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Thank You Letter For The Referral: How To, Templates & Examples

Thank You Letter For Referral

It is genuinely pleasant to get a recommendation from anyone, whether it be for a career, school, volunteer work, or anything else. The term “referral” is broad. One illustration of this is a job referral, an excellent job recommendation from someone you know because they are confident in your abilities. 

In fact, according to a study, almost 88% of employers stated that employee referral programs are the best source of applicants. One factor that boosts referrals is the healthy work environment. In addition, 45% of employees from referrals stay with the company for more than a year.

A referral is an opportunity; anyone who recommends something to you should be thanked for this. In this article, MailToSelf will show you the vital key points and templates for creating a thank you letter for referral and employment purposes

What Is It?

Writing a letter of gratitude to the person who recommended you in any area of life – including job, business, school, and service – is known as a referral thank-you letter. You may do this to show how appreciative and happy you are that they suggested you to somebody. They will be aware that you genuinely admired what they did.

When Should You Send It?

The term referral covers a broad range of scenarios, although the ones described below are just a few examples. These scenarios are good times and opportunities when you can use a thank you letter for referral: 

  • Whenever a colleague suggests you to his supervisor as a new hire
  • If a happy customer refers you to another customer.
  • When a friend recommends an excellent school that meets your criteria.
  • If you own a business and your acquaintances, refer you to clients.
  • If a classmate or friend introduced you to a scholarship
  • When your employee recommends someone that fits in your firm.

Writing Guidelines

  1. Format: The format of a letter is one of its most important components. You should be aware of the format required and ensure that you follow it.
  2. Recipient’s Details: Ensure accurate information about the recipient, such as name and address.
  3. Proper Salutation: Address your recipients properly. You may use ‘Mrs’ or ‘Mr.’
  4. Be specific: When it comes to the body of your letter, be direct and precise regarding the subject matter.
  5. Keep it short and brief: Even though the letter is meant to be brief, remember to emphasize how much their reference has helped you.
  6. Express your gratitude: Mention that you are appreciative and will repay the kindness when possible.
  7. End the letter with respect: Use suitable phrases such as ‘Respectfully,’ ‘Regards,’ and ‘Sincerely’ to communicate your acknowledgement to the receiver.
  8. Proofread: Always remember to recheck your letter at the end. It is not required to be perfect, but it should be free of grammatical faults and other mistakes.

Templates Of Thank You Letter For a Referral

Template #1:

(Address of the Sender)

(Email Address of the Sender)

(Date)

(Name of Receiver)

(Address of the Receiver)

Dear ______ (Name of the Recipient)

With this letter, thank you for referring _____ (Write the name of the referral) for the post of Key Account Manager for our new segment. I am incredibly grateful to you for offering such an excellent recommendation.

Employee referrals are always a great source for hiring. For our policy, if your referred candidate gets hired, we will offer you a reward of ______ (Write the Reward Value). We are hoping to select _____, but the last decision rests with _____, so I am waiting for a response from them. I will keep you updated about the job status of the candidate referred by you.

Once again, thank you for referring to ______ for the post.  

Sincerely,

(Signature)

(Sender’s Full Name)

Template #2

Address of the Sender

Email Address of the Sender

Date

Name of Receiver

Address of the Receiver

Subject: Thank You for the Referral

Dear ______ (Name of the Recipient)

I would like to express my sincere gratitude to you for referring our business to new customers. We are grateful to have customers like you and would like to thank you for trusting our services. We are grateful and delighted that you have selected us to refer to your friend as a service partner.

We would like to thank you and as a token of appreciation, we would like to provide you with a special discount on the next two services. We hope to keep serving you in the long term. Once again, thank you for referring our business and helping us grow our customer base.

Sincerely,

(Signature)

Sender’s Full Name

Template #3

Address of the Sender

Email Address of the Sender

Date

Name of Receiver

Address of the Receiver

Subject: Thank You for the Referral

Dear ______ (Name of the Recipient)

Thank you for referring the XYZ Ltd. Interior Company to me for designing my new office’s interior. I was unaware about XYZ Ltd. being one of the best and prestigious companies. With the help of your reference, I could get my office interior done on an urgent basis and in a short span of time. The workforce of the company is great and they are professionals in their work. 

I am so happy with the work and design. I want to invite you to the inauguration event of our new office on XXXX (date), XX (day).

Hope to see you soon. Once again, thank you so much for your support and referral. Please let me know if I can do something to help you.

Sincerely,

(Signature)

Sender’s Full Name

Templates of Thank You Letter for Academic Reference

Template #4

(Date)

(Address)

Dear (Name),

I recently asked you for a reference letter, which you provided for me subsequently. Thank you for securing a reference letter and enabling me to find success further ahead. I am grateful for the time you took out of your schedule to provide me with a reference letter. 

Thank you so much for your reference. I feel truly thankful to receive a reference letter from someone as esteemed as you.

Yours Truly,

(Your Name)

Template #5

Dear ______ (Name of the Recipient)

I would like to extend my sincere thanks for referring me to the ABC course in XYZ college. I would like to inform you that I have got admission in college. Thank you for your recommendation as it means a lot for me to secure admission in one of the biggest colleges of the city. I am truly grateful to have you as a mentor and my biggest supporter. Thank you for believing in me and for your trust in my skills.

As a small token of thanks, please accept my invitation for dinner at _____ (Write the Venue) on the _____ (Write the Day and Date). Once again, thank you so much for referring me to my dream college.

Sincerely,

(Signature)

Sender’s Full Name

Templates of Thank You Letter For Job Referral

Template #6

(Receiver’s Name)

(Position)

(Date)

(Address)

Dear Mr./Ms, 

Thanks again for recommending me to (Company name) for the (Position) spot! I applied for the job this morning at their (Office Address).

The interviews progressed great, and I appreciated the option to improve much about (Boss’ Name), Founder, and MD. I’m excited about the next phase in the recruiting process.

I thank you again for the help and your assistance with the job.

Regards

(Your Name)

Template #7: For Job Referral (when hired):

(Receiver’s Name)

(Address)

(Date)

Dear ____,

Thank you for recommending (Company Name) to me. I was told to return for a formal interview after reaching out to your contact for an introductory conversation. I am delighted to inform you that I have been hired.

I have accepted a full-time (Position) position with Pioneer and am very excited to get started. I can not praise you enough for connecting me with that city’s connections. I am grateful for sharing your networking services with me, and I am proud that you see me as a good match for this great organization.

Please don’t be afraid to contact me if you think of some way I can repay the favor at any point. I would be pleased to introduce you to all my former or current coworkers. After all, if you ever require a referral letter or advice, I am pleased to assist you.

Thank you once more, and please keep in contact. I will keep you posted on the experiences at Pioneer, and I am excited to learn about your success too.

In gratitude,

(Your Name)

Template #8: For Job Referral (when not hired):

(Receiver’s Name)

(Address)

(Date)

Dear____,

Foremost, I want to convey my gratitude for referring (Company Name) to me. I am glad you saw me as a good contender for the said role of (Position). Thank you for taking the time to notify me of the vacancy and to recommend me as a good candidate for said role.

However, I am not selected for the role. Regrettably, (Company Name) is searching for those who have worked on high-profile events. And, as you must know that I am experienced in conducting television events. However, I am still on the search for the transition.

Thanks once again for the career opportunity. Please let me know if you learn about any other vacancies that could be a good fit. Also, please tell me if you know of any other opportunities that might help me advance my future. As a (recent position), I hold you in high regard and, therefore, would welcome the opportunity to acquire more knowledge from such a beloved colleague.

Meanwhile, please do not hesitate to call me if you believe there is any chance I can repay the favor. I am still willing to assist in whatever way I can.

Thanks again,

(Your Name)

Template #9: For Job Referral (just after referred)

Dear Tim,

Thank you for notifying me of your company’s new job vacancy and for generously agreeing to make a referral on my behalf to your recruiting panel. MTW Enterprises has a stellar record as a thought-leading brand, and I value your belief in mine.

I believe my meeting with Stella progressed smoothly, and I plan to meet with Lassie for a second interview later this week. Stella’s explanation of the organization, as well as what the roles might be if I were recruited, piqued my interest in joining your company. I’ll give you an update while the recruitment unfolds.

Thank you again for the endorsement- I’m counting my blessings that we’ll be working together at MTW Enterprises shortly!

Sincerely,

Tony Michalak

Wrap Up

It is advantageous if others recommend you in any way. This shows their trust in you and your ability. They also value you, which is why they think of you whenever they get the opportunity to recommend you. Even if you cannot immediately reciprocate the kindness, you can show appreciation by expressing “thank you” in a letter.

Aside from thanking them for the referral, it would be best if you also thanked them for job shadowing and their contributions.

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