Finding a decent apartment of your liking is a task that takes hours and even days. House hunting is a nightmare for most people. A decent locality can be chosen by looking at it but a good landlord cannot be chosen like this. Finding a decent house with a decent landlord is not an easy job. Having a good place to stay that is owned by a good person makes life so much easier. So if you find a good landlord, you know you are lucky. However, the process of finding a place that you can call home begins from seeing a number of properties.
The process of seeing properties is a two way process for the landlord and the prospective tenants. The process involves time of both the parties. So for you being a tenant, it is a good initiative to write a thank you letter after you view an apartment.
Irrespective of whether you liked the property or not, you are willing to go ahead with renting it or not, you should thank the landlord for giving you the time. Doing this will leave a good impression of you on the landlord. It will help in creating a positive environment between you and the landlord. However, a thank you letter after viewing an apartment can also be written to the agent or the property dealer who showed the property to you. In short, you can write a thank you letter after viewing an apartment to everyone who was involved in the process of showing the property to you.
In this article, we will guide you on how to write a thank you letter after viewing a property. The latter part of this blog also has some sample templates for thank you letters after viewing the apartment.
What is a Thank You Letter After Viewing an Apartment?
A thank you letter after viewing an apartment is a formal letter written to the landlord after viewing his apartment that you might have intended to rent. It is a sincere letter of thanks written to show your gratitude towards the landlord who invested time in showing you the apartment. The main purpose behind writing this letter is to show your appreciation towards the other person. In this letter, you can also talk about your intention to rent or buy the property or not do so.
If you intend to reject the offer, you can simply thank the landowner for their time and state your reasons for not choosing that property in a polite manner. Writing this letter will end the meeting on a polite front and a positive note. You should also remember that the landlord must be showing the property to many people. So a polite thank you letter from you will also remind the landlord about you and might get you noticed. Your groundedness might impress the landlord and help you get a property of your choice.
When is a Thank You Letter After Viewing an Apartment Required?
A thank you letter is required after you have viewed an apartment. Once your property viewing has come to an end, you can go back home and thank everyone involved in the process of showing you the property. The main recipient of this letter is the landlord.
You can write one letter and send them to the agents, landlord or anyone else too. Or you can also write personalized letters for each person and send them individually.
In short, a thank you letter after viewing an apartment is an important document that should ideally be sent once you have viewed the apartment. This letter is similar to a follow up letter you send after having an interview. It is also as important as the latter. This is because following up with the landlord after having a meeting with him is also as important as following up with an interviewer. Sending this letter is even more important if you are willing to rent or buy the property you viewed. This is because this letter will also assist the landlord in making a decision as it will show your willingness and interest in the property. It will leave a mark on the landlord and make him consider your application.
Tips for Writing an Effective Thank You Letter After Viewing an Apartment
Now that we have learnt what a thank you letter after viewing an apartment is and when it is required, we should learn how to write it. To write this letter, we need to follow some tips and tricks. Firstly as this is a formal letter, you should follow the format of a formal letter. The format of a formal letter is given below for your reference.
Sender’s Address
Sender’s Email Address
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Showing the Apartment
Dear ABC (Name of the Landlord)
(Body of the Letter)
Sincerely,
(Signature)
Sender’s Full Name
Now that we have the format of the letter with us, let’s learn what to include in this letter.
- As it is a thank you letter, you can simply start it by thanking the recipient for their time and patience towards you and for showing the property to you.
- Write the letter in a polite tone. Remember that thank you letters are for showing your gratefulness so make sure you convey the message politely.
- Do not try to get very informal with the recipient as you have only met him once or twice. A very informal letter might not be taken well by the landlord so only write what is necessary.
- In the letter to the landlord, you should also ask questions about when he will be making a decision or anything that can be done from your side. This will help in letting the landlord know about your interest in the property. It will also show your willingness to assist them in reaching a decision sooner.
- You can also ask any questions that you might have forgot to ask during the meeting.
- If you do not intend to buy or rent the property that you saw, you can just thank the landlord for giving you the time. You should politely inform them about your intention of not pursuing the property. Doing this will create a positive environment between the two of you.
- If you are writing a thank you letter to an agent or dealer, you can mention how much you like their work and how their assistance has been helpful to you.
- Keep this letter very crisp and short. Do not drag on the content of the letter uselessly. Only say what is required to be said.
- End the letter by saying thank you once again to show your gratefulness towards the recipient.
Now we will look at some sample thank you letters after viewing an apartment.
Sample Thank You Letters After Viewing an Apartment
Given below are some ready to use templates for thank you letters after viewing an apartment. You can copy and paste these templates and make some changes in them according to your preferences.
Sample #1 (Thank You Letter to Landlord After Viewing an Apartment for Rent)
Sender’s Address
Sender’s Email Address
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Showing the Apartment
Dear ABC (Name of the Landlord)
We met this afternoon at your apartment on the Upper East Side. I am writing this letter to thank you for taking out time to show me the apartment. I liked the place and am willing to rent it. I will be grateful if you could rent the place to me as it is suitable for me looking at its proximity to my office. The place is also spacious and well suited to all my needs.
Please let me know if I need to submit any more documents. Also let me know if I can help you in any way in making the decision soon.
Thank you for considering my rental application. Hoping to hear your decision soon.
Sincerely,
(Signature)
Sender’s Full Name
Sample #2 (Thank You Letter to Agent After Viewing an Apartment)
Sender’s Address
Sender’s Email Address
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Showing the Apartment
Dear ABC (Name of the Agent)
I am writing this letter to thank you for showing me the available apartments on the Upper East Side. I liked the options that you showed me and would like to go ahead with the apartment at ______ (Address of the apartment you liked). I will be grateful if you could let me know the further procedure and also give me a list of documents that I will be required to submit.
Once again, I want to thank you for investing your time with me and showing me all the options.
Sincerely,
(Signature)
Sender’s Full Name
Sample #3 (Thank You Letter to Landlord After Viewing an Apartment for Buying)
Sender’s Address
Sender’s Email Address
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Showing the Apartment
Dear ABC (Name of the Landlord)
We met this afternoon at your apartment on the Upper East Side. I want to thank you for showing me your apartment. I liked your apartment very much and it is also suitable for me for many reasons. I would like to inform you that I am interested in buying your apartment and I would like to proceed with the documentation and the legal work soon.
Please let me know when I can meet you again to discuss the further proceedings.
Sincerely,
(Signature)
Sender’s Full Name
Sample #4 (Thank You Letter to the Person Who Referred the Property to You)
Sender’s Address
Sender’s Email Address
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Referring the Apartment at ______ (Location of the Apartment)
Dear ABC (Name of the Receiver)
Hi, Hope you are doing well. I am writing this letter to thank you for referring Mr Jackson’s (Name of the landlord) apartment to me. I visited the property today and quite liked it. I have filled the rental application form and will be going ahead with the process.
The landlord has also arrived at the decision and has agreed to rent the property to me. Once the formalities are completed, I will get the permission to shift to the new house. I will be hosting a house- warming party at my new home. I will be inviting you there soon. However, I would like to thank you once again for referring the property to me and helping me in finding a new and decent place to stay. Thanks for always helping me and making it easier for me to adjust in this new city. I am grateful to you for your assistance.
Sincerely,
(Signature)
Sender’s Full Name
Sample #5 (Thank You Letter to Landlord After Viewing an Apartment)
Sender’s Address
Sender’s Email Address
Date
Name of Receiver
Address of the Receiver
Subject: Thank You Letter for Showing the Apartment
Dear ABC (Name of the Landlord)
I am writing this letter to thank you for taking out time to show me your apartment. Your apartment is very good but I would like to inform you that the location of the apartment does not work well for me right now.
You may show it to other tenants and go ahead with any other deal. However, I want to thank you once again for patiently showing me the apartment and answering all my questions.
Sincerely,
(Signature)
Sender’s Full Name
