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Thank You for Speaking at Our Event: How To, Templates & Examples

Speaker at event

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Every event owes its success to its speakers as well as its audience. The speaker is the center of attraction of any event. A speaker can make or break an event. The role of the speaker is to share their insights about the event or any specific topic they have been called to speak upon. It is due to the efficiency of the speaker that a large audience shows up at an event. If you call a famous speaker and advertise your event with their name, there is a chance of gathering a bigger crowd. It is an equally important task to thank speakers as it is to thank the audience of an event. 

To thank the speakers, you can send them a thank you for speaking at our event letter. A thank you letter can be a great way of making the speaker feel appreciated and valued. If written well, this letter is very powerful. It is a genuine way of expressing gratefulness towards a person for taking out the time to speak at the event. This letter might also be helpful to you for keeping contact with the speakers and helps form great connections. 

This article will guide you on how to write a thank you for speaking at our event letter perfectly. We will cover all the aspects of this letter, starting from what it is to when it is needed. Further, we will ease the task of writing this letter by giving you step by step instructions and providing some sample templates too.

What is a Thank You for Speaking at Our Event Letter?

A thank you letter for speaking at our event is a genuine expression of thanks to a speaker for coming to and speaking at the event. It is used to thank and compliment the speaker for giving a good speech and helping to make the event successful. This letter acts as a gratitude note for the speaker to thank them for attending and giving a speech at the event. 

You may use this letter to point out some memorable parts before the speech of the recipient. You can also talk about some things that were appreciated by the audience. This is a formal letter written for professional purposes. It helps in building a good relation with the speaker and maintaining contacts. Through this letter, you may also intimate the speaker about any future events for which you are planning to re- invite the speaker. You may also thank the speaker for their memorable and mind blowing speech. You can let the speaker know how impactful their speech was.

This letter can be handwritten or typed. But handwritten letters have more value than typed letters or emails. To make the speaker feel special, you should try to send them a handwritten note or letter. You can make the note personal and customized. If you wish, you may also send a thank you gift or souvenir to the speaker.

When is a Thank You for Speaking at Our Event Letter Needed?

A thank you for speaking at our event letter is required after an event. It is required if you are organizing an event at your office, school, college, etc. and you want to thank the speaker for gracing the event with their presence. It is always better to send this letter soon after the event is over. Sending it on the same day as the event or on the next day is better than sending it days after the event. Sending this letter promptly will make it more meaningful. 

It can be sent to speakers of cultural, social, organizational, corporate, educational or any other events. 

Tips for Writing an Effective Thank You for Speaking at Our Event Letter

If you are willing to write a thank you for speaking at our event letter, you must check out our effective tips and tricks that will be helpful in writing. 

  1. Starting with the format of this letter, it must be noted that it is necessary to write this letter in a format of a formal letter. As the purpose of this letter is formal, the format should also be formal or official. A sample format of a formal letter is given below for your reference. 

Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You For Speaking at Our Event

Dear ______ (Name of the Recipient)

(Body of the Letter)

Sincerely,

(Signature)

Sender’s Full Name

  1. The next most crucial thing in a formal letter is the subject line of the letter. You should write a simple but specific subject line for your letter. Writing a good subject line is very important as it determines whether the receiver will open the letter and show interest in it or not. You can write something like ‘Thank You for Speaking at the ______ Event’.
  2. Address the speaker with a proper salutation.
  3. Keep the body of the letter short and crisp. You should use pertinent words and phrases in the subject.
  4. Talk about the event that you are referring to in your letter. 
  5. Express your gratitude in simple and crisp words.
  6. Keep it specific to expressing gratitude and showing your thankfulness. You may express your gratitude in a few sentences.
  7. You can also add some additional information like the insights or statistics of the event or some statistics about the same. You can mention the impact that the speech given by the recipient had on the audience.
  8. Lastly, you can also mention any upcoming events to which you might want to invite the speaker again. 
  9. Before closing the letter, thank the speaker once again and show your gratitude towards them.
  10. Use a sincere ending note like ‘Regards’, ‘Sincerely’, ‘Thank You’, etc. 
  11. Sign the letter in your name to let the recipient know about you.

Following these tips while writing thank you for speaking at our event letter will ensure that it is well – written and effective. To seek further help, check out our next section.

Sample Thank You for Speaking at Our Event Letter

Some samples of this thanks note or letter are given below. You may use these templates to send them to the speaker by just making a few edits. These templates are easy to download and edit. All you have to do is download them in a doc form and edit them as per your requirements. 

Template 1- Thank You for Speaking at Our Event Letter

Thank you speaking at our event

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Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You for Speaking at Our Event Letter

Dear ______ (Name of the Recipient) 

We are really grateful to you for giving a speech at our annual function. We are thankful to you for sharing such thoughtful and kind words with our students. Your speech last evening at the school annual function has motivated students and they were inspired after hearing your journey.

Thank you again for taking out time from your hectic schedule and speaking at our annual function event. Thank you for giving us a memorable and inspiring evening. We hope to have you over again.

Sincerely,

(Signature)

Sender’s Full Name

Sample #1 Thank You Letter to Your Accountant for Tax Preparation

Template 2- Thank You for Speaking at Our Event Letter

Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You for Speaking at Our Event Letter

Dear ______ (Name of the Recipient)

On behalf of all my society members, I want to thank you for being the main speaker at the Environmental Day celebration at our society. We are fortunate to listen to your expert thoughts on sustainable development. We have set up a small stall to collect old clothes and items which are no longer useful for society members and will donate them to the needy. You have encouraged everyone in society to stop using plastic bags.

Thank you very much for encouraging us and motivating us to take steps towards saving our environment. We hope our small steps will create some difference. We are really grateful that you took out time from your busy schedule for our event. 

Sincerely,

(Signature)

Sender’s Full Name

Sample #2 Thank You Letter to Your Accountant for Tax Preparation

Template 3- Thank You for Speaking at Our Event Letter

Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You for Speaking at Our Event Letter

Dear ______ (Name of the Recipient) 

We want to thank you for inspiring the first-year students of our college with your inspirational speech. We are happy and proud to have you as our alumni and guest speaker. Our students are amazed and motivated by hearing about your journey from a small one room office to building the country’s biggest online fashion chain.

We want to thank you for sharing knowledgeable thoughts with us. We wish you a lot of success and good luck. Thank you once again for sharing your brilliant ideas and thoughts with our students.

Sincerely,

(Signature)

Sender’s Full Name

Sample #3 Thank You Letter to Your Accountant for Tax Preparation

Template 4- Thank You for Speaking at Our Event Letter

Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You for Speaking at Our Event Letter

Dear ______ (Name of the Recipient)

On behalf of our company staff and management, I want to thank you for giving a guest appearance at our company’s annual event. Everyone was happy to hear you in person. I want to thank you for giving such an inspiring and informative speech on life goals. Everyone was quite impressed by your presenting style. Thank you for taking out time for this event.

I hope you had a great time at our event. We would be glad to listen to your thoughts again. I hope to have you at our event again. Thank you for your encouraging words.

Sincerely,

(Signature)

Sender’s Full Name

Sample #4 Thank You Letter to Your Accountant for Tax Preparation

Template 5- Thank You for Speaking at Our Event Letter

Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You for Speaking at Our Event Letter

Dear ______ (Name of the Recipient) 

We want to thank you for giving your valuable time and speaking in the online webinar organized by our NGO. We really appreciate and thank you for your motivational speech.

We are grateful for your efforts and time. Your words are truly encouraging and motivating for youngsters. Most of the students were unaware about most of the facts which you told in the webinar event so it was quite insightful for them. 

Everyone left a positive feedback and we hope that you have also enjoyed the webinar. Thank you for supporting us in this awareness event. We wish to have you again as guest speaker for another event. 

Sincerely,

(Signature)

Sender’s Full Name

Sample #5 Thank You Letter to Your Accountant for Tax Preparation

Template 6- Thank You for Speaking at Our Event Letter

Address of the Sender

Email Address of the Sender

Date 

Name of Receiver

Address of the Receiver

Subject: Thank You for Speaking at Our Event Letter

Dear ______ (Name of the Recipient)

Thank you for being the guest speaker at the inauguration ceremony of our college stadium. We are grateful to have you as the Chief speaker at the events. You have inspired and motivated a lot of students. We have received a positive response from the students for your inspiring speech and they have also appreciated your unique style of presenting.

Thank you so much for making this event memorable and great. If it suits your schedule, we like to have you as a speaker again for our upcoming event next month. We will intimate the exact dates to you soon. Once again, thank you for giving such an encouraging and inspiring speech to our students.

Sincerely,

(Signature)

Sender’s Full Name

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