Having a fantastic speaker at your event will make it more special. Speakers are the center of attention at your event since they will be in charge of the mood. Not only with occasions, speakers are also beneficial in terms of providing additional knowledge and experiences.
According to a study, guest speakers impacted the students. A percentage of 77% to 91% of young people admitted that talks helped boost motivation, encouragement and self-belief.
A speaker who went above and beyond to share insights and build up your event deserves to be recognized. MailToSelf prepared helpful tips and templates of thank you letters for guest speakers for special events and occasions.
What Is A Thank You Letter?
A letter of gratitude for a favor provided by someone is known as a thank you letter. This enables you to convey your happiness at his/her excellent performance that you could not mention in person. This way, you’ll be able to express your gratitude for his/her kindness and what he has done for you.
One of the instances, when this can be done is when a speaker keeps the audience entertained at an event, increasing its success. If he made the occasion memorable and brought it to life, you should write him a heartfelt note of gratitude to express your sincere appreciation. You can make this letter electronically or write it by hand.
When Should You Send It?
- When your speaker keeps your event lovely and full of happiness.
- If the speaker accepted your invitation despite his/her hectic schedule.
- Whether the event is for business and the speaker assists you in selling a product, you make great money from it.
- Whenever your speaker mentions your events in a favorable light and makes a good impression of them.
After the event, be sure to send the speaker of your event a letter of appreciation. You may be able to email it a day or two after the event.
Writing Guidelines
These tips and tricks will help you write an effective thank you letter.
- Format: Starting with the structure of this letter, it must be noted that a formal letter format is required for writing this particular letter. Given that this letter’s goal is formal, its structure needs to reflect that.
- Subject: If you send it via email, you should also keep an eye on the subject of your letter. Writing a strong subject line is necessary because it affects whether the recipient will open the message and read it. The phrase “Thank You for Speaking at the _____ Event” is a suitable one to use.
- Proper Salutation: Address your recipient properly and with respect. You may use “Mr/Ms.”
- Keep it Short: Time is crucial, and you should also be mindful of how long it will take the receiver to read your message. Another benefit is that you showed consideration for his/her time.
- Express Gratitude: The main goal of your letter is to express your gratitude to him for coming to the event and helping you out with it.
- Mention a Special Scene at the Event: Even if the letter should be brief, attempt to include some information about a significant development during the event he attended.
- Advance Invitation and Referral: You might politely let him know you want him to speak at another event if you plan to host one. Please mention that you are prepared to refer him to friends or acquaintances who will also plan an event concerning the reference.
- Use a Sincere Ending Note: You may use phrases like ‘Regards,’ ‘Sincerely,’ ‘Thank You,’ etc.
- Sign the Letter: Provide a signature at the end of your letter with your name to let the recipient know about you.
Templates of Thank You Letter to a Speaker
If you are finding it challenging to write down a good thank you letter to a guest speaker, you can simply use these templates with minor edits.
Template #1
Name
Address
DATE
Guest Speaker’s Name
Address
Dear Sir/Madam,
I thank you from the bottom of my heart for taking time from your busy schedule to be the guest speaker at our seminar. Your presence and wise words helped magnify our cause in the best possible way. Our seminar was a huge success. All thanks to your enlightening words that inspired so many people out there.
I also thank you on behalf of our other guests who were thrilled to have you as company and exchange a few words with you. I cannot thank you enough for gracing our seminar, invigorating all our spirits and making everyone feel at home.
I look forward to our next interaction soon. Wishing you all the best for your future endeavors.
Yours Sincerely,
Name
Title
Template #2
Name
Address
DATE
Guest Speaker’s Name
Address
Dear _____________,
I would like to take this opportunity to thank you for the stirring speech you gave us at the graduation ceremony yesterday. Everyone present at the occasion was not only in awe of your knowledge, but also greatly impressed by your presenting style.
It was a great pleasure to listen to your wise words and learn so much from it. I take this opportunity to thank you on behalf of our entire administration and students who were captivated by your talk.
I am extremely grateful to you to touch on the subject of ____________ in your speech and create so much awareness regarding the same. It would be our immense pleasure to invite you once more to spread awareness around the subject in the near future. Thank you once again!
Sincerely,
Name
Title
Template #3
Name
Address
DATE
Guest Speaker’s Name
Address
Dear/Respected ______________,
I hope this letter of mine finds you in great health! I would like to take this opportunity to thank you for giving up on your valuable time to talk at our program this week. It was a great pleasure to hear you talk about ____________. It was quite apparent how every single person at the event was engrossed by your talk.
Without you, it would not have been possible for us to pull out a successful event. It is only because of your generosity to spare your time for us, that we were able to make our program such a success. There is so much more to learn from your knowledge and experience.
Wish you great health and success with all your future endeavors.
Thanking you!
Yours Sincerely,
Name
Title (if any)
Template #4
DATE
Name
Company/Organization
Address
Dear ____________ (Recipient’s name),
On behalf of our entire team at ____________, we would like to express our gratitude to you for the talk on ___________. Your talk was not only extremely informative, but also kept everyone entertained in their seats. The size of participation during your talk is testimony to how thrilled everyone was to listen you speak.
We sincerely appreciate you for taking out time from your busy schedule to provide us with such valuable information. The seminar earned a huge positive response. All thank to your support.
I wish you great luck with all your future projects and look forward to meeting you soon.
Warmest regards,
Name
Title
Template #5
To: ________________
From: _____________
DATE: Month, day 2021
Dear/Respected __________,
I am writing this letter to thank you for serving as a speaker at our conference last night. Your readiness to share your experience and expertise on the topic of ____________ played a vital role in making our event a success. You are an expert in your field and to have you as a guest speaker was the best we could do to inspire our new trainees. Your bright ideas and comforting guidance had a great positive impact on the attendees.
I take this opportunity to thank you on behalf of the entire team at ____________. Your talk has worked as a starting point to resolve important issues in the area and inspired many to take individual initiative.
Once again, I thank you on behalf of everyone present at the conference for your kind gesture towards our institution.
Sincerely,
Name
Title
Template #6
DATE
Name
Address
Dear _______________,
I am writing this to thank you on behalf of our entire team at _____________ for your participation in the ____________ (event name) on ___________date. As a guest speaker, you played a critical role in turning the event into a big success. Your kind presence not only attracted a great strength of participants, but also kept everyone amused with your deep insights on the subject of your talk.
It was a great experience having you at our event. I again look forward to working with you in the future. Thank you so much for everything!
Warmest regards,
Name
Title
Template #7
Date
Name
Address
Dear ___________(Recipient’s name),
Thank you Mr./Ms.___________ for such an enlightening and entertaining speech on ___________ last night. We appreciate your kind presence at our event. Our team is in awe of your presentation skills. Your talk was extremely useful for students who are looking forward to building a career in _____________.
You may not know this Mr./Ms.____________, but the audience was totally mesmerized by your insightful thoughts during the speech. We really appreciate the time and effort you put to grace our event and make it such a big success. We owe you special thanks for touching on the subject of ____________ and guiding our students with your thoughts on it.
Have a great day!
Sincerely,
Name
Title
Template #8
Dear ______________,
Thank you so much for taking out time of your busy day to visit our university to share your experience with students. Everyone present at the event learnt a great deal through your talk. Your talk not only gave valuable insight into ____________, but also inspired many to actually do their bit for the same.
I hope, being a part of our annual conference was a positive experience for you as well. Right from the enlightening information you shared, to your amusing manner of delivering the speech – everything was perfect! I cannot thank you enough for being amidst us yesterday and sharing your expertise with the students. The students have learnt life altering lessons from your talk.
Once again, I thank you for enriching our event with your presence.
Yours sincerely,
Name
Title
Template #9
Name
Address
DATE
Guest Speaker’s Name
Address
Dear Sir/Madam,
I would like to take this opportunity to thank you for being a part of our annual fest as a guest speaker. Your presence not only enriched our event, but also left everyone impressed with your kind and insightful words. Your talk left a huge impact on people of all ages present at the fest.
I am extremely grateful to you for having agreed to be a part of our little celebration. It is because of your support that we were able to pull out the event with great success.
Thank you again for taking the time to visit and sharing your valuable ideas with guests.
Warmest Regards,
Name
Title
Template #10
Your Name
Address
DATE
Recipient’s Name
Address
Dear __________,
Thank you so much for taking time from your busy schedule at the university to be the guest speaker at our event. You might not have noticed, but every single person at the event was left mesmerized by your talk.
Your speech was not only informative, but also kept everyone entertained throughout the session. It is the quality of a great speaker to amuse the audience while pointing out important matters. The same is with you!
I also want to thank you on part of our entire team for gracing our event. Without your support and active guidance, it would not have been possible for us to turn our dream event into a reality.
Even the fellow guests present at the event were so mesmerized by your deep and powerful insights on the subject. I hope, you too had a positive experience being a part of our event. I am looking forward to our collaboration in the future as well.
Looking forward to meeting you in person soon and learn from your expertise once again. Once again, I would like to thank you for being a part of our event and gracing our annual celebrations with your kind presence.
Wishing you great health and luck for future endeavors.
Yours Sincerely
Name Title
Template #11
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You for Speaking at Our Event Letter
Dear ______ (Name of the Recipient)
We are really grateful to you for giving a speech at our annual function. We are thankful to you for sharing such thoughtful and kind words with our students. Your speech last evening at the school annual function has motivated students and they were inspired after hearing your journey.
Thank you again for taking out time from your hectic schedule and speaking at our annual function event. Thank you for giving us a memorable and inspiring evening. We hope to have you over again.
Sincerely,
(Signature)
Sender’s Full Name
Template #12
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You for Speaking at Our Event Letter
Dear ______ (Name of the Recipient)
On behalf of all my society members, I want to thank you for being the main speaker at the Environmental Day celebration at our society. We are fortunate to listen to your expert thoughts on sustainable development. We have set up a small stall to collect old clothes and items which are no longer useful for society members and will donate them to the needy. You have encouraged everyone in society to stop using plastic bags.
Thank you very much for encouraging us and motivating us to take steps towards saving our environment. We hope our small steps will create some difference. We are really grateful that you took out time from your busy schedule for our event.
Sincerely,
(Signature)
Sender’s Full Name
Template #13
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You for Speaking at Our Event Letter
Dear ______ (Name of the Recipient)
We want to thank you for inspiring the first-year students of our college with your inspirational speech. We are happy and proud to have you as our alumni and guest speaker. Our students are amazed and motivated by hearing about your journey from a small one room office to building the country’s biggest online fashion chain.
We want to thank you for sharing knowledgeable thoughts with us. We wish you a lot of success and good luck. Thank you once again for sharing your brilliant ideas and thoughts with our students.
Sincerely,
(Signature)
Sender’s Full Name
Template #14
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You for Speaking at Our Event Letter
Dear ______ (Name of the Recipient)
On behalf of our company staff and management, I want to thank you for giving a guest appearance at our company’s annual event. Everyone was happy to hear you in person. I want to thank you for giving such an inspiring and informative speech on life goals. Everyone was quite impressed by your presenting style. Thank you for taking out time for this event.
I hope you had a great time at our event. We would be glad to listen to your thoughts again. I hope to have you at our event again. Thank you for your encouraging words.
Sincerely,
(Signature)
Sender’s Full Name
Template #15
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You for Speaking at Our Event Letter
Dear ______ (Name of the Recipient)
We want to thank you for giving your valuable time and speaking in the online webinar organized by our NGO. We really appreciate and thank you for your motivational speech.
We are grateful for your efforts and time. Your words are truly encouraging and motivating for youngsters. Most of the students were unaware about most of the facts which you told in the webinar event so it was quite insightful for them.
Everyone left a positive feedback and we hope that you have also enjoyed the webinar. Thank you for supporting us in this awareness event. We wish to have you again as guest speaker for another event.
Sincerely,
(Signature)
Sender’s Full Name
Template #16
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You for Speaking at Our Event Letter
Dear ______ (Name of the Recipient)
Thank you for being the guest speaker at the inauguration ceremony of our college stadium. We are grateful to have you as the Chief speaker at the events. You have inspired and motivated a lot of students. We have received a positive response from the students for your inspiring speech and they have also appreciated your unique style of presenting.
Thank you so much for making this event memorable and great. If it suits your schedule, we like to have you as a speaker again for our upcoming event next month. We will intimate the exact dates to you soon. Once again, thank you for giving such an encouraging and inspiring speech to our students.
Sincerely,
(Signature)
Sender’s Full Name
Wrap Up
Your speaker would appreciate your enthusiasm for his assistance and participation in the event if you provided a note of thanks. By giving respect, you’ll win over their hearts and increase their self-assurance in the career they’ve chosen.
Aside from thanking the guest speakers, you may also thank those who attended your event, the person who referred the guest speaker, and thanks for the gifts received during your event.
