If we get invited for a function, it becomes our responsibility to write a thank you letter, accepting or rejecting the invitation. The invitation can be for anything like an invitation to attend a birthday party, social event, conference, or to appear for an interview. The main purpose of writing a thank you letter for invitation is to thank the sender while also telling them if you will be able to make it or not.
Thank you letter for the invitation can be sent via email, message, or post depending on the subject of the letter. If you receive a formal letter inviting you for an interview, a business event, conference, or anything similar, then you must send the thank you letter via email. However, if the invitation letter is for a birthday party or any other informal social event, then you can send the thank you letter via any medium. But it is advisable to send the letter in the same medium via which you received the invitation. For instance, if the birthday card was sent as a message then you should send the thank you letter for an invitation via message.
This article covers various aspects of writing a thank you letter for invitation. We have got some tips to write perfect thank you letters for invitation along with some sample letters. The sample thank you letters for invitation can be used in different situations and can be customized as per needs.
What is a Thank You Letter for Invitation?
A thank you letter for invitation is a sincere letter of thanks written to the person who has sent the invitation. Giving a note of thanks to the inviter or host is a sweet gesture. Thank you letter for invitation also acts as an acknowledgment letter for the invitation. The main purpose of writing a thank you letter for invitation is also to let the sender know about your acceptance or rejection. It is a way of confirming your attendance at the event or the interview.
It is a gesture to show thankfulness and gratefulness. Writing a thank you letter for invitation will also make the sender feel like you are interested and happy to receive the invitation. These letters can be written formally or informally depending on the subject of the letter or the occasion of the invitation. Letters written to thank for invitations for interviews, formal events, business conferences, etc. are formal letters. However, letters written to thank the sender for inviting you to birthday parties, social gatherings, festivals, etc. are informal letters. A specific format has to be followed for writing formal letters while informal letters can be written in any format.
When is a Thank You Letter for Invitation Required?
A thank you letter for invitation is required when you receive an invitation for anything. Some of the instances in which you can write a thank letter for invitation are given below:
- It can be written if you receive an invitation to a birthday party.
- You can write a formal thank you letter for invitation on receiving an invitation to attend an interview.
- It can also be written when you receive invitations for business conferences or events.
- When an organization invites you as a speaker to their company, you must write a thank you letter.
These are just some of the instances in which you must a thank you letter for invitation. However, there can be many more instances in which you can write a thank you letter for invitation. Read on to find some tips for writing a perfect thank you letter for invitation.
Tips for Writing an Effective Thank You Letter for Invitation
Writing an effective thank you letter for invitation requires one to keep certain things in mind. Firstly, the letter should be sent promptly. Make sure that you reply to an invitation letter as soon as you receive it. Some of the tips and tricks for writing a thank you letter for invitation are given below. Make sure to follow these tips while writing a thank you letter for invitation to anyone. These tips include tips for writing both formal as well as informal letters.
- While writing formal letters as a response to invitation for interview or meetings, you must follow the format of a formal letter. Make sure to start the letter with formal opening lines like Sir/ Madam or other relevant words.
- Do not forget to write the subject in a formal letter.
- However, if you are writing an informal thank you letter as a response to an informal invitation, you can follow the format of an informal letter. In such letters, you can start with ‘Dear Friend (Name of the friend)’.
- Make sure that the letter is short, crisp, and to the point. Do not extend the body of the letter unnecessarily. Only write what is necessary.
- Politely accept or reject the invitation offer.
- Also mention if you will be attending the event or not.
- You should illustrate your interest in the occasion through the letter.
- If you want to know anything about the event or have any inquiries, then you must mention them in this letter.
- Very briefly, thank the organizer for involving you in the event.
- Finally, end the letter with appropriate closing lines. End the formal letter with ‘Sincerely’ while using informal words like ‘Yours Lovingly’ in informal letters.
Sample Thank You Letter for Invitation
A few samples of thank you letters for invitation are given below. You can use these free sample templates of thank you letters for invitation by customizing them according to your needs. You can either take an idea from these samples and frame your own thank you letter for invitation or you can send these sample letters ahead as it is.
Sample #1 (Thank You Letter for Invitation to a Birthday Party)
Your address
Date
Receiver’s address
Dear ABC (Name of the Receiver),
Hello, I hope you are doing well. I am writing this letter to thank you for inviting me to Adam’s (Write the name of the person) birthday party. I am glad to be invited and be a part of such a joyous event. Thank you for allowing me to join you in this special celebration. I will make sure to attend the party on 25th May (Write the date of the event) at 8:00 pm (Write the time of the event).
I would like to know if this is a themed party. If so, please let me know the theme of the party so that I can make the necessary arrangements. Further, I extend my help to you in any way. Please let me know if you need any help with the organization of the party as I would be happy to help.
I am eager to attend the birthday party and share happiness and joy with you and your family. I am looking forward to celebrating this day and be a part of your memorable celebration.
Yours Lovingly,
XYZ (Your Name)
Sample #2 (Thank You Letter for Invitation to Interview- Accepting the Invitation for Interview)
Sender’s Address
Sender’s Email Address
Date
Receiver’s Name
Receiver’s Job Title
Name of the Company/ Organization
Address of Company/ Organization
Subject: Acknowledgment of Invitation for Interview
Dear ABC,
Thank you for inviting me for an interview for the position of Associate Engineer (Write the job position) at Microsoft (Write the name of the company).
I am thankful for the opportunity that you have given me. I am looking forward to meeting with Mr. Adam (Name of the Person, if specified) on May 4th, 2021 (Write the date of the interview). I will reach the office (Write the venue of the interview) at 10 am (Write the time of the interview).
Sincerely,
(Signature)
Sender’s Full Name
Sample #3 (Thank You Letter for Invitation to Interview- Rejecting or Rescheduling the Invitation for Interview)
Sender’s Address
Sender’s Email Address
Date
Receiver’s Name
Receiver’s Job Title
Name of the Company/ Organization
Address of Company/ Organization
Subject: Acknowledgment of Invitation for Interview and Request for Reschedule
Dear ABC,
Thank you for inviting me for an interview for the position of Associate Engineer (Write the job position) at Microsoft (Write the name of the company).
I am thankful for the opportunity that you have given me but I would like to request you to reschedule the interview to a later date. I have an appointment scheduled (Specify the reason for the reschedule) for May 10th, 2021 so will not be able to attend the interview during the allotted slot. I am available on May 11th and May 12th (Specify your availability), so I request you to please reschedule it to the day that works for you too.
I apologize for the inconvenience caused to you. I want to let you know that I am still enthusiastic about this position and hoping to meet with you soon.
Thanks for understanding!
Sincerely,
(Signature)
Sender’s Full Name
Sample #4 (Thank You Letter for Invitation to Conference)
Sender’s Address
Sender’s Email Address
Date
Receiver’s Name
Receiver’s Job Title
Name of the Company/ Organization
Address of Company/ Organization
Subject: Acknowledgment of the Invitation to Conference
Dear ABC (Name of the Organizer),
I am writing this letter to thank you for inviting me to the upcoming ‘Environment Connect Conference’ (Write the name of the conference). I will be glad to attend the conference on May 5th, 2021 (Date of the conference) at 10 am (Time of the conference).
Thus, I am confirming my attendance for the same. I hope this opportunity gives us a chance to strengthen our business relationship,
Thank you for the invitation, once again. I am looking forward to meeting you and your team.
Sincerely,
(Signature)
Sender’s Full Name
Sample #5 (Thank You Letter for Invitation to Attend an Event as a Speaker)
Sender’s Address
Sender’s Email Address
Date
Receiver’s Name
Receiver’s Job Title
Name of the Company/ Organization
Address of Company/ Organization
Subject: Acceptance of the Invitation to Speak at the Annual Event of Child Rights Organization
Dear ABC (Name of the Organizer),
I am writing this letter to thank you for inviting me and giving me the opportunity to appear as a speaker at the Annual Event of the Child Rights Organization. I am pleased to accept the invitation and honored to know you thought of me. I look up to the work that your organization is doing and want to extend some financial help towards the foundation. Please let me know the medium for donating to the organization.
I also want to thank you for offering the accommodation facilities. But I want to inform you that I have some relatives in New York who are willing to arrange residence for me.
Thank you for the opportunity to speak at the event (Write the name of the event) on May 5th, 2021 (Write the date of the event). I hope my words are able to motivate someone to work and contribute towards child rights. I look forward to meeting you soon.
Sincerely,
(Signature)
Sender’s Full Name
Sample #6 (Thank you Letter for Invitation to a Wedding)
Your address
Date
Receiver’s address
Dear ABC (Name of the Receiver),
I am writing this letter to thank you for the invitation to your and Elle’s (Write the name of the fiancé) wedding. I will be pleased to be a part of your celebration on May 8th, 2021 (Write the date of the wedding).
I want to congratulate you on the new journey that you will begin with the love of your life. I wish you a life full of happiness and love.
Thank you for inviting me and I will reach the venue to give my blessings to the new couple.
Yours Lovingly, XYZ (Your Name)
