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Thank You Letter After Campus Tour: How to, Templates & Examples

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As the admission season is approaching, students have a lot going on their minds. A lot of students are going to visit the campus of the colleges that they want to take admission to. A campus tour is the tour of the college campus arranged by the college authorities for the prospective students. The purpose behind a campus tour or college tour is to verse the prospective students with the campus of the college and the facilities provided by the college. Campus tours are usually free of cost as they promote the institution and are aimed at encouraging prospective students to attend the college.

The first step before filling the application forms for your dream college is to book a campus tour. Taking a campus tour help you get to know about the various facilities offered on the campus of the institute. Campus tours can be taken by all students including freshman, graduate, or transfer students. They can be in batches or conducted for everyone individually, depending from institute to institute.

But what after you have done the campus tour? It is our responsibility to thank the authorities for giving us the campus tour. So after you have completed the campus tour, you must write an email or a letter to the authorities thanking them for the efforts they took for arranging the tour for you. In the letter, you should mention all the things you liked or disliked about the campus tour and sincerely thank the authorities or the concerned person for giving the tour.

This article has some tips on how to write a perfect thank you letter to college authorities along with some sample templates for the same.

What is a Thank You Letter After Campus Visit?

A thank you letter after the campus visit is a letter written to thank the college for arranging the campus tour. It can be written by the student himself or parents, guardian, or anyone else who took the campus tour. The main aim of the letter is to express gratitude towards the authorities for making efforts towards arranging the tour for you. The letter can be sent by a prospective student, parents of prospective students, authorities considering making donations to the college, or anyone else. 

Writing a thank you letter after campus visit is important as the college authorities make specific arrangements for the campus tours. They appoint specific people to give you the tour and make all other necessary arrangements. Thus, it is important to show your thankfulness to the college authorities.

When is it Required?

A thank you letter after campus visit is required after visiting the campus for the purpose of touring it. It is necessary as we must thank people who invest their time in our interests. If you are a prospective student and you recently went on a college tour to your dream college, then you must write a thank you letter. 

A thank you letter after a college visit can also be written by people other than prospective students like Ranking agencies that visit campus. Usually, ranking agencies visit colleges periodically to assess the campus and facilities, and prepare the ranking lists. You can also tour the campus for deciding if you should consider making donations to a particular institute or not. However, if you do so then you should also you must write a thank you letter to the college for making the tour possible.

Tips for Writing an Effective Thank You Letter After Campus Visit

Writing a good thank you letter after a college visit is a vital thing to do. But this is not a general thank you note that we write every day. So the bigger question is how to write an effective thank you letter after a college visit. There are a few things that one must keep in mind before writing a thank you letter to the college authorities. As the letter is written to college authorities, it is a formal letter. So must keep in mind to write the thank you letter in the format of a formal letter. 

Some of the important tips for writing an effective thank you letter after a campus visit are given below:

  • Always follow the protocols of a formal letter. Write the letter in a proper format and do not use any informal terms.
  • The motive of the letter is to thank the college authorities for arranging a tour so you should begin by saying thank you.
  • Do not play around with words. State specific points and avoid repeating the same thing again and again.
  • Give specific details about the college tour. Mention the aspects that you liked or disliked about the college campus.
  • Talk about the guide that took you around the campus. Praise his efforts if you liked the tour given by him.
  • Also, talk about the knowledge and expertise of the guide about the college campus.
  • Your letter should be worded correctly and must be capable of expressing your gratitude and thankfulness towards the college authorities. 
  • Mention all the specific people you met on the campus to know more about the college like faculty, present students, head of departments, etc.
  • Reiterate the main subject of the letter again in the closing lines. Thank the concerned authorities in a single line again before ending the letter.
  • You must use the correct closing lines. The most common and apt closing words for a formal letter are ‘Sincerely’. It is advisable to use this.

For writing a good and efficient thank you letter after college visit or college tour, you must follow all the tips given above. However, if you do not want to frame a thank you letter yourself, then you can choose from the sample letters given here. You can pick these temples and just modify them according to your needs. These are ready to go templates, with just some customizations. 

Template #1 (Thank You Letter after Campus Visit on behalf of the student)

Thank you Letter after campus visit on behalf of student

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Sender’s Address

Sender’s Email Address

Date 

Receiver’s Name

Receiver’s Job Title 

Name of the College

College Address

Subject: Thank You Letter

Dear ABC,

I am writing this letter to thank you for your efforts, time, and dedication in giving me such a great tour of the college campus. I am amazed to see the beautiful green landscape of the campus. The campus seems to have spacious classrooms, a well-stocked library, well-equipped laboratories. I am impressed and surprised by the space of the theater hall, swimming pool, and exam halls. It is quite good to see so much greenery and different grounds for all sports activities. (Write the specific features of the campus that you learned about)

It is good that security is paramount important for the college. I could see that CCTV cameras are placed all over and a good amount of security staff is deployed at exit points. The use of smoke or fire alarm, and fire extinguishers is of great use on such a big campus. (Mention security features)

The on-campus dining halls, fully enabled Wi-Fi campus and transport shuttles service seems to be the cherry on the top. All these facilities make this a dream campus.

Thank you once again! I am looking forward to visiting campus soon, now as a student. 

Sincerely,

(Signature)

Sender’s Full Name

Sample #1 for Thank You Letter After Campus Tour

Template #2 (Thank You Letter after Campus Visit on behalf of the parent) 

Sender’s Address

Sender’s Email Address

Date 

Receiver’s Name

Receiver’s Job Title 

Name of the College

College Address

Subject: Thank You Letter

Dear ABC,

I am writing this letter to thank you for the efforts you have made throughout the campus tour. Being a parent I am very much concerned about the college my daughter will be going to. But after taking the campus tour I am happy to see that your college has such good academic faculty. I am pleased to see the varied extracurricular activities, such a big and stocked library, and good laboratories with skilled staff and different types of equipment. 

I could see that the college has great placements from the data published by the placement cell. The various financial aids and scholarship which are provided by the college on various bases seem to be impressive. 

As a parent, my child’s safety matters to me the most, and I am happy to find that the college has a fully residential campus with all safety norms. The campus is CCTV enabled and seems to have all safety norms against any firm accident. Having a distinct alumni base the college seems to be a good fit for my child.

Once again, thank you for your valuable time and perfect arrangement for our campus tour. 

Sincerely, 

XYZ (Your Name)

Sample #2 for Thank You Letter After Campus Tour

Template #3 (Thank You Letter after Campus Visit from the ranking agency)

Sender’s Address

Sender’s Email Address

Name of the Agency

Address of the Agency

Date 

Receiver’s Name

Receiver’s Job Title 

Name of the College

College Address

Subject: Thank You Letter

Dear ABC,

Hi, I hope this letter finds you and your colleagues in a good health. I am writing this letter to thank you for the efforts you have made in arranging for our visit to your campus in these hard times.

As you know our ranking agency considers various points while ranking colleges. We consider points like campus area, infrastructure, green landscape, faculty, facilities, academics, extra circular, placement cell success, alumni success, student safety, campus resident facility, location, and many more. 

This campus tour is of great help in ranking your campus. As we got a close view for all our points through this tour. The tour in charge was very frank, knowledgeable, patient, and an understanding person. 

Thank you for all the arrangements and such a lovely lunch. Once again, we want to extend our sincere thanks to you and campus staff members and would like to meet again.

Sincerely, 

XYZ (Your Name)

Name of your Agency

Sample #3 for Thank You Letter After Campus Tour

Template #4 (Thank You Letter after Campus Visit by educational organization)

Sender’s Address

Sender’s Email Address

Name of the Organization

Address of the Organization

Date 

Receiver’s Name

Receiver’s Job Title 

Name of the College

College Address

Subject: Thank You Letter

Dear ABC,

Hi, I hope this letter finds you and your staff safe and in good health. I am writing this letter to thank you for giving us an opportunity to conduct a career counseling seminar on your campus. We are thankful to you for your efforts and arrangement for our campus visit.

This exposure to campus before conducting the seminar is a great help for our team. This will help us in planning and organizing all the details for seminars in a better way. As now we are aware of both the indoor and outdoor seating space we can plan seminar content on that basis.

Thank you for all the lunch and the arrangements. We would like to extend our sincere thanks to you. We are eagerly waiting to conduct the seminar on your beautiful campus.

Sincerely, 

XYZ (Your Name)

Name of your Organization

Sample #4 for Thank You Letter After Campus Tour

Template #5 (Thank You Letter after Campus Visit by Investors) 

Sender’s Address

Sender’s Email Address

Name of the Organization

Address of the Organization

Date 

Receiver’s Name

Receiver’s Job Title 

Name of the College

College Address

Subject: Thank You Letter

Dear ABC,

Hi, I hope this letter finds you and your staff safe and in good health. I am writing this letter to thank you for giving us an opportunity to visit your campus. We found your campus to be very innovative and the landscape is perfect. 

This campus tour would be of great help for our company in deciding the fund/ loan to sanction for the development of the campus. 

We are pleased by the arrangements made by campus staff for our visit. Looking forward to meeting you soon. Again, we sincerely thank you for your efforts.

Sincerely, 

XYZ (Your Name) Name of your Organization

Sample #5 for Thank You Letter After Campus Tour
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