Welcoming someone into our organization, life or company with an appreciated message is a highly followed etiquette. This warm welcome aims to make the person feel comfortable and a part of the place he has newly joined. It is intended at making the person feel loved. It also helps in making a good relationship with the new person.
However, you must remember that it is equally necessary to send a warm response to the welcome message or letter. You should always acknowledge the welcome letter with a thanks letter. You can express gratitude for the warm welcome in many ways. You can say thanks verbally, send a thank you message or write a thanks letter to them. The most appreciated way out of these is writing a letter as it will show the recipient that you have taken out time and put in efforts to thank them. Thank you for making me feel welcome letter can be written by you to express your gratitude on many occasions. Writing this letter is not a difficult task. However, to help you write it better, we have prepared a letter writing guide.
In this guide, we will go through what a thank you for making me feel welcome letter is and when it is required. We will learn some tips that can be helpful in writing this letter and then look at a few samples for the same.
Let’s get started!
What is a Thank You for Making Me Feel Welcome Letter?
Thank you for making me feel welcome letter is a letter written in reply to a welcome letter. This can be an informal or a formal letter. This depends on the recipient of the letter and your relationship with the recipient. If you are writing this letter to an organization you have just joined, it would be a formal letter. But if you are writing it to someone in your family or friend, it would be an informal letter. This letter helps in creating a warm relationship with the recipient.
This letter is used to express gratitude towards the recipient for giving you a warm welcome. It is an important letter as it acts as an acknowledgment letter and is also used to build stronger relationships. This letter does not necessarily have to be a reply to a welcome letter. It can also be written generally to someone who has made you feel welcome through their acts.
It is usually a better idea to send this as a handwritten letter. Handwritten letters are more personal as they look customized and reflect the efforts you have put in it. It says more than a type of email or letter. It conveys sincerity and thoughtfulness.
When is a Thank You for Making Me Feel Welcome Letter?
A thank you for making me feel welcome letter is needed on many occasions. It can be sent as a reply to a welcome message in the following situations.
- You can write it to thank someone for welcoming you to the organization you have just joined.
- This letter can be written to thank your friends for making you feel welcome at their home.
- You can write it to your husband’s/ wife’s family to thank them for giving you a warm welcome and making you feel like a part of the family.
- It can be written to a hotel which you visited for a stay in a different place.
- You can also write it to your colleagues to thank them for giving you a warm welcome.
- You can write this letter to thank your new business partner for giving you a warm welcome.
This letter can generally be written whenever you want to thank someone for welcoming you or making you feel welcome.
Tips for Writing an Effective Thank You for Making Me Feel Welcome Letter
Now that we are through with what this letter is and when it is required, let us move on to learning how to write it.
While writing this letter, you should make sure to follow the correct format. The sample format of formal and informal letters is given below.
Formal Letter:
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You For Making Me Feel Welcome
Dear ______ (Name of the Recipient)
(Body of the Letter)
Sincerely,
(Signature)
Sender’s Full Name
Informal Letter:
Your address
Today’s Date
Address of the Receiver
Dear _____ (Name of the Recipient),
(Body of the Letter)
Yours Lovingly,
_____ (Sender’s Name)
- The tone of this letter depends on it being a formal or an informal letter. If it is a formal letter, you should write it using formal language and sentences. However, if it is an informal letter, you may choose to write it using personal words and phrases and in an informal tone.
- Start the letter with a greeting. You may use ‘Dear ______’ to start the letter. Also, double check the spelling of the name of the recipient. You would not want to make a mistake in this one!
- If it is a formal letter, write a specific subject line. Your subject line should be crisp and clear. However, the subject line is not a necessary requirement for an informal letter.
- Keep the body of the letter short and clear. Make it easily understandable and simple to read.
- Make the letter personal by mentioning what made you feel welcome and why you are grateful to the recipient.
- Keep your tone soft and happy. Make sure that the letter feels warm to the one who is reading it.
- Before ending the letter, say thanks one more time. Remind the recipient about the main purpose of your letter.
- Choose a specific closing sign off for the letter depending on whom you are writing it to. Some examples include ‘Regards’, ‘Love’, ‘Thank You Again’, ‘Sincerely’, ‘Yours Truly’, ‘Lovingly Yours’, etc.
Following this step by step guide will ensure that your thanks letter is effective and well written. For more help, check out our next section.
Sample Thank You for Making Me Feel Welcome Letter
Some samples for this letter are given below. These samples are ‘fill in the blank’ templates that can be easily downloaded and edited. You may choose to edit and send these templates or prepare your own letter after taking reference from these templates.
Template 1- Thank You for Making Me Feel Welcome Letter to Company
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You For Making Me Feel Welcome
Dear ______ (Name of the Recipient)
I am thankful for the warm welcome that I have received on my first day at the ______ Company (Name of Company). I am grateful to each one of you for making me feel welcome and comfortable.
Before joining the ______ Company, I was scared and skeptical of my decision as I was going to be the youngest in the office. I did not have any prior experience and have joined as a fresher, so I was afraid about adjusting in the office. However, everyone at the workplace has made me feel welcome and helped me forget my insecurities.
As I complete a month here, I want to let you know I am thankful to all of you and the _____ Company for this warm welcome. Looking forward to working together and learning from you.
Sincerely,
(Signature)
Sender’s Full Name
Template 2- Thank You for Making Me Feel Welcome Letter to Business Partner
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You For Making Me Feel Welcome
Dear ______ (Name of the Recipient)
I am writing this letter to thank you for giving me a warm welcome at the ______ Organization. I am grateful to be associated with such a great organization. Thanks for making me feel comfortable and appreciated. The welcome party was well organized, and I am glad to be associated with this organization as a business partner. I appreciate everyone who contributed towards arranging the party for me and coordinating everything well.
I am glad I made the right decision by choosing to invest in the organization. I hope we can together take the _____ Organization to new heights. Thank you for making me feel welcome and appreciated. Looking forward to working with you.
Sincerely,
(Signature)
Sender’s Full Name
Template 3- Thank You for Making Me Feel Welcome Letter to Friend
Your address
Today’s Date
Address of the Receiver
Dear _____ (Name of the Recipient),
I am writing this letter to thank you for making me feel welcome at your place last week. My trip to Los Angeles was sudden and I did not have any place to stay there. Like always, you came to my rescue and invited me to stay over at your home. I am grateful to you for inviting me and giving me a place to stay.
You arranged everything well and made me feel at home. Thanks for making all the arrangements for me at such a short notice. I am glad to have a friend like you. You have always helped me whenever I have faced any troubles in life and have always made me feel a part of your life. I am grateful for your presence in my life.
Thank you, once again for making me feel welcome. Come to New Jersey soon so that we can meet up and have some fun like the old times.
Yours Lovingly,
_____ (Sender’s Name)
Template 4- Thank You for Making Me Feel Welcome Letter to Hotel
Address of the Sender
Email Address of the Sender
Date
Name of Receiver
Address of the Receiver
Subject: Thank You For Making Me Feel Welcome
Dear ______ (Name of the Recipient)
I hope this letter finds you well. Thank you for making me feel welcome at the _____ Hotel. I enjoyed my stay at the hotel thoroughly. The warm welcome I received at the hotel is worth appreciation. I appreciate your efforts at making me feel comfortable during the stay and providing me with all the necessary things. I am glad I chose your hotel for my stay in Dubai for a week.
As my tour is coming to an end and I am checking out, I want to let you know that your services are excellent and deserve appreciation. The staff at the hotel is friendly and helpful. I will be staying at the ____ Hotel for my next tour in November also. I will also recommend your hotel to my friends and colleagues who are hoping to travel to Dubai in the future.
Thanks, once again, for making me feel welcome and comfortable.
Sincerely,
(Signature)
Sender’s Full Name
Template 5- Thank You for Making Me Feel Welcome Letter to Husband’s Family
Your address
Today’s Date
Address of the Receiver
Dear _____ (Name of the Recipient),
I am grateful to all of you for making me feel welcome in this family. You have made me feel like a part of the family and have always made small and big efforts to make me feel loved. I am grateful for your warmth and love.
This home feels comfortable to me and it is only because of your efforts that I have started feeling safe here. This family is a priceless gift to me and there is no other place like this home for me. I have realised that family isn’t about blood but about love and care. I feel as close and comfortable in this home as I did in my maternal home. I am indeed blessed with the best in- laws.
Thanks again for making me feel welcome to the family and giving me a place in your hearts. Looking forward to having many more great times with you all. Sending my love to you.
Yours Lovingly,
_____ (Sender’s Name)
