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Thank You Letter to Soldiers: How To, Templates & Examples

Thank you letter to soldiers

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Soldiers spend much of their lives protecting the nation and its citizens. They sacrifice their personal life and happiness for others’ security. Their selfless acts are often praised and appreciated and because they ensure the country and its borders remain protected from malicious attacks. Therefore, writing a thank you letter to soldiers is something everyone from a kid to an adult should indulge in. This article will offer tips to write an effective letter to a military professional along with sample letters to refer to when drafting the letter. 

What is a thank you letter to soldiers? When is it required?

A thank you letter to soldiers is a letter you write to express gratitude for the service the military officials have rendered to the country. It is a way of appreciating all the hard work and sacrifice that goes into being an armed forces official. You can write this letter to an official from any faction of armed forces- army, navy, air force, marine corps, etc.

There is no best or specific time to write a thank you letter to soldiers. With the many reasons for thanking them, you can send this letter at any point you feel especially grateful for the presence of a soldier in the world. Most people prefer writing these letters on Armed Forces Day, which falls on the third Saturday in May. 

Tips to write a thank you letter to soldiers

Like any thank you letter, writing a thank you letter to soldiers takes practice. The need to be more careful when writing this letter is more. Given below are a few tips to help you write a letter thanking soldiers. 

1. Be respectful

It is important to be respectful when writing a letter, especially when writing to a soldier. Using a respectful tone is not just about respecting the position that the official is holding but also the kind of work they are doing. Therefore, make sure to use formal language and words that suit the occasion. It is best to stay away from slang and overly casual words. 

2. Use the right rank and address

Military officials often have different ranks and you may be writing to people holding different positions within the force. As soldiers, ranks are a matter of pride. Therefore, where writing a thank you letter to soldiers, make sure to use the right rank and address. This makes the recipient feel respected, acknowledged, and truly appreciated for the work they do. 

3. Be expressive

When writing a thank-you letter, be expressive about your gratitude. This is not the time to be shy; write precisely to show your recipient just how much you value them. Most people know when you are being genuine with your words, so don’t use generic words you find on the internet and write from your heart. 

4. Add in some encouragement and positivity

Soldiers have a tough life. So, sprinkle some lightheartedness and positivity in your letter. You don’t need to keep everything serious and talk about current events; in fact, avoid adding either. Instead, appreciate them with kind words. If you are writing the letter by “adopting a soldier” as part of an NGO, be sure to stay away from disheartening news and focus on building a positive conversation. 

5. Write on your own

No one likes to read generic content, especially in a letter. Therefore, while you may be new to writing a letter to a soldier, make sure you write the letter on your own. You can always refer to samples on the internet but never plagiarise from it. Instead, personalize the content based on the person you are writing to. For instance, you may be writing to a soldier you are friends with and so you can add details that you know about them. 

6. Keep it short

Like most professionals, soldiers have a packed life and may get very less time for breaks when they can sit and read your letter. Even with a lot of time, it is not likely they want to read a 14-page letter. Therefore, when writing a letter to a military official, keep it short and sweet, especially if it is someone you don’t know personally. An ideal length would be between 150-200 words and not more. Therefore, be to the point and concise when writing. 

7. Proofread the letter

It is mandatory to spell check before sending the letter. We are all humans and are bound to make silly grammatical and spelling mistakes. Don’t be harsh on yourself but never skip proofreading. Always read the letter a few times until you find no errors in it. If possible, have someone else read it as well to further pick out any mistakes you may have made. 

8. Follow the rules

The Department of Defense has specific rules on how to address a letter to a military official. It is necessary to follow these guidelines when writing a letter, especially to someone in the service. Some of the rules include writing the recipient’s military unit under name, ship or base under the city name, and the state and zip codes on the envelope. When writing for soldiers posted outside the US, you will need to add the postal code of the APO/FPO. 

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Thank you letter to soldiers samples

1. Thank you letter to a soldier

[Soldier’s military unit]

[Ship or base name]

Zip and state codes

05-11-2021

Subject: Thank you for your service

Dear Soldier, 

Sometimes, words confound me when I think about expressing the gratitude I feel towards my military brethren. The sheer selflessness you all demonstrate by willingly giving up on a peaceful life to ensure the freedom of people like me is impressive. It is something I want to use this letter to thank.

As the daughter of a dedicated soldier, I always knew the level of commitment it takes to leave behind most of the worldly pleasures to serve the country. The training itself, from what my dad used to tell me during the very few bedtime stories in my childhood, is a challenge. To think that someone passes through all that training to become a soldier is a matter of pride. 

So, thank you for all the hard work and service that you have done for all of us here. I hope I can continue making the most of the freedom you have sacrificed everything to protect. 

[Your name]

[Your address]

Sample #1 Thank You Letter to Soldiers

2. Thank you letter to a soldier spouse

[Soldier’s military unit]

[Ship or base name]

Zip and state codes

05-11-2021

Subject: Thank you for your service

Dear Soldier, 

Thank you, soldier, for all that you do for us. Yes, I called you a soldier instead of honey because the man I fell in love with and married is a soldier first and my partner second. I know I don’t say it nearly enough but I really am proud of and grateful for all the sacrifices you have to make to continue protecting this country. 

I know it was not easy for you to have missed our child’s first birthday. More than anything, you wanted to be there. While Michael is too young to understand his father’s absence, I am sure he will be proud of his father’s work one day just as I am. Thank you, honey, for continuing to protect our freedom and this country. 

I am humbled and honoured to be the wife of a brave soldier like you who has the strength to sacrifice so much for the greater good.

[Your name]

[Your address]

Sample #2 Thank You Letter to Soldiers

3. Thank you letter to a veteran

[Name of the veteran]

[Address]

05-11-2021

Subject: Thank you for your service

Dear Soldier, 

Once a soldier, always a soldier- this is something I have heard my father, who has friends in the military, say. According to him, you can take a soldier out of a war zone but you can never take a soldier out of a man. I think he was thinking about soldiers like you because from what I have noticed as your neighbour, you sir are ever so dignified as a soldier. 

Just the other day, you bravely stood up to a few ruffians in the neighbourhood without anything to defend yourself with. Your aura was reminiscent of all the stories I have heard about your service days. I feel proud to be in the presence of someone like and greatly humbled by the sacrifices you have had to make in your life. 

So, on the behalf of the entire neighbourhood, thank you for all that you have done to secure our future. 

[Your name]

[Your address]

Sample #3 Thank You Letter to Soldiers

4. Thank you letter to a deceased soldier

[Name of the soldier’s family member]

[Address]

05-11-2021

Subject: Thank you for your service

Dear ma’am, 

Words can’t describe the sense of loss I feel when I think of [soldier’s name with rank]’s untimely death. I have never really had the chance to properly thank him while he was still alive for saving my life years ago. Thus, I would like to take this opportunity to thank him from the bottom of my heart. 

Growing up in a conflict-ridden area, I never dreamt of living long enough to have a career or family of my own. However, [soldier’s name with rank]’s valour saved my life and kept me alive. Years later, I am engaged to a wonderful man and pursuing a successful career, and I have only [soldier’s name with rank] to thank for. 

Thank you [soldier’s name with rank] for all your sacrifices. I will make sure to make the most of the life you have gifted me. 

[Your name]

[Your address]

Sample #4 Thank You Letter to Soldiers

5. Thank you letter to a troop member

[Soldier’s military unit]

[Ship or base name]

Zip and state codes

05-11-2021

Subject: Thank you for your service

Dear Soldier, 

Can you ever really thank someone enough for saving your life? I don’t think so but I would like to attempt doing so with this letter, my dear comrade. On our previous mission, your bravery kept me away from the clutches of death. Since both of us were hospitalized afterwards, I couldn’t thank you properly, so I write this letter to convey my deepest and sincerest gratitude. 

You have always been a soldier I have admired in our troop for the bravery and dedication you showcase. Today, I am alive because of these two qualities you possess. So, thank you, my friend, for saving my life. I am grateful for being a part of the troop you are in. You truly are an inspiration and someone I am forever indebted to. 

Once again, thank you for your brave actions. My family and I will never forget this and will strive to honour this life you saved. 

[Your name]

[Your address]

Sample #5 Thank You Letter to Soldiers

6. Thank you letter to a soldier mentor

[Soldier’s military unit]

[Ship or base name]

Zip and state codes

05-11-2021

Subject: Thank you for your service

Dear Sir, 

I write this letter to convey the good news of being admitted into the military academy. I received the confirmation letter earlier today and the first person I wanted to convey this news to was you. You have always been an inspiration to me with your service stories and records, which have brought me to this place in my life. 

I still remember how lost I was a year ago when I didn’t know what to do with my life and it was you who gave me a new purpose in life. I will be eternally grateful for your guidance and mentorship-without it, I wouldn’t have entered the military academy. You have made significant contributions to this country and my life, and I am humbled to have known a person like you. 

Once again, thank you for your support and service. 

[Your name]

[Your address]

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