Selling a house often involves several different steps. One of them is the open house. The open house is where people visit your to-be-sold house and evaluate if your house matches their preferences. The letter or email sent after the open house is concluded called the thank you for attending our open house letter. The thank-you letter after the open house is mainly written to establish a connection with the potential buyers and convert them into serious buyers.
Today, this letter is traditionally sent via email by the real estate agent or the owner of the house in case no agent is involved. However, writing a personalized letter can increase the odds of building a personal relationship, which can go a long way towards closing the sale. If you have been scratching your head thinking about how to write a thank-you letter to your open house attendees, this article can help.
Tips to write an effective thank you letter to open house attendees
Writing a letter is a skill that everyone should strive to develop. When it comes to thanking someone for attending the open house, there is an increased need to get the letter right. If you are wondering how to write a thank you for attending our open house letter that results in conversion, here are some tips for you.
1. Getting the elements right
Thank-you letters have certain elements that make up the whole thing. These include the opening address, thank-you statement, thank-you details, Final thank you, and closing. Getting the right form of address, thanking someone with the right words and details, and the appropriate closing can build an effective and memorable thank-you letter. Thus, put a little thought into the letter and its recipient as you draft it.
2. Keep it short
Very long letters are only suitable if you know the person deeply and have much to discuss. Otherwise, it is always smart to keep the letter short. You should write no more than 200 words when you are thanking someone you just met during the open house. You can always send a follow-up, should they respond; that is a bit longer.
3. Personalize the letter
As mentioned earlier, personalized correspondence always helps you seal the deal. Thus, it is important that you write for your recipient and not for a bunch of people. Your conversation from the open house may always not be sufficient to personalize the letter. Therefore, you can try looking at their social media handles and get more information on them before you start writing.
4. Make it memorable
In the age of emails, text messages, and video calls, your letter can be a memorable thing in itself. However, don’t depend on that effect alone. Instead, work towards writing a letter that is memorable and keeps them reading. Using humor in your letter can help break the invisible but very real ice. Not only does it make you more memorable but also more relatable and likable.
5. Leave your contacts
While the intention of the letter is to forge personal relationships and trust, don’t forget to mention different ways they can contact you. Whether you are a real estate agent looking for new clients or you are looking for dependable buyers for your house, leaving contacts helps. It gives the recipient of your letter a way to get in touch with you in case of queries. Don’t forget to add in some encouragement to contact you.
6. Follow-ups
Continuing from the previous point, give the recipient of the letter away to establish follow-ups regarding the house or anything related. It is important, therefore, to invite them for another open house, a quick meeting, or a call. This can work as your CTA while retaining the personal touch.
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The basic format of thank you for attending our open house letter
Given below is a basic format to follow when writing a thank you for attending our open house letter:
Samantha Dawes
3841 James Martin Circle
Worthington, Ohio, 43085
614-436-9346
12-10-21
Subject: ******************
Dear Ms. Dowes,
How are you doing?
It was wonderful meeting you during the open house at Lowes Alley on October 9th, 2021. I would like to extend my gratitude for being such a wonderful guest while you were. You were gracious and made it a point to follow the ground rules we had kept for the open house. You went as far as wearing shoe covers before entering the house. I really appreciate the gesture.
During the event, I noticed you had some wonderful questions to ask about the house. I wonder if I was able to answer all your questions satisfactorily. If I can’t, please feel free to reach out to me via the contact details given below for any further queries. Perhaps, we can meet up for a quick coffee and discuss the property if that is something you are interested in doing. Please let me know.
I am looking forward to your response.
Kind Regards,
Timothy Lane,
3034 Lowes Alley,
Worthington, Ohio, 43085
614-267-0836
Samples for thank you for attending our open house letter
Let us now look at a few different versions of a thank you for attending our open house letter.
1. A simple thank-you letter for open house attendees
Walter Martin
3034 Lowes Alley,
Worthington, Ohio, 43085
614-436-9346
12-10-21
Subject: ******************
Dear Mr. Martin,
I hope you and your pawed friend are doing well as you read this.
It was great meeting you during the open house at Collins Avenue on October 9th, 2021. I would like to thank you for being such a great sport during the open house. We had a lot of visitors, and you were not given as much attention as I had hoped to give you. Yet, you were so cordial and amicable. I highly appreciate your patience.
On the open house day, although I wasn’t able to answer all your questions, I did notice your Labrador tied to our entrance. If I recollect it correctly, he was named Timmy. I hope Timmy is fine, and I so wish I could have let him into the house for a paw-friendly open house. Let me know if you want me to secretly arrange that ;).
You can contact me via my mobile number given below if you have any queries for me about the house. I look forward to your response.
Kind Regards,
Marty Simpson,
699 Collins Avenue
Worthington, Ohio, 43085
614-780-0147
2. Thank you with feedback
John C Graves
3841 James Martin Circle
Worthington, Ohio, 43085
614-436-9346
12-10-21
Subject: ******************
Dear Mr. Graves,
I hope you are doing well.
Thank you for being a gracious presence during our open house at Lowes Alley on October 9th, 2021. It was wonderful getting really good questions from you during the event, and I hope I was able to answer all your questions satisfactorily. I also hope your leg, which seemed swollen during the open house, is doing better.
The open house was an overwhelming event for my wife and me since we were doing it for the first time ever and without an agent. I’m sure there were more mix-ups, like the lack of seating arrangements we had during the latter part of the event. Since you were an active part of the open house, I was wondering if you could give us quick feedback on our open house. Your feedback can help us arrange a better open house in the future. You can also use this opportunity to give any feedback on the property too.
I was hoping for honest feedback from you. Once again, thank you.
Kind Regards,
Timothy Lane,
3034 Lowes Alley,
Worthington, Ohio, 43085
740-267-0836
3. Thank you letter asking for an appointment
Vincent P Ward
4769 James Martin Circle
Worthington, Ohio, 43085
614-430-2670
12-10-21
Subject: ******************
Dear Mr. Ward,
I hope this letter finds you and your lovely wife well.
It was great meeting you during the open house at Collins Avenue on October 9th, 2021. I write this letter to thank you for your wonderful presence during the event. It was evidently a packed open house, and my wife and I couldn’t really cope with the crowd and everyone’s queries.
I’m sure, during the hustle, we may have missed a few queries from you. You were such an understanding person for not taking the lack of attention personally. We would like to, however, make up for it by inviting you over for a quick meeting for coffee, lunch, or dinner. Please let me know if that’s something you are your wife and you will be okay with. We can choose a date and time that sits well with everyone’s schedule.
Once again, thank you for your understanding and apologies for the mess during the open house. I hope to hear back from you.
Kind Regards,
Martha Lane,
3334 Collins Avenue,
Worthington, Ohio, 43085
614-840-6705
4. Thank you with comparable listings
Terri J Drayton
1371 Derek Drive
Akron, Ohio, 44308
330-319-5446
12-10-21
Subject: ******************
Dear Ms. Drayton,
I hope you are doing well.
Thank you for attending the open house at Collins Avenue on October 9th; it was wonderful to have met you. I’m sure buying a house is a big dream for you and your family. I’m determined to ensure that you find the best possible property that fits your vision and budget. To help me with that, I would like you to tell me if you liked the house you visited at Collins Avenue.
I have a few listings in the surrounding neighborhood that you may be interested in if the one in Colline Avenue sparked your interest. All of them have 4 bedrooms and wonderful living and dining rooms, which I think suits your family of four. Would you like more such suggestions? Feel free to respond to this letter via the number shared below or through Virginia@virginerealestate.com.
I hope together we can find you the perfect home. I am looking forward to your response.
Kind Regards,
Virginia J Macpherson,
Virgin Real Estate
Akron, Ohio, 44308
330-807-0330
5. Thank you letter to attendees who didn’t like the house
Colleen D Platt
623 Robinson Lane
Columbus, Ohio, 43201
614-747-5982
12-10-21
Subject: ******************
Dear Mrs. Platt,
I hope you are doing well.
Thank you for attending the open house at Franklinton on October 9th, 2021. I’m sorry the house didn’t fit the needs of you and your family. Sometimes, a house search can seem like the most challenging thing. However, I am writing this to tell you that you don’t need to be disheartened just yet.
I have more houses lined for open houses in the next couple of weeks. If you are interested in more details, feel free to contact me at 614-753-2080 during the weekdays. Alternatively, we can meet up for a quick coffee when you can share with me your exact requirements in the house.
Let me know which works for you. I look forward to your response.
Kind Regards,
Thomas I Green,
Green Estates
Columbus, Ohio, 43212
614-753-2080
6. Thank you letter for leads
Sonya T Robbins
2452 Lindale Avenue
Alexandria, Ohio, 43001
330-350-2485
12-10-21
Subject: ******************
Dear Ms. Robbins,
I hope you are doing wonderful when you get this letter.
Thank you so much for attending the open house at German Village on October 9th. At the end of th event, you had told me that the house was not to your liking. I’m sorry to hear that. Let me know if I can help you find properties that better meet your requirements.
In the meantime, do you know some who will love to call the German Village property their own? If yes, please refer the house to them. We offer a great referral program that gives you 25% off on our services for each buyer you refer.
Feel free to contact me via my mobile if you have any doubts.
Kind Regards,
Donna C Russell,
Real Deal Estate
Alexandria, Ohio, 43001
330-560-2735
