Emails these days are the most preferred form of communication. Considering the ongoing pandemic situation, you would hardly consider dropping your application of interest personally to the organization or the company. However, making use of the available means of communication seems like the right approach. Many institutes or companies have their own websites, where you can drop in a message along with your contact information. You can also attach your resume or your proposal letter.
The applications received over emails, mails or even face to face, may be stored in the company database. Many organizations have a separate department to go through these applications and review them separately. Keeping all these points in mind, many a time, such letters, and applications are also discarded since they have no immediate relevance to the institute or the company.
Why the need for sending a thank you for your interest letter?
Now that we have established different ways of sending across an interest letter. Let us look deep into why a letter of thank you for your interest is so important. Here are quite a few pointers which can help you decide on whether such letters should be sent out or not.
- The company or institute’s reputation is a brand name itself. As a loyal employee of the organization, it is your primary duty to uphold the name of the organization. A simple thank you for your interest letter will take care of that. Any candidate who may not have been selected now, would come back to the same organization, and try their luck again. This helps in maintaining the brand name of your company.
- A thank you for your interest letter also tells the aspiring candidate that you have received their application and have reviewed it as well. It further assures the candidate that their resume has been scrutinized and kept in the company’s database for future reference.
- Further by sending a thank you for your interest letter you tend to streamline communication. That way a candidate will not have to keep checking in with you for an update on their application.
- Sending across a thank you for your interest letter also shows the professional approach your institute or your company has.
How to go about writing a thank you for your interest letter?
After going through the above pointers, you may have understood the importance of sending across a thank you for your interest letter. Writing a letter is comparatively an easy task. However, a two-word letter stating a simple thank you would do you no good. You will have to sit and write a letter which you can send across to the different applicants. While writing the thank you for your interest letter, here are a few pointers which you should keep in mind.
- Make use of short, simple, and easy sentences. You need to thank the applicant, not give a lecture through the letter.
- Avoid the use of jargon and ornamental words which may only seem to disinterest the recipient of the letter.
- Maintain a professional tone in the letter. You do not want to seem like sending across a casual letter. Maintain a certain amount of etiquette.
- Try To send out the letter as soon as possible. This way the recipient of the letter knows you have already received their application and have reviewed it too.
- A handwritten letter seems fascinating- however it is always advisable to type the letter. A typed letter seems professional and neat and organized.
- Make use of A4 size paper only. You want to uphold your company or institute’s brand image. Even a single piece of paper will make a huge difference. Do not opt for any other size of paper.
- If possible, print this letter in your company or institute’s letterhead. This way your company name will always be highlighted and also instead of using a plain sheet of paper, company letterheads always reflect the professional side of your organization.
- Make use of salutations like Mr./Mrs./Ms., or the complete name of the applicant if you are unsure at the beginning of the letter. This gives a professional approach to your letter.
- Write the subject of the letter right on top. The subject should be simple and to the point. It helps the recipient of the letter to understand the contents of the letter received.
- Add date in dd/mm/yy format. The date also helps the recipient to understand how fast you may have replied to their application.
- Never forget to highlight your institute or company’s name in the thank you for your interest letter. This branding will always help you in the long run.
- Always proofread the letter before sending it across. You do not want silly typos to be a part of your professional letter.
- End the letter by mentioning your contact information, be it your contact number or your email id, or both.
Thank you for your interest letter template.
Now that you have the points to consider before sending across the letter, the task may seem daunting at first. However, be assured that you don’t have to do all the hard work alone. Here are a few thank you for your interest letter templates. You can directly copy and paste these, or you can make your own changes.
Template 1, Thank you for your interest letter for internship.
Thank you for your interest letter (subject on top)
To,
Mr./ Mrs./ Ms. (full name of applicant)
Date: dd/mm/yy
Dear Sir/ Madam/ Full name of the applicant,
We thank you for your interest in our esteemed organization (your organization name).
We have received your application for interning with us for the coming six months in the marketing department. We are currently reviewing your application to match the skill sets we require for this position. So, we look forward to having the same zeal and enthusiasm on board which you have shown in your application. However, if the skill sets do not match with the current portfolio opening, we will have to keep your application on hold and review it for any future openings.
In the meanwhile, we would like to take this opportunity in congratulating you for initiating the first step towards choosing your career. We wish you the best for your future.
Please feel free to reach out to us for any further concerns or queries at the given numbers and email id below.
Thanking you.
Yours sincerely,
(Your name)
(Your designation)
(Your company name)
(Your contact information)
Template 2, Thank you for your interest letter for job application.
Dear Sir/ Madam/ Full name of the applicant,
We, at (your company name), have received your job application.
We understand you are willing to apply for the post of General Manager with the Administrative Department (mention the job opening). And we appreciate you taking your valuable time in filling out all the details to apply for this post. Having the right amount of experience, along with the skill sets would help us choose the right candidate to fill this position. However, we are evaluating all the applications we have received for this particular job opening.
In the meanwhile, be rest assured, we will keep you updated on the progress of your application. And if selected, there would be multiple rounds of interviews which you should be prepared for.
We feel obliged to have received your application for the job and look forward to our future interactions with regard to the same.
Thanking you.
Yours sincerely,
(Your name)
(Your designation)
(Your company name)
(Your contact information)
Template 3, Thank you for your interest letter for admission in the institute.
Dear Sir/ Madam/ Full name of the applicant,
We thank you for taking a step towards your bright future by choosing to be a part of our prestigious institute (your institute name).
We have received your application for joining our professional course of (mention your course name). You will be glad to know this course is one of the most sought-after courses in our institute. And we assure to provide complete assistance to all the applicants aspiring to be a part of this course. While we review your profile to get a better understanding of your educational background and experience, we encourage you to keep looking at our website (mention the website address). Keep checking out for more information on this course.
We thank you once again for considering us to help you shape your future in our esteemed institute.
Thanking you.
Yours sincerely,
(Your name)
(Your designation)
(Your institute name)
(Your contact information)
Template 4, Thank you for your interest letter for job application.
Dear Sir/ Madam/ Full name of the applicant,
This letter is to notify you that we have received your application for the post of (mention the position). We thank you for taking your valuable time and considering our company (company name) for shaping your future.
Currently, we are accepting applications both online and offline. We will be reviewing all the applications and hopefully by (mention a timeframe), we will be able to confirm the date for conducting interviews. If selected, you will be contacted via phone and email by our human resource team. He/she will assign the date and time for your interview.
We wish you all the best for your future endeavors and thank you once again for sending across your application for our consideration.
Yours sincerely,
(Your name)
(Your designation)
(Your institute name)
(Your contact information)
Template 5, Thank you for your interest letter in participating inter-college debate or any other event.
Dear Sir/ Madam/ Full name of the applicant or Institute Name,
We at (your institute name) are glad to inform you that your application for taking part in the inter-college debate (or any event) has been received by our team.
We are currently shortlisting all the institutes who can take part in this national level debate which will be live broadcasted all across the continent. The sorting process may take longer than anticipated. We shall conduct mock debates to help us shortlist the best college teams across the state.
We welcome you in sending us an audition tape as well to help speed up the shortlisting process. Also, we appreciate your level of dedication and support in helping us make this event a success.
Our team will reach out to you for updating you with further details as and when required. Please feel free to contact us at any given point in the contact numbers and email id mentioned below.
Thank you for your precious time.
Yours sincerely,
(Your name)
(Your designation)
(Your institute name)
(Your contact information)
