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End of Contract Thank You Letter: How To, Templates & Examples

End of Contract Thank You Letter

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Every business or service relies on contracts with various people. Contracts are time and service bound agreements signed by both parties. The completion of the service stated in the contract means that the contract is coming to an end. At the time of termination of contract, it is important to close the business in a polite way. A good way of doing this is by writing an end of contract thank you letter. If you are nearing the end of a contract with any of your service providers or receivers, then this article is for you. 

You should take a moment to say thanks to the other party to the contract. If you are an employee or an employer wondering how to write a thank you letter for an end of contract, then you should read ahead. This article will guide you on how to write a perfect end of contract thank you letter. We will cover the basics on what an end of contract thanks letter is, 

when it is needed, and how to write it. We will also talk about the structure of this letter and the key elements to include in it. Further, we also have 5 sample templates that are perfectly designed to suit various situations. You can modify any of these templates to further suit your requirements. Let’s dive into the details of this letter.

What is an End of Contract Letter Thank You?

An end of contract letter thank you is a formal letter written to thank the second party to a contract. This is an important letter as it shows acknowledgment for the termination of the contract along with thanking the other person for their services. This letter can be written by any party to a contract. It is always a great idea to close a business on polite and warm terms. This letter is also a step towards achieving this.

It is a written thank you letter sent to the second party to show appreciation and gratitude towards their contributions. Written thank you letters are also useful as they are a great source for easy and quick reference. This letter can be a great way of communication between an individual with a company or a company with another company. End of contract thank you letter is not any legal document but just a formal thank you note. It is aimed to show gratitude towards someone for being associated with your company or firm and completing the contract. This termination of contract thank you letter can also be written to contractual employees when the contract with them is coming to an end. 

When is an End of Contract Letter Thank You?

An end of contract thank you letter can be useful at various occasions. It can be sent by an employer to the company, by the company to the employer, by the company to an individual contractor, by the contractor to the organization, etc. Some specific cases when you can write this letter are listed below:

  • You can write this letter to thank your contractual employees for their services at the time of the end of contract.
  • The employee can write this letter to thank the organization for giving them the opportunity to work with the company.
  • End of contract thank you letter can be written by the firm to thank an individual contractor for fulfilling the terms of the contract.
  • Any contractor can write this letter to the organization when the contract is being terminated.
  • Organizations can also write this letter to inform the employee about the termination of the contract.

These are some situations in which you can write a thank you letter for the end of a contract. However, there can be many more cases in which writing this letter may be an apt option. You need to keep in mind that this letter can be written by any of the parties to a contract at the time of termination of the contract.

Tips for Writing an Effective End of Contract Letter Thank You

Writing an effective thank you letter for the end of a contract is not an arduous task. However, some people might find it to be difficult as it requires some technicalities to be addressed. To help you write an effective letter, we have prepared a step by step guide including all the aspects of writing a formal thank you letter. Let’s get started with learning the letter writing process.

  1. The format of a letter is the first thing to consider while writing a formal letter. A formal letter is very strict about the format so one must ensure that he/ she is using the correct format for writing this letter. To help you choose the correct format for this letter, we have given the sample template for the format below.

Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You for the ______ Contract

Dear ______ (Name of the Recipient)

(Body of the Letter)

Sincerely,

(Signature)

Sender’s Full Name

  1. Coming to the next most important aspect of a formal letter, we need to look at the subject line of the letter. The subject line should be specific and concise. You should mention the main purpose of the letter in the subject line. You can also mention the name of the contract in the subject line so that the recipient will know why you are writing this letter by looking at the subject.
  2. Next, you should start the letter by addressing the recipient respectfully. Some salutations that you can use in this letter are ‘Dear ____’ and ‘Mr / Ms _____’.
  3. Start the opening paragraph with thanking the recipient for the contract and showing your gratitude towards them.
  4. Keep the body of the letter short and brief. Only write the necessary details and do not over exaggerate on any issue.
  5. You should try to restrict the letter to two to three paragraphs only.
  6. Specify the purpose of writing the letter and talk about the contract that you are referring to. 
  7. You can talk about how the contract has been helpful to you and how it has contributed to you or your organization.
  8. End the letter by thanking the recipient once again. 
  9. Use an appropriate ending note for the letter. Some of the ending notes are given below:
  • Regards
  • Thanks and Regards
  • Thanking You
  • Thankfully
  • Sincerely

Following these tips will ensure that your end of contract letter thank you is effective and meaningful. Let us now look at some samples for this letter.

Sample End of Contract Letter Thank You 

A few samples of a contract termination thank you letter are given below. You can use these templates to send them to someone or you may take reference from these templates and then write your own letter.

Template 1- End of Contract Letter Thank You to Employer

Template 1 End of Contract Letter

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Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You for the ______ Contract

Dear ______ (Name of the Recipient)

As you must be aware, my employment contract ends on ______ (Date of End of Contract). I would like to take a moment to thank you for giving me the opportunity to work for your company. The past year has been very good for me as I have learnt a lot. Working at your company has been a great experience as I have grown a lot. 

I want to thank you for your continuous support throughout the term of our contract. Your guidance has been very helpful for me. Working at the company has been immensely informative and insightful for me. I appreciate you for following up with my progress and helping me at every step. The experience that I have gained during the past year will surely help me in my future career. Thank you for giving me the opportunity to serve the _____ Company (Write the name of the company). Looking forward to working with you again and wishing you best of luck for your future projects.

Sincerely,

(Signature)

Sender’s Full Name

Sample #1 for End of Contract Letter Thank You

Template 2- End of Contract Letter Thank You to Employee

Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You for the ______ Contract

Dear ______ (Name of the Recipient)

I am writing this letter to inform you about the termination date of your contract with the ____ Company. As the termination date is near, I would like to take a moment to thank you for being associated with our company for 2 years and giving the best services. You have been an asset to us and we were truly blessed to have you as a part of our ____ Team. We appreciate your work ethics and professionalism. You have not delayed even a single project during the period of your contract and have delivered all assignments before the deadline. Your work is commendable and we are pleased to have been associated with you.

Looking at your work, we would also like to extend an offer of renewing the contract and having you with us for the period of next 5 years. Please let us know if you would be interested in renewing the contract and being associated with us. Looking forward to hearing from you soon.

Sincerely,

(Signature)

Sender’s Full Name

Sample #2 for End of Contract Letter Thank You

Template 3- End of Contract Letter Thank You to Contractor

Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You for the ______ Contract

Dear ______ (Name of the Recipient)

As the end of our contract date is nearing, I would like to thank you for completing all the tasks as per the requirements. The interior decoration of our office is done as per the requirements and we appreciate you for following all the guidelines. Our office looks completely different from what it was earlier. We are glad that we chose your services to get the interior of our premises done. Thank you for all the effort that you have made during the period of the contract.

We would like to inform you that your payment due of ____ (Write the amount) will be cleared on _____ (Write the Date). Once again, thank you for working for our company.

Sincerely,

(Signature)

Sender’s Full Name

Sample #3 for End of Contract Letter Thank You

Template 4- End of Contract Letter Thank You to Business Partner

Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You for the ______ Contract

Dear ______ (Name of the Recipient)

As the termination date of our contract is nearing, I would like to take an opportunity to thank you for having me as a business partner at the ____ firm. (Name of the Firm). The past 2 years were overwhelming for me. It was a great time on the professional front. Thank you for choosing me to be the partner at the firm.

Looking forward to future associations with you and the ____ firm. Wishing you good luck for your future.

Sincerely,

(Signature)

Sender’s Full Name

Sample #4 for End of Contract Letter Thank You

Template 5- End of Contract Letter Thank You to Organization

Template 5 Thank You Message

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Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You for the ______ Contract

Dear ______ (Name of the Recipient)

With this letter, I would like to remind you that my contract ends on _____ (Date of end of contract). I would like to thank you for giving me the opportunity to serve your company and manage the Social Media department of your company. I hope that our services were of help to you and we have met your expectations. I would like to inform you that we do not have access to any of the confidential data of the company any more. Also, we will be fulfilling the confidentiality terms of the contract.

Once again, thank you for the opportunity. Looking forward to serving you again in the future. 

Sincerely,

(Signature)

Sender’s Full Name

Sample #5 for End of Contract Letter Thank You
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