Volunteers are an important asset to any organization. Contributing to a cause in any small way is also efficient and imminent to an organization and the cause. Dedicating our time and effort to something without expecting anything in return is a great initiative. We all get involved in some or the other type of volunteering activities at some point in our life. Volunteering opportunity is offered to us by many organizations, mainly non-profit organizations or NGOs. So it is our duty to show courtesy to those who offer us the opportunities to work as volunteers and contribute to a good cause. We can do this by writing a thank you letter for volunteer opportunity.
Writing a thank you letter for volunteer opportunity can be a great way of showing gratitude towards those who gave you a chance to contribute in a positive way. This thank you note can be sent as an email or a handwritten letter. Handwritten letters create a more personal impact but emails make your letters look more formal and professional.
In this article, we will cover the various aspects of a thank you letter for volunteer opportunities. Starting from what is a thank you letter for volunteer opportunity, where and when is it required, we will also cover the tips for writing this letter. At last, we have got some sample templates of thank you letters for volunteer opportunity for you. The templates are free to use and can be easily customized according to your whims and fancies.
What is a Thank You Letter for Volunteer Opportunity?
A thank you letter for volunteer opportunity is a sincere letter of thanks written to the organization that offered you an opportunity to volunteer with them. It is written mainly to show gratitude and thankfulness towards the organization or an individual who provided you with such opportunities. This is a simple way of showing courtesy and writing this letter might increase your chances of getting volunteer opportunities with the organization in the future. If you’ve recently volunteered with an organization and wish to do so again in the future, you must write a thank you letter expressing your interest in future collaborations.
A thank you letter for volunteer opportunity is a formal letter written to the members of the organization or the company that gave you an opportunity to volunteer with them. This letter also acts as a source of appreciation and encouragement for the organization.
When is a Thank You Letter for Volunteer Opportunity Required?
A thank you letter for volunteer opportunity is required whenever you volunteer for a cause with any non-profit organization or company. It can be written in the following instances
- When you got an opportunity to volunteer for serving food to COVID-19 patients on behalf of an organization, then you must thank them for such an opportunity.
- In case you promoted child rights as a volunteer for an organization dedicated to the cause, then you just thank the organization for offering you the opportunity.
- When you volunteered for a function in school, then you must thank the organizers for the opportunity through a thank you letter.
- You can write a thank you letter for volunteer opportunity to any organization that offered you any sort of opportunities for community service.
For some tips on how to write a thank you letter for volunteer opportunity, check out the next section.
Tips for Writing an Effective Thank You Letter for Volunteer Opportunity
Writing an effective thank you letter for volunteer opportunity is not a very easy task. But to make it simple for you, we have got a writing guide for you. Here, we have some tips and tricks for writing a thank you letter for volunteer opportunity. You must follow these tips if you want to make a mark through your thank you letter for volunteer opportunity.
- The first thing to make note of before writing a thank you letter for volunteer opportunity is the format of the letter. Usually, on all occasions thank you letter for volunteer opportunity is a formal letter. So you must write it in the format of a formal letter. The format of a formal letter is given below.
Sender’s Address
Sender’s Email Address
Date
Receiver’s Name
Receiver’s Job Title
Name of the Organization/ Company
Address of Organization/ Company
Subject: Thank You Letter for Volunteer Opportunity
Dear ABC,
(Body of the Letter)
Sincerely,
(Signature)
Sender’s Full Name
- You need to remember that the main purpose of the letter is to show thankfulness so keep the letter specific to that.
- Make the letter personal and mention any specific thing you learned during your period of volunteering from the person you are addressing the letter to.
- Address the letter to your coordinator or manager instead of writing it to the organization in general.
- Make sure to send the letter soon after your volunteering experience comes to an end. The timeliness of the letter helps in increasing its impact.
- If you are interested in getting more opportunities from the organization, then mention that in the letter. Show your willingness towards being associated with the organization in the future.
- Before ending the letter, reiterate the main point once again. Say thanks again in the last paragraph.
- Sign the letter in your name to give it a more personal impact.
- It is advisable to use ‘Sincerely’ as the closing line for the formal letter.
These tips will help you in writing an effective thank you letter for volunteer opportunities. However, you must check out the next section for some sample templates to get an idea about the letter.
Sample Thank You Letters for Volunteer Opportunity
Given below are some sample thank you letters for volunteer opportunity. You can use these templates as it is and send them to the organization that gave you an opportunity to volunteer.
Sample #1 (Thank You Letter for Volunteer Opportunity for Meal Distribution to COVID-19 Patients)
Sender’s Address
Sender’s Email Address
Date
Receiver’s Name
Receiver’s Job Title
Name of the Non- Governmental Organization (NGO)
Address of the NGO
Subject: Thank You Letter for Volunteer Opportunity
Dear ABC (Name of the Manager at NGO),
With this letter, I would like to thank you for giving me this golden opportunity to be a volunteer.
It is my honor to volunteer you at the meal distribution campaign in slum areas in these COVID-19 times.
I would like to thank you for allowing me to be a part of the meal donation launched by your NGO. Your actions are giving them hope that helping people are also present in this world. Once again, thank you for making me a part of such a noble cause. I am glad that I was part of this campaign. It will be my pleasure to join your team again in future campaigns.
I look forward to working with your NGO again as a volunteer and would like to help the needy of society.
Sincerely,
(Signature)
Sender’s Full Name
Sample #2 (Thank You Letter for Volunteer Opportunity at College Annual Fest)
Sender’s Address
Sender’s Email Address
Date
Receiver’s Name
Receiver’s Job Title
Name of the School/ College
Address of School/ College
Subject: Thank You Letter for Volunteer Opportunity
Dear ABC (Name of the Function in-charge at College),
I would like to thank you for allowing me to become a volunteer in the college fest. I appreciate your faith in me in leading the fest volunteer team. Under your guidance, I have learned a lot from you in managing the events and I was able to apply all those skills in this year’s fest.
Thank you for believing in me. This year’s fest could not have been of so much success without your guidance and support. I am sure these volunteering experiences will help me a lot in the future.
Once again, thank you and I look forward to work again in such events in college.
Sincerely,
(Signature)
Sender’s Full Name
Sample #3 (Thank You Letter for Volunteer Opportunity in Hospital)
Sender’s Address
Sender’s Email Address
Date
Receiver’s Name
Receiver’s Job Title
Name of the Hospital
Address of the Hospital
Subject: Thank You Letter for Volunteer Opportunity
Dear ABC (Name of the person-in-charge at Hospital),
With this letter, I would like to thank you for giving me this opportunity to be a volunteer at your hospital. It is my honor to volunteer you in taking care of COVID-19 patients in this pandemic.
I am grateful to you that you had trust in my skills and allowed me to volunteer. It is my honor to help people in these times. I wish my role and efforts will bring a positive difference in the life of all COVID-19 patients and their families.
I would like to thank you once again, as because of you I could do my part and became part of this Nobel cause.
Sincerely,
(Signature)
Sender’s Full Name
Sample #4 (Thank You Letter for Volunteer Opportunity for Fund Raising)
Sender’s Address
Sender’s Email Address
Date
Receiver’s Name
Receiver’s Job Title
Name of the Organization
Address of the Organization
Subject: Thank You Letter for Volunteer Opportunity
Dear ABC (Name of the Manager at the Organization),
Thank you for allowing me to volunteer in a fundraising event for Cancer kid patients. Thank you for your support and guidance through the fundraising campaign. We have raised 52,000 Dollars in 5 days’ fundraising event.
I hope the amount will help some of the kids in getting proper treatment for this disease. I would like to personally thank you for everything that you are doing for the betterment of these kids.
I would like to thank you once again. Further, I would love to work and collaborate for such causes in the future also for the benefit of our society and community. Please let me know about any such opportunities available.
Sincerely,
(Signature)
Sender’s Full Name
Sample #5 (Thank You Letter for Volunteer Opportunity for Relief Work)
Sender’s Address
Sender’s Email Address
Date
Receiver’s Name
Receiver’s Job Title
Name of the Organization
Address of the Organization
Subject: Thank You Letter for Volunteer Opportunity
Dear ABC (Name of the Person in-charge Organization),
Thank you very much for allowing me to volunteer and contribute to the relief campaign organized by your NGO for the flood victim in _______ (Write the name of the place).
I am so happy to be part of this campaign and help people to relocate to a safe place. I found the efforts of our team and other local organizations helpful in making all the relief process smooth and effective.
Thank you once more for making me volunteers for this campaign and could help the people in distress. I look forward to working with your team again for the benefit of the required people.
Sincerely,
(Signature)
Sender’s Full Name
Sample #6 (Thank You Letter for Volunteer Opportunity to Teach Underprivileged Children)
Sender’s Address
Sender’s Email Address
Date
Receiver’s Name
Receiver’s Job Title
Name of the Organization
Address of the Organization
Subject: Thank You Letter for Volunteer Opportunity
Dear ABC (Name of the Manager at the Organization),
With this letter, I would like to thank you for giving me this golden opportunity to be a volunteer and teach underprivileged children. I feel so good after teaching them. All of them are so talented in some or another way. After teaching them in my summer vacations I have gained a lot of inner peace and satisfaction.
I want to sincerely thank you for selecting me as a teaching volunteer for your NGO. Though the period of volunteering was less, I would like to visit them and impart them education again whenever I will be back in town.
Thank you again for your help, support, and guidance throughout the teaching sessions.
Sincerely,
(Signature) Sender’s Full Name
