Not everyone is blessed with a luck to find a house of their liking and their dreams. House hunting has always been considered a nightmare. Getting a good place, in a decent locality with an equally decent landlord is a blessing in disguise. Not to forget the rent aspect. If you can find the right landlord who is supportive and understanding, you do not mind paying the rent on time. All these play a particularly important role in our day-to-day lives. We may not understand, pay attention to these things daily, but as the saying goes Home is where the heart is. You need a place to sit back and relax from a tiring day at work and not have to deal with unruly neighbors, or a demanding landlord.
Who and why is a landlord important?
A landlord can typically be defined as a person who has property in their name and are willing to let the property. It can be a flat, a shop, a room, on rent for a given period, by undergoing a legal document with a tenant. Finances are to be sorted while undergoing such a rental agreement and the specific amount of time for which the place will be rented also needs to be mentioned in the agreement.
Having defined who a landlord is, you automatically will understand the importance of a landlord. With the help, assistance, support of a landlord is when you can get the right place. It can either be as an investment for a shop, or as your residential home. A landlord becomes important to establish a relationship, not just in monetary terms. It is also important to find a right landlord who has the same natural disposition as yourself, you have found the best deal. And appreciating the landlord and their role in your day-to-day life, can help you earn the extra brownie points with your landlord.
What is the need for a thank you letter to landlord?
Now that you have realized the role and importance of a landlord in your day-to-day life, it also becomes important for you to appreciate the landlord’s role. So time to write a thank you letter to landlord. Here are a few points which will help you understand the importance of a thank you letter to landlord.
- A thank you letter to landlord, shows the true nature of the tenant. Appreciating the landlord through a letter, helps the landlord to understand and gaze into the tenant’s psyche. Even the landlord feels assured that they have rented out their property to a sensible person.
- A thank you letter to landlord will help you build a positive image with the landlord. The landlord will remember you writing out a letter and thanking them for their services. Not all who rent property have the courtesy of thanking the landlord and that too in the form of a thank you letter.
- Showing your appreciation towards the landlord’s contribution, can help you build a happy and healthy relationship with the landlord. This will go a long way for you. In case you are planning to extend the contract for subletting the place, who knows, the landlord may be impressed enough with you, to do so without increasing the rent.
- Thank you letter to landlord can help give a clean, and mature image not with the landlord, but with the other tenants at well. You can help establish a positive environment in and around you.
- A thank you letter to landlord is considered to be a big gesture. And this gesture will help you in the longer run.
How to write a thank you letter to landlord?
Now that you know how important it is to write a thank you letter to landlord, you will have to sit and write the letter. Writing the letter is not as big a challenge as ensuring the reason for writing the letter is understood and perceived by its recipient. It becomes utterly important to ensure that the letter retains its purpose. Here are a few pointers which can help you write the perfect thank you letter to landlord.
- Always mention the reason or subject of writing the letter on the top. This helps save a lot of time for the recipient of the letter and also the intention or purpose of writing the letter is stated right on top. Even the recipient understands the value of the letter and the content and context of the letter.
- Keep the letter short and sweet. Avoid the use of jargon, ornamental words, and complicated wordplay. Not everyone has the same level of understanding as yourself. It becomes extremely important to keep the letter to the point.
- Make the letter a personal experience rather than a professional journey. Giving a personal touch to the letter will always help you build a healthy relationship with then landlord.
- Always mention the salutations like Mr./Mrs./Ms., of the landlord in the letter. Since you do know each other, writing the correct salutation becomes extremely important and necessary. It also is a basic letter writing etiquette.
- Add date in dd/mm/yy format only.
- Show gratitude through your letter. Make use of words like, ‘appreciate’, ‘humbled’, ‘gratitude’, ‘thankful’, ‘grateful’, and others. Such words give a positive feel to the letter and even the recipient appreciates it.
- Always do a spell check, typo errors and silly mistakes in the letter. You do not want to come across as a childish tenant who does not even know how to write a letter.
- Handwritten or printed, both the forms of letters are appreciated. Printed letters have an advantage of being neat, clean, and precise. Even a handwritten letter can be neat and clean. Do remember to not overwrite and do not strike through the words. Keep the letter neat and clean.
- Always print the letter in a A4 size of paper. Do not write or print the thank you letter to landlord in a piece of paper taken from an old notebook. This is another letter writing etiquette one should always follow.
- Mention your contact details at the end. IT is basic letter writing etiquette to always provide your contact information at the end of the letter.
- End the letter by writing, ‘yours sincerely’, or ‘yours faithfully’. This shows the genuine side of you.
- Be genuine in your letter, do not exaggerate. The purpose is to thank the landlord and not write a short story for him/her. Do not bother about the length of the letter, as long as the content of the letter is precise and to the point.
Thank you letter to Landlord Template
Now that you know the reason for writing a thank you letter to landlord and have established the rules of writing a letter, you may feel a little lost and confused. Writing a letter may have never looked so challenging. In today’s world where there is an ongoing pandemic, you feel grateful to be alive. And you want to extend your appreciation for everything and everyone around you. During these hard times, if your landlord has been considerate and helpful, then you are indeed lucky. Here are a few thank you letter to landlord templates for your kind perusal. The templates are designed in such a way that you can directly copy paste from them. You can make your own additions and subtractions as per your liking before sending it across to your landlord.
Template 1
Thank you for waving off rent for three months (Subject on top of letter)
To,
Mr./Mrs./Ms. (full name of landlord)
(Landlord’s address)
Date: dd/mm/yy
Dear Sir / Madam,
It gives me immense pleasure to be associated with a genuine and supportive landlord as yourself. In this pandemic, where the world is witnessing the worst of times, we still have a few genuine people who genuinely care to make a difference.
Your decision to waive off the rent for the coming three months has been appreciated by the whole building. We feel lucky enough to have rented the apartments in your precinct and nowhere else. There are some tough times ahead, and we understand everyone may have financial concerns considering we all are stuck at home and maybe even a few have lost their means of earnings. Having said so, we do understand that even you have a family to take care of and you may need your finances to keep the ball rolling. So we all have decided to pay half of each months rent for the coming three months to you to ensure even you face no hardship.
Thank you once again for being the best landlord.
Yours sincerely,
Your name
Your flat no.
Your contact number
Your email id
Template 2
Thank you for renting the shop
Dear Sir / Madam,
I would like to extend my gratitude and thanks for renting out your shop to us. We were at a loss trying to find the shop which will accommodate our requirements and would offer a rent which we can afford. Having found you, has indeed been a blessing for us.
Please make note, the rent will be transferred to your bank account by 5th of each month and no later.
Please feel free to contact for any further concerns or queries you may have. My contact information is listed as under.
Thanks and regards.
Yours sincerely,
Your name
Your address
Your contact number
Your email id
Template 3
Thank you for renting the house
Dear Sir/Madam,
It gives me immense pleasure and joy to have stayed in this wonderful house for over 2 years now.
The search for a perfect house is always challenging. But having found such a genuine and caring landlord has been a blessing for me. In these past 2 years, I have realized that genuine people are hard to come by. And even though I may not be living here anymore, I would like take this opportunity to thank you for being a tenant in your house.
I shall always be grateful to you and please feel free to contact for anything.
Thanks and regards.
Yours faithfully,
Your name
Your address
Your contact number
Your email id
Template 4
Thank you for renting the house and renewal of contract
Dear Sir/ Madam,
It has been a hassle free stay for me and my entire family this past year. We feel grateful to have been blessed with such an understanding and supportive landlord.
We appreciate your kindness and would also request to renew the rent contract for the coming year as well if it is okay with you.
Hoping for a positive response from your end.
Thanks and regards,
Yours faithfully,
Your name
Your address
Your contact number
Your email id
Template 5
Thank you letter for waving off the security deposit
Dear Sir / Madam,
Thank you for being a blessing in disguise for us. For the past 2 years we have rented your place and you have been the most genuine, understanding, and supportive landlord.
Thank you for waving off the security deposit for these 2 years and never once questioning us if we were late with our monthly rent. We understand these are some difficult times for all us, and we hope you all are safe and in best of health.
We would like to renew our contract for another year with you. I hope that is not much of a hassle for you. And would also like to pay the security deposit going forward. I appreciate your kind gesture of helping us out during the tough phase of our lives and now it is time for me to return the same favor.
I hope you will extend our rent agreement and help us stay in the house a little longer.
Looking forward to your positive response.
Thanks and regards.
Yours faithfully,
Your name
Your contact number Your email id
