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Thank You Cover Letter: How to, Templates & Examples

Thank You

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Thank you cover letters are simple and sincere letters written to thank someone. These are usually written to the employer or the organization on being offered a job or after interviews. However, they can also be written to other people like friends, family, relatives, or anyone else. Thank you cover letters are basic letters written with the sole intention of showing your gratitude and thankfulness towards the receiver. The receiver of the letter can be your employer, friend, family member, head of the organization, or anyone else. 

Writing a thank you cover letter might not be very difficult but writing a perfect thank you cover letter definitely is. You need to follow some tips and tricks while framing a perfect thank you cover letter. This article covers all the aspects of thank you cover letters. We have got a list of tips for writing a perfect thank you letter. Moreover, we also have some sample templates for thank you cover letters that might come in handy to you in different situations. In case you are running out of time or do not want to spend your energy on framing a thank you letter, just pick up our template and customize it. All you need to do is add your own details and the receiver’s details, and you are ready to go. 

What is a Thank You Cover Letter?

Thank you cover letters are simple documents written in order to thank someone. They are the expression of thanks. The reason for writing the letter can be different depending on the situation of the sender and the receiver. However, in simple words, a thank you cover letter is a document that we write the most in our lives to thank someone for their contribution or efforts towards anything worthy. 

It is a sincere attempt at showing your gratitude towards the receiver. There are two ways of sending a thank you cover letter, that is, online and offline. Online letters can be sent via emails while offline letters have to be sent via post. Usually, the formal letters sent to the interviewer or employer and other organizations are sent in the online form via emails. But informal letters to relatives or others can be sent by either of the two mediums. 

When is a Thank You Cover Letter Required?

A thank you cover letter is required when the other person has done something that made you feel thankful to them. It can be written whenever you want to thank someone for anything big or small. Usually, it is written in a formal way to thank employers but there is no restriction on its usage whatsoever. 

So, you can write a thank you cover letter when you want to thank a company for the job offer, thank the interviewer after your interview. You can also write thank you letter when you want to thank your friend for anything they did, your parents for being there for you. Moreover, you can also write thank you letters to your teachers for their contribution to your academics. 

You must thank people by sending a simple and sincere thank you letter for the efforts of other people and the contributions they made to your life. A thank you letter is a symbol of gratitude and will leave a good remark about you on the other person’s mind.

Tips for Writing an Effective Thank You Cover Letter

Writing an effective thank you letter is a very easy task if you keep some things in mind. This section will guide you on how to write an effective thank you cover letter. If you follow these tips, then you will be able to write a thank you letter efficiently. 

  • You must address the letter properly. If it is a formal letter, then follow the format of the formal letter and formally address the receiver. However, if it is an informal letter, then you can be a little free and follow the format that you like.
  • Your closing lines must be proper and as per the subject of the letter. If you are writing a letter to an employer or an organization, then use formal closing lines like ‘Sincerely’. But if you are writing a letter to a family member or anyone else, you can use closing lines like ‘Yours Lovingly’ and ‘Best’. 
  • Your letter must be written in a way that the message is very clear. You should be able to express your gratitude and thankfulness towards the receiver clearly and concisely.
  • Do not extend the letter unnecessarily. If you can end the letter in two paragraphs, then do not extend it to three paragraphs unnecessarily. Be clear and to the point while writing the letter. 
  • Do not forget to thank the receiver again in the last line. Your last line must always say ‘Thank you, again’. Reiteration of the subject once again will make the letter look sincere.
  • Formal letters should be written strictly in a formal language. Do not use any slang in the formal letters as this will lead to the letter losing its essence. Using informal language will also put a negative impact on the reader.

Always keep these tips in mind while framing your thank you cover letter. However, we have got a few samples of thank you cover letter temples for you in the next section. You can simply edit these templates, make some customizations, and send them to the intended person. 

Sample Thank You Cover Letters

Sample #1 (Thank You Cover Letter for job offer)

Sample #1 Thank You Cover letter for Job Offer

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Sender’s Address

Sender’s Email Address

Date 

Receiver’s Name

Receiver’s Job Title 

Name of the Company

Company Address

Subject: Thank You Letter

Dear ABC,

Thank you so much for offering me the job position of ____(Name of the job position) at ___(Name of the company). I am pleased to accept the job with ____(Name of the company). It was great meeting the interviewer team. 

As discussed, I am currently serving my notice period in my current organization and I look forward to starting my employment on___ (Date of joining). 

Please let me know the further onboarding process. Thank you again for the opportunity and I look forward to applying my skills to the assigned position.

Sincerely,

(Signature)

Sender’s Full Name

Sample #1 for Thank You Cover Letter

Sample #2 (Thank You Cover Letter to client)

Sender’s Address

Sender’s Email Address

Date 

Receiver’s Name

Receiver’s Job Title 

Name of the Company

Receiver’s Address

Subject: Thank You Letter

Dear ABC,

Hi, I hope this letter finds you and your family in a good health. 

With this letter, Let me take this opportunity to thank you for choosing __(your brand name) over other companies. It is great for us to send you ____(Your product name). We are proud to welcome and add you as a client and look forward to sharing your success.

Once again thank you for choosing __(your brand name). We look forward to many years of working together. It is our privilege to have you as our client.

In case of any queries, feel free to ask us on email id-______

Sincerely, 

XYZ (Your Name)

Name of your Company

Sample #2 for Thank You Cover Letter

Sample #3 (Thank You Cover Letter for help in the exam)

Sender’s Address

Sender’s Email Address

Date 

Receiver’s Name

Receiver’s Address

Subject: Thank You Letter

Dear ABC,

Hi, I hope this letter finds you in good health. With this letter, I would like to thank you for the mathematics tuitions and practice classes which you gave. Despite having a tight schedule, you have helped me a lot in my studies. And due to your help and guidance, I was able to pass my examinations with a good score.

Thank you so much for your support and encouragement. With this letter, I would like to express my heartfelt thanks to you.

Yours Lovingly, 

XYZ (Your Name)

Sample #3 for Thank You Cover Letter

Sample #4 (Thank You Cover Letter for blood donor)

Sender’s Address

Sender’s Email Address

Date 

Receiver’s Name

Receiver’s Address

Subject: Thank You Letter

Dear ABC,

Hi, I hope this letter finds you and your staff safe and in good health. With this letter, I would like to thank you and would appreciate your humble effort to donate blood for my uncle. 

Your donation saved my uncle’s life as we were in desperate need of his rare blood group. My uncle is now discharged from the hospital and is on complete bed rest. 

Once again thank you from the bottom of my heart. Looking forward to meeting you soon.

Sincerely, 

XYZ (Your Name)

Sample #4 for Thank You Cover Letter

Sample #5 (Thank You Cover Letter for Invitation)

Sender’s Address

Sender’s Email Address

Date 

Receiver’s Name

College Name

College Address

Subject: Thank You Letter

Dear ABC,

Hi, I hope this letter finds you and your colleagues in a good health. I am writing this letter to thank you for your invitation to visit your college for the seminar. It is my honor to be a part of such an event and hereby I confirm my attendance for the same. 

Thank you so much once again for sending me the invitation to the seminar. I look forward to the seminar and meeting you and your excellent talented team.

Sincerely, 

XYZ (Your Name)

Sample #5 for Thank You Cover Letter

Sample #6 (Thank You Cover Letter to Doctor)

Sender’s Address

Sender’s Email Address

Date 

Receiver’s Name

Receiver’s Job Title 

Name of the Hospital

Hospital’s Address

Subject: Thank You Letter

Dear ABC,

Hi, I hope this letter finds you and your colleagues in a good health. Through this letter, I and my family would like to thank you for your and your team’s excellent care and kindness in my father’s treatment. 

He was served best by your team. During his hospitalization, your team helped him and kept his morale strong.

Through this letter, we would like to express our appreciation to all of you and would like to thank you once again.

Sincerely, 

XYZ (Your Name)

Sample #6 for Thank You Cover Letter

Sample #7 (Thank You Cover Letter for writing a letter of recommendation)

Sender’s Address

Sender’s Email Address

Date 

Receiver’s Name

Receiver’s Job Title 

Name of the Organization

Organization Address

Subject: Thank You Letter

Dear ABC,

Hi, I hope this letter finds you and your colleagues in a good health. Through this letter, I would like to thank you and would like to express my gratitude for your support. Today I have received an offer letter from ____ (College/ organization name) college mentioning that I have been selected for summer school in London. This would have not been possible without your letter of recommendation.

I would like to thank you for taking out time from your hectic schedule for writing a letter of recommendation for me. I am excited about this new journey.

Thank you again for your help and kindness. I hope I can take you for lunch to thank you for the same.

Sincerely, 

XYZ (Your Name)

Sample #7 for Thank You Cover Letter

Sample #8 (Thank You Cover Letter to a friend for a birthday gift)

Sender’s Address

Date 

Receiver’s Name

Receiver’s Address

Dear ABC,

Hi! How are you? Hope everyone is doing fine at home. With this letter, I would like to thank you for sending me such a lovely gift for my birthday. It feels so good that being miles away you still remember my choice and always send the gift which becomes my favorite

I was planning for a long to get myself earbuds as my last earbuds were not working properly. I was shocked to see them when I opened the gift wrap as you have listened to my heart and fulfilled my wish. 

I wish that you could be there with you and your family to celebrate my birthday. I am planning to come next month and I am so excited to meet you all after one full year. If my leaves get approved I will be visiting home for 2 months.

Thank you once again and do write me back with the list of things you want to bring for you. 

Looking forward to meeting you soon. Take good care of yourself.

Sincerely, 

XYZ (Your Name)

Sample #8 for Thank You Cover Letter
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