What is a change of address letter?
Moving to a new place of residence is always fun and exciting. You could be making this change to move closer to your workplace, children’s school, job transfer or because of buying a new property.
Once you’ve made plans to change your home, sooner or later there also comes a need to write a change of address letter. You might come across a need to write change of address letter to your employer, clients, bank, post office, university, colleagues, or business associates.
At the time of changing your address to a new location, it becomes your responsibility to inform all concerned people and entities regarding your relocation. By doing so, you are reassured to not miss out on any of your essential correspondence on your new address.
Why is change of address letter so important?
Many a times, individuals and businesses overlook the need of sending change of address letters to the concerned people and organizations. Chances are that you are too busy to move to a new residence and have missed out on this important task.
Change of address letter is very important as it helps notify certain important groups of people and financial institutions about your relocation to a new address. Without a change of address letter, these persons and institutions will fail to visit you or miss out on corresponding with you in the future.
Postal correspondence is imperative and done on a frequent basis. So, whenever there is a change in your address, you must make it a point to inform all your essential contacts without much delay.
Change of address letter is especially important for businesses that are planning to relocate to a new location. An impressive change of address letter will not only inform your clients and associates about your new address. It will also act as a great business or marketing move without involving much effort or time.
Tips for writing an effective change of address letter –
A change of address letter can be sent to both personal contacts and business associates. Here are some simple tips that will help you compose effective change of address letter templates –
- Compose your change of address letter templates in a way that the same template can be sent to different groups of people and institutions without making major changes.
- A change of address letter to businesses or financial institutions must begin with a greeting and salutation.
- Make a point to include your old address along with your new address.
- Use a formal yet polite tone while creating your change of address letter templates.
- Make sure that your change of address letter is straight to the point and concise with a brief introduction.
- A change of address letter to your bank must also contain your account number.
- While composing a change of address letter for your business, make sure to include the time and date for the opening of your new location.
- To make it easier for the recipients of your change of address letter, you can also include important landmarks around your new residential or commercial location.
- It’s recommended to create your change of address letter templates well in advance and send it to all your important contacts at the earliest.
- If required, you must also attach documents for address proof with your change of address letter.
Change of address letter to post office –
The change of address letter to post office must contain a date as to when your mail should be sent to your new address. As there is a time restraint in this service, you must only request an update once your new address is available for correspondence.
Change of address letter to bank –
In order to avoid missing out on receiving critical documents, you must request your bank to change your existing address and update it with a new one. Such letters must also contain your account number.
Business change of address letter –
As a business, you must prioritize updating your clients and associates with your new address at earliest. Typically, a business change of address letter is sent to contacts and customers before moving to a new address.
Things to include in a change of address letter –
While drafting a change of address letter, you must always make sure to include all necessary details. Once you’ve written the letter, make it a point to proofread it for any mistakes in address or grammatical errors.
Apart from this, see to it that your change of address letter contains all these important details:
- Your name/business name and title
- Your new postal address, contact number and email
- Date from when your new address will be in effect
- Recipient name/business name and full address
- Salutation
- Opening statement with the reason of your letter
- Request to change your address
- Closing statement with your name and title
Top 10 change of address letter templates –
If you are finding it challenging to draft an effective change of address letter, you can simply use these change of address letter templates by making a few edits. These ‘change of address letter templates’ can be easily and quickly used for multiple scenarios.
You can even use these templates as sample letters to get started. Here are top 10 ‘change of address letter templates’ for you to get inspired in terms of language and styling putting out your request:
Template #1
Your Name
Address, City, State, Zip code
Email:
Date:
Recipients Name
Company Name
Address, City, State, Zip code
Subject: Change of Address Request
Dear (Recipient name),
I would like to bring to your kind attention that I have relocated from my previous residence in ___________. I request you to you update my new address in your records on a priority basis, as I am expecting some important correspondence in this month.
Old address:
New address:
Kindly change your records to direct all future correspondence to my new address mentioned above. Right now, there is no member at my old address to forward me the mail. So, I hope you’ll help do the needful on at the earliest. It would be of great help if you can send me a confirmation once the address has been updated in your records.
Yours Sincerely,
Signature
Your Name, Title
Template #2
Your Name
Address, City, State, Zip code
Email:
Date:
Recipients Name
Company/Organization Name
Address, City, State, Pin code
Subject: Change of Address
Dear Sir/Madam,
This letter is to inform you that I am moving to a new address. I kindly request you to update your records with my new address for all future communications. Please note that my email (your email id) and contact number (your phone number) remain the same. Thank you.
Current Address:
New Address:
Your Signature
Your Name, Title
Template #3
Dear (Name of the Recipient),
I am writing this letter to inform you regarding the change of my address. I have changed my residence recently and would request you to modify my address in your records. As I have shifted to my new residence, I kindly request you to send all my documents to my new address.
Please make the changes as soon as possible, so I do not miss out any important documents.
Old Address:
New Address:
Thank you
Yours Sincerely,
Signature
Your Name
Template #4
From,
Your Name
Title
DATE:
To,
Recipient’s Name
Address
SUBJECT: Request for Change of Address
Dear (Recipient’s Name),
The intent of this letter is to bring to your notice the change of my residential address. Please take note of my request to make the changes in my address. If you have any doubts regarding this, please do not hesitate to let me know.
I request you to make the changes in my address at the earliest and send all my correspondence on my new address. Please notify me once my new address is upgraded in your records.
Old Address:
New Address:
Contact No.
Thanking you,
Yours Sincerely,
Your Name
Template #5
To,
Name of Recipient
DATE:
From,
Your Name
SUBJECT: Requesting Change of Address
Dear (Name of Recipient),
This is to bring to your kind attention that due to personal reasons, I have changed my residence. I kindly request you to make the changes in your records and update it with my new address.
Old Address:
New Address:
I would be extremely grateful if you could take note of my request at the earliest, as I am expecting an important package this month.
Thanks for your consideration!
Yours Sincerely,
Your Name
Template #6
From,
Your Name
Address
DATE:
To,
Recipient’s Name
Address
Subject: Change of Address Request
Respected Sir/Madam,
This is to bring to your kind attention that I have recently shifted my place of residence from _____________ to ______________. Please see to it that all communication from ____________ (DATE) may be done at my new address only. I kindly request you to implement the changes as soon as possible to ensure smooth correspondence in the future.
Old Address:
New Address:
Contact Details:
I’ve also attached a copy of proof of address with this letter.
Thanking you,
Sincerely,
(Signature)
Your Name
Template #7
To,
Recipient’s Name/Title
Address
DATE:
Subject: Request for Change of Address
Respected Sir/Madam,
I am writing this to inform you that I have recently relocated to (New Area Name) from my residence in (Previous Area Name). I request you to update my address in your records and send any further correspondence to the address given below:
New Address:
Contact No.
I humbly request you to make the address change in your records with immediate effect.
Thanks for your consideration
Sincerely,
Your Name
Template #8
To,
Recipient’s Name
Address:
Respected Mr./Ms_____________ ,
Please be advised that I have relocated to a new home and my mailing address has changed. My new mailing address is effective from _____ (DATE). Therefore, I kindly request you to update your records with my new address for all future correspondence.
Old Address:
My New Address is:
Kindly send me a confirmation once your records have been updated my new address details. I am expecting some important documents at my address, so your help would truly mean a lot!
Thanks in advance!
Sincerely,
Your Name
Template #9
Your Name
Current Address
DATE:
Recipient/Institution Name
Address
Subject: Change of Address
Respected Sir/Madam,
This is to inform that I am changing my address from ___________ to ______________ on _______(DATE). As I will be moving to a new address, I would kindly request you to change my address in your records as well.
My Old Address:
My New Address:
Please send all communications to my new address. Once you have updated your records, kindly send a quick confirmation regarding the same. I would be very thankful if you’ll attend to my request and take prompt action for the same.
My Email id:
Mobile No:
Thank you for your prompt attention.
Yours Sincerely,
(Signature)
Your Name
Template #10
To,
Recipient/Company Name
Address:
DATE:
From,
Your Name
Address:
Subject: Requesting change of address in records
Respected Sir/Madam,
I am writing this to inform you that I have permanently moved from my old apartment to a new place. Please make note of the same and send all future correspondences to my new address. With this letter, I am also enclosing an address proof for verification purposes.
My New Address:
Contact No.
Please send me a confirmation once you have made the changes in your records. I hope you’ll take note of my request and bring it into effect as soon as possible.
Thanks in advance
Sincerely,
(Signature)
Your Name
