After meeting a seller, you should make sure to send a thank-you letter thanking the seller for the listing appointment. As you know, an appointment like this is where you can showcase your skills pertaining to real estate. Tell the sellers what real estate strategies you have come up with, to sell their properties and showcase yourself as the best person to do the job. This appointment gives you an opportunity to win over a new client and expand your real estate business.
The best way to charm your potential client is by sending a thank-you letter. Most real estate agents think that sending thank-you letters is pertinent only after winning a deal with a potential client. That’s not true. There are many opportunities for sending thank-you letters and one such occasion is after meeting the seller. After the appointment, writing and sending a thank-you letter will only help in developing a close relationship with the potential client. Not only does it help in building a relationship but also is considered to be a kind gesture that puts a smile on the faces of potential clients.
You know the competition in the real estate business is fierce. A potential seller interviews many real estate agents to find the ideal one. So, to have an edge over the competitors, sending a thank-you letter after the listing appointment can create a positive impact on the seller. Such kind gestures can help you win over the client and generate business for you.
If you are considering sending a thank-you letter to the seller, you can do that by either sending a handwritten letter or an email. Sending a handwritten thank-you letter is one of the best ways to showcase your sincere gratitude to the seller. A handwritten letter is special because it showcases the amount of effort you have put to draft the letter. On the other hand, an email thank-you letter is the best medium to send the letter quicker to the potential client.
In this article, we will explain what a thank you letter after listing appointment is, and we also tell you when is the ideal time to send such letters. In addition to this, we will also briefly explain how to write an effective thank-you letter to the seller, and share some samples of the same.
What Is A Thank-You Letter?
A thank-you letter is a letter written to express gratitude to someone. Suppose your close friend has sent you a gift for a particular occasion. What you can certainly do is express your gratitude for the kind act by putting your time and effort into sending a thank-you letter. Sending such a letter will certainly make the recipient feel happy.
A thank-you letter to a seller is a letter written by a real estate agent to express gratitude to the seller. This letter is written to thank the seller for giving an appointment to showcase your expertise in selling houses. Writing such a letter is important because the client could be interviewing many such real estate agents like you. Sending a thank-you letter will help you stand out among your competitors and most probably get a chance at earning the business.
The next question is when to send a thank-you letter.
When Is The Ideal Time To Send A Thank-You Letter To The Seller?
If you have an appointment with a potential client regarding selling his or her property, the ideal time to send a thank-you letter is, immediately. You should think of sending the letter after you have completed the meeting with the seller. If you are planning to send an email thank-you letter, then you should think of sending the letter within 24 to 48 hours after the meeting.
On the other hand, if you are looking to send a handwritten letter, try to send it as early as possible. It would be good if you could send the letter within a week. Sending the letter promptly creates a good impression about you in the mind of the seller. Sending the letter immediately will also show how much you value doing business with the seller if given the opportunity.
Let us now look at some tips on how to write an effective thank-you letter.
Tips On How To Write A Thank-You Letter
Begin The Letter By Greeting The Seller
Any letter starts with proper salutations. Start the thank-you letter by greeting the seller. Use words like “Dear” or “Respected”. Then follow it up by using words like “Mr” or “Ms”. Finally, add the name of the seller. After greeting the seller, you can now start writing the main content of the letter.
Express Your Gratitude To The Seller
Begin the body of the letter by thanking the seller. Specify the reason for thanking the seller. In this case, you are expressing your gratitude to the seller for the listing appointment. For example, you can say “Thanks for meeting me yesterday and giving me an opportunity to explain my strategies to sell your property ”.
Personalize The Letter
Adding a personal touch to the letter will help in deeply connecting with the reader. Include specific instances that have taken place when you were meeting the seller. Including such instances will personalize the letter.
Again Express Your Gratitude
At the end of the letter, again express your gratitude to the seller. Saying thanks again will tell the reader how much you appreciate the meeting. Expressing gratitude again is a good way of ending the letter.
Speak About The Future
After expressing your gratitude, you can tell the seller that you are looking forward to meeting him or her again. You could also leave your contact details so that the seller can get back to you.
End The Letter By Including Your Name
End the letter by including words like “Regards” or “Yours truly” followed by your name. You can also include your contact details like contact number and email address.
Use An Appropriate Tone
Depending on the person, you should include the appropriate tone. If you are writing to a client, then a professional tone is ideal to use. If you are writing to a friend, then a friendly tone is the best bet.
Keep The Content Concise
Make sure to keep the content short and to the point. Writing a long letter will make it complicated. Include all the important points that you think would be apt in the letter.
Keep The Letter Free From Errors
Errors in the letter, show that you have written the letter leisurely. Such kinds of letters can certainly create a negative impression about you to the potential client. Make sure to keep the letter error-free by checking the grammar and spelling mistakes if any. If you are writing an email, you can use grammar-checking software to spot mistakes.
Another way of spotting mistakes is by letting your friend or a family member read your letter. This will help to spot those mistakes that you overlooked.
Let us now see some samples on how to write a thank you letter after listing appointment.
5 Sample Thank You Letters To A Potential Seller
Sample 1:
The sample below is a handwritten letter.
[Sender’s Name]
[Sender’s Address]
[Date]
[Recipient’s Name]
[Recipient’s Address]
Respected Mr. [Recipient’s Name],
I am writing this letter to thank you for meeting me yesterday. It was a pleasure for me to share my strategies on how to market and list your property. I mentioned yesterday that my experience in selling homes is vast. I also understand the buyers’ psychology in this area and their needs pertaining to purchasing a property.
As you have mentioned, you are looking for a buyer who can pay the price that you have set. I could be a great help to you in finding such a buyer. This is because I am familiar with this area. Again thank you for meeting me yesterday. If you have any queries for me, feel free to contact me. I am looking forward to hearing from you.
Yours truly,
[Your Name]
[Contact Number]
[Email ID]
[Signature]
Sample 2:
The sample below is an email thank-you letter.
To: [Recipient’s Email ID]
CC: [Your Email ID]
Subject: Thank You For The Appointment
Respected Ms. [Recipient’s Name],
I sincerely thank you for giving me an appointment yesterday. I hope that I answered all the questions to your satisfaction in the meeting yesterday. You have a great home and the area where you live is a prime area. So, you can fetch a great deal for the property. If given the opportunity, I would certainly help you find a great buyer for your property.
Based on our discussion, you mentioned that you are looking to sell the property at the earliest. As I am thoroughly aware of the market, I could find potential buyers for your property at the earliest.
I again thank you for giving me an appointment to meet you. It was a pleasure meeting you. Looking forward to meeting you again and working with you.
Regards,
[Your Name]
[Contact Number]
Sample 3 (Handwritten Letter):
[Sender’s Name]
[Sender’s Address]
[Date]
[Recipient’s Name]
[Recipient’s Address]
Respected Mrs. [Recipient’s Name],
Thank you for setting up the meeting, last Friday. It was my pleasure getting to know you. I hope that my presentation regarding strategies that I will use to sell your property is clear. If given the opportunity to sell your property, I assure you that I will give you a stress-free selling experience.
In the meeting, you asked me if I could take care of all the documentation regarding selling a property. In this letter, I again repeat that I will look after each process required. My goal would be to work closely with you and find you the best buyer. I hope that you give me the opportunity to sell your property.
Again thank you for giving me the opportunity to meet you and share my experience in the real estate business. Looking forward to meeting you.
Yours sincerely,
[Your Name]
[Contact Number]
[Email ID]
[Signature]
Sample 4 (Email):
To: [Recipient’s Email ID]
CC: [Your Email ID]
Subject: Thank You For The Opportunity To Meet You
Respected Ms. [Recipient’s Name],
Thank you for allowing me to meet you to discuss why our company can help you with your real estate needs. I hope that the presentation that we arranged for you clarified all the pertinent questions regarding our real estate business. With 10 years of experience in selling properties, we assure you that you are in good hands.
In fact, we took the responsibility of selling the property of your neighbor and the person got a very good deal. You can consult him on the workings of our business to get a better idea. In the meeting, you have raised some concerns. You were worried that with a limited parking space, a buyer would not be interested in your property. I assure you that we have the expertise to handle such situations.
I again thank you for setting up the meeting. Looking forward to your call.
Regards,
[Your Name]
[Contact Number]
Sample 5 (Handwritten Letter):
[Sender’s Name]
[Sender’s Address]
[Date]
[Recipient’s Name]
[Recipient’s Address]
Respected Mr. [Recipient’s Name],
Thank you for taking the time to meet me, to discuss selling your property. I hope that I addressed all your concerns yesterday. I also hope that I convinced you about all the strategies that I plan to use for selling your house. In the meeting, you also asked me to find buyers who would pay the money upfront. I am again assuring you that, I will use all my contacts to find buyers who can do so.
Thanks again for giving me the time to meet you. I hope that you give me the opportunity to cater to your real estate needs.
Yours truly,
[Your Name]
[Contact Number]
[Email ID]
[Signature]
In this article, we have given a detailed explanation on how to write an effective thank you letter after listing appointment. We have also shared some samples of the same. Follow the samples to write an effective thank-you letter.
