writing your thank you letter for patient referrals, remember to proofread it carefully. A mistake could appear unprofessional, which is why proofreading your letter carefully before you send it, is ideal.
Templates For Thank You Letter To A Doctor For Referral
Template #1
[Sender’s Name]
[Sender’s Address]
[Date]
[Recipient’s Name]
[Recipient’s Job Title]
[Recipient’s Address]
Dear [Dr.] [Name of the recipient],
I thank you for referring Mr. Kim to me as a patient. He has been a good patient and has followed religious instructions before getting treated. His treatment was complex, but due to his calmness, the treatment went smoothly. He was very happy with the treatment.
Thank you for helping expand my business. You introduced my services to your patients, immensely boosting my business. That was a generous act by you. In the future, if one of my patients requires services that you provide, I will certainly recommend you (Name to the patient). Again, I express my gratitude for referring Mr.Kim to me. I hope that you continue your support in the future as well.
Yours sincerely,
[Your Name]
[Contact Number]
[Email ID]
Template #2
Subject: Thank You For Referring My Name To Your Patient
Respected [Dr.] [Recipient’s Name],
I am grateful to you. Thank you for referring my name to your patient for eye treatment. You could have referred any other doctor’s name to your patient, but you referred me. This shows the immense trust you have in me, and I’ll assure you that I will live up to your expectations.
My clinic will take good care of the patient and provide the best eye treatment services. Again thank you for referring my name to the patient. If you have other patients looking for similar services, please contact me. I am enclosing my contact number so that you can call me.
Regards,
[Your Name]
[Contact Number]
Template #3
Dear (Name),
I received the patient you referred to me, and I would like to take this chance to thank you for doing the same. I am grateful you thought of me when you heard of the patient. Thank you for conveying your confidence in me and my abilities.
I want you to realize that I am thankful for your referral, and I hope you’ll think of me again should you come across someone needing my services.
Yours Truly,
Dr. (Your Name)
Designation/ Specialization
(Name of Clinic/Hospital)
Template #4
Dear (Name),
Thank you for recommending my services to someone you know, and I am grateful for your referral. I am thankful that you expressed confidence in my abilities and thought I could help the patient you referred.
Please continue to remember me should you need to refer a patient in the future as well. Through this opportunity, I would like to thank you for referring me, and I hope you also refer me in the future.
Yours Truly
Dr. (Your Name)
Designation/Specialization
(Name of Clinic/Hospital)
Template #5
Dear (Name),
Thank you for taking the time to recommend my services to a patient. I am grateful that you expressed confidence in my abilities and thought I could help the patient.
Please remember me in the future as well, should you encounter someone who requires my services. Thank you for referring me.
Yours Truly,
Dr. (Your Name)
Designation/Specialization
(Name of Clinic/Hospital)
Template #6
Dear [Dr.] [Recipeint’s name],
On behalf of my hospital, I sincerely thank you for recommending our services to your patient. We appreciate the trust and confidence you put in our services. I want to tell you that your patient had a successful surgery and is doing fine. We made sure that the patient’s stay at the hospital was comfortable. I also arranged a boarding place for the family members of the patient. We could arrange their stay at an affordable cost.
Again thank you for the referral. Looking forward to meeting you soon. I hope that you will keep supporting the hospital in the future as well.
Yours sincerely,
[Your Name]
[Contact Number]
Template #7
Dear [Dr.] [Name of the recipient],
How are you? I am writing this letter to thank you for sending your patient to my clinic. I appreciate the sincere support you are providing to my clinic. Your patient has obediently followed all the instructions that were required for the procedure. The procedure was successful and I prescribed some medicines which will help in reducing the pain.
The patient will be fine in a few weeks. I cannot thank you enough for putting your faith in me and recommending my clinic to your patient. I will see that any patient that you send to my clinic gets treatment at an affordable fee. Again thank you for the referral. Please keep on supporting me and my clinic.
Yours truly,
[Your Name]
[Contact Number]
Template #8
Dear (Name)/(Dr. Name)
Designation/Specialization (if applicable)
Name of Clinic/Hospital (if applicable)
I would like to thank you for referring a patient to me recently, by the name of ______. I am grateful that you expressed confidence in my ability to care for them. I also hope that you continue to refer patients to me in the future as well.
Thank you for referring patient _____, and please think of me should you encounter someone who needs my services again.
Yours Truly,
Dr. (Your Name)
Designation/Specialization
(Name of Clinic/Hospital)
Wrap Up
Having someone else suggest your service demonstrates that you are trustworthy. Nothing compares to a person’s genuineness. These types of acts should only be admired. On the other hand, this type of kindness deserves recognition and appreciation. Let us learn to be gracious and take the initiative to repay them to the best of our ability, even if they did not ask for it.